Office Manager, Executive Assistant, Executive Secretary, PA
Resume:
**********@*****.***
Khobar, **952, Saudi Arabia
L I NKS
h ps://www.linkedin.com/in/aamir-m
ehmood-96b75860
LinkedIn::
EDUCATION
Bachelor
University of Punjab
Gujranwala, Pakistan
2000
Bachelors in Commerce
Higher Na onal Diploma
Board of Intermediate &
Technical Educa on
Gujranwala, Pakistan
1996
Diploma in Stenography
SKILLS
English Shorthand wri ng
Time Management
Organiza onal Skills
Efficient Calendar Management
Leadership skills
A en on to Details
Aamir Mehmood
S R . E X E C U T I V E A S S I S T A N T T O C E O ABOUT ME
A dedicated and focused professional with over 15 years of experience in suppor ng C- level Execu ves in fast-paced corporate environments. Excellent clerical skills and the ability to oversee and manage mul ple tasks simultaneously. Detail-oriented with the drive and commitment to become a valuable contribu ng member of the organiza on. Career Objec ve:
Keen to find a challenging and progressive posi on with a Dynamic and Compe ve Organiza on where a blend of my acquired Skills and Educa on will be u lized on Challenging Assignments in a Crea ve Atmosphere, resul ng in success and contribu on towards Organiza onal Goals.
WORK EXPERIENCE
Sr. Execu ve Assistant to CEO
Saudi Cement Company / Dammam / Sep 2019
Work closely with CEO on managing all tasks assigned
Answer and direct phone calls
Organize and schedule appointments
Plan mee ngs and take detailed minutes
Write and distribute email, correspondence memos, le ers, faxes and forms
Assist in the prepara on of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with execu ve and senior administra ve assistants to handle requests and queries from senior managers
Log expenses into company accoun ng system
Coordinate company ac vi es including training and workshops with hotels, print- shops, designers, etc.
Implement and maintain document control processes and procedures.
Develop and maintain the Document Management System.
Manage all flows of company's documents either in electronic form or on paper support. Problem resolu on
Excellent communica on
File/records management
Confiden ality
LANGUAGES
English
Arabic
Urdu
Punjabi
Hindi
DRIVING L I CENSE
Driving license category
Yes - Saudi Arabia
HOBBIES
Photography, Book Reading, Graphic
Designing, Cooking
PERSONAL DETAILS
Na onality
Pakistani
Visa status
Valid/Transferable Iqama
Marital status
Married
REFERENCES
Ensure Document Management accordingly to established procedures or standards.
(documents numbering, formats, issuance, review, dispatch, recording and archiving).
Ensuring the use of standardized forms and templates. Execu ve Secretary Finance
Arabian Drilling Company, (Subsidiary of TAQA) Client of Saudi Aramco / Khobar
/ Feb 2017 - Sep 2019
Coordinate office management ac vi es to aid execu ves
Research and compile confiden al documents
Take and record minutes of the Execu ve mee ngs
Screen incoming correspondence and ensure delivery to the intended recipient
Create and maintain a liaison between execu ves
Dra le ers and other correspondence as instructed
Produce reports and charts
Prepare mee ng agendas and collect related material
Review and proofread documents for execu ves’ signatures
Oversee office budget and recommenda ons on office expenditure Execu ve Secretary to CEO
Jubail Energy Services Company - JESCO, (Subsidiary of TAQA) Client of Saudi Aramco / Jubail
/ Nov 2009 - Feb 2017
Started my job as an Execu ve Assistant in 2009 during the commissioning period of JESCO and privileged to work with all 5 consecu ve CEOs & CFOs since then.
Provided excellent secretarial and administra ve services to CEOs in order to facilitate them to concentrate on mainstream ac vi es.
Worked with complete coordina on with HR, Admin, ISD, QA and Sales departments during the project phase of JESCO.
Developed most of the ini al forms and formats under ISD, HR, QA, and Admin.
My designed le er, memo, and presenta on formats have always been approved by CEOs to be used as JESCO official formats.
Maintained a me management diary for the CEO to ensure his availability to a end all key mee ngs at the accurate appointed me.
Established and maintained records and filing systems (both so and hard copies) for the execu ve office in order to make reports and documents ready whenever required by the CEO.
Developed Company’s first corporate introduc on presenta on for the clients.
Being part of the Execu ve management team, arranged & coordinated execu ve mee ngs e.g. Board of Directors mee ng, Annual General mee ng, etc.
Served as secretary to the Management Commi ee and a ended the related mee ngs in order to record, type, and distribute mee ng minutes and followed up with the concerned departments and individuals regarding ac on items.
Ac vely par cipated and channelized data acquisi on and data punching (inventory counts & assets) during SAP implementa on.
Played an ac ve administra ve role during the annual inventory count of the company.
Responsibly managed all CEO’s travel arrangements (i neraries/hotel bookings, transporta on) in a me-effec ve manner and by ensuring the most effec ve use of the CEO’s me.
Being a representa ve of the Execu ve office, always receive phone calls and visitors, answer their ques ons, and furnish informa on as necessary to ensure the availability of data and efficiency of service.
Always received excellent feedback & increments during the annual performance. Mr. Salah Mohammad Z.
Hakim (HR Manager)
Saudi Cement Company
Mr. Sohail Ikram (CFO)
Arabian Drilling Company
Mr. Shams Rehman (MD)
Arabian Drilling Company
Mr. Khalid Al Kaabi (CIA)
Arabian Drilling Company
Mr. Abdullah AlEjairi (HR
Manager)
Jubail Energy Services Co.
Mr. Adel S. Al-Ghadhban
(CEO)
Jubail Energy Services Co.
Mr. Majed M. Al-Dawas
(CEO)
Jubail Energy Services Co.
Mr. Mohammed S. Al-Jabr
(CEO)
Jubail Energy Services Co.
Assistant to Branch Manager
Kashf Microfinance / Gujranwala, Pakistan / Nov 2007 - Aug 2009
To handle cash and manage the cash flow of the branch
Process loan applica ons,
Carry out budge ng, disbursement & collec on of loans,
Reconcile bank statements
Maintain cash & bank books
Coordinate with internal & external audits
Preparing branch reports,
Record banking transac ons
Maintain and update filing, inventory, mailing and Oracle-based database systems
Communicate with customers, employees and other individuals for informa on & answer queries
Schedule and plan for mee ngs & interviews, Perform accurate data entry
Coordinate repair & maintenance of office equipment. Administra ve Assistant
Super Asia Group / Gujranwala, Pakistan / Aug 2005 - Nov 2007
Prepare invoices, reports, memos, le ers, and other documents, using MS Word, Excel, and Powerpoint.
Read and analyze incoming memos, submissions, and reports to determine and plan their distribu on.
Open, sort, and distribute incoming correspondence, including faxes
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
COURSES
Stenography
Govt College, Gujranwala, Pakistan / Aug 1996
Microso Office
So Solu ons, Pakistan / Jun 2006
Graphic Designing
So Solu ons / Sep 2006
Communica ng with Confidence
LinkedIn / Aug 2020 - Aug 2020
Note-Taking for Business Professionals
PMI-The Project Management Ins tute / Aug 2020 - Aug 2020 Performing under Pressure
PMI-The Project Management Ins tute / Aug 2020 - Aug 2020
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