Office Administrator/Secretary

CURRICULUM VITAE

PERSONAL INFORMATION:

Name: CHRISTINE MUMBI MUTAVI

ID No: 27550034

Nationality: KENYAN

Religion: CHRISTIAN

Address: Box 250**-***** NRB

Telephone No. : 072*-***-***

Date of Birth :20/09/1988

E-mail address :***************@*****.***

PROFILE SUMMARY

A dedicated lady with over 3 years’ experience in administration and office, Human resource management, real estates and transport and logistics sectors. My course work and experience has made me gain skills and experience in administering Human resource policies, all clerical and administrative skills including; Filing and documentation, good interpersonal, oral and written communication skills, proficiency in computer skills among many others. Having also worked in logistics companies it made me gain further skills in import and export sectors. I am seeking for a position where my extensive experience will be further developed and utilized in accomplishing the ultimate goals of the Organization.

CAREER ASPIRATIONS

• To achieve higher performance target with execution of my duties and responsibilities effectively.

• Keen to support the growth of an organization that provides challenges, encouragement advancement and working towards achievements,

• Seek relevant and challenging position in enabling environment where my current qualification, talents, ability would be an asset to the company.

• Pursue further studies to the betterment of the organization as a whole

PROFESSIONAL SKILLS

Attentive to details, accurate and a keen observer.

Highly organized with good time management skills

Proficiency in computer applications and ability to use software such as outlook

Excellent team working skills, good organizational and social skills.

Possess good communication skills both spoken and written.

EDUCATION BACKGROUND

Feb 2020– to date East Africa School of Management CS Section 5

February –June 2012 East Africa School of CPS Section 3 and 4, attained a Pass

Management

July –November 2011 Vision Institute of CPS Section 1 and 2, attained a Pass

Professionals

February –May 2011 Intro-tech College Computer Packages, attained A-

January 2009- 2010 Kenya Polytechnic Diploma Human Resource Management

Attained Credit

2004 -2007 Machakos Girls High School Attained KCSE C+

1996 -2003 Mukuyuni Primary Attained KCPE 371/500 marks

WORK CAPABILITY

• Ability to work in hostile environment

• Ability to work under pressure to beat time deadline

• Ability to prioritize and multitask and flexible to work outside normal working hours.

• Ability to perform variety of administrative, clerical work and administer human resource policies

• Ability to assist in accounting and secretarial duties

• Ability to listen and learn fast, deliver under minimal supervision to beat time deadline.

GENERAL WORK EXPERIENCE

NOV 2017-OCT 2018: BOLLORE TRANSPORT AND LOGISTICS

POSITION: ADMINISTRATIVE ASSISTANT

Responsibilities

Acting as the first point of contact, dealing with correspondences and phone calls

Setting up and managing up to date records on databases and filing systems in accordance with the established classification system

Preparing and processing requisition for replenished office stationeries and monitoring their use

Organizing meetings and preparing minutes for the department

Calling and emailing clients and suppliers and updating them on their exports documents progress and arranging delivery to residence and ensuring clients get their documents in time

Booking surveys for our clients, typing inventories, opening files on SPOT and filing quotations

Receiving suppliers invoices, recording and allocating to relevant persons

Preparing leave schedules for our department and handling HOD calls on her absence

Doing UCR and export permit and coordinating exports

SEPT 2017 –NOV 2017: TAJ MALL LIMITED

POSITION : HUMAN RESOURCE ASSISTANT

Responsibilities

•Provide daily supervision for all administrative staff in the organization

•Preparing and helping in conducting interviews

•Dealing with labor relation issues such as disciplinary, grievances etc.

•Ensuring registration of staff with NSSF,NHIF and KRA

•Preparing human resource monthly reports

•Tabulating and processing of annual leave and updating staff records

MAY 2015-MAY 2017 : CARGOMASTERS (E.A) LIMITED

POSITION: OFFICE ADMINISTRATOR

WORK RESPONSIBILITIES

•Managing all the company telephone calls i.e. to and from all of our clients

•Record keeping, filling and documenting all clients’ records and updating all our client their consignment status report.

•Liaising with all channels involved to ensures consignment are delivered in time and in good order to our clients

•Receiving quests, screening calls, managing calendars, meetings arrangements and taking down minutes

•Preparing reports and supervising other internal and external support staff in the company

•Receiving and dispatching office correspondences and ensuring all are channeled as required.

•Collecting of delivery orders from shipping companies and ensuring containers are dropped in time to avoid detention charges.

•Typewriting especially EAC and COMESA certificate

•UCR creation and UCR-IDF linking

•Nomination of consignments to their respective cfs and requesting of invoices from all shipping lines

•Accounting for the company vat returns and income tax

AUG-NOV 2012 :JIB LINK MARKETING

POSITION: SALES

Responsibilities

General marketing for airtel goods and services

Ensure good customer relation at all times

Ensure prompt delivery of goods to the customers

MARCH-JUNE 2010: INDEPENDENT ELECTORAL COMMISSION

POSITION: Registration clerk

Responsibilities

Registering voters and keeping records of the voters

Conducting the whole process for change of the constitution

MEMBERSHIP AND LEADERSHIP

•Member of BESA club and YCS movement in secondary school

•Assistant class representative in Kenya Polytechnic

ACHIEVEMENTS

•I was among the best in sales return while at Jib link marketing agency

•I also emerged the best in CPS section 1 overall and I was awarded by KASNEB

•I was also the best in my diploma course and attained the highest points in my credit grade

HOBBIES AND INTEREST:

•Reading career related books and motivational books

•Exercising, Socializing and listening to cool music

•Travelling and web browsing especially career related issues

REFEREES:

1. Ms. Sue West

H.O.D –Packing and removal department

TEL:072*-***-***

2.Mr.Kennedy Wambua

Manager (TAJ MALL LTD)

************@*****.***

TEL:071*******

3. Mrs. Elizabeth Mutua

Director (CargoMasters E.A Ltd)

*********.*****@**************.**.**

Tel: 072*******

Contact this candidate