(C) 215-***-****

Email – adjmy3@r.postjobfree.com

*** ********** ****

Elkins Park, PA 19027

Maureen A. Wakeman

Maureen Wakeman

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Highly motivated, resourceful experienced Executive Assistant with a demonstrated history of working in the accounting, construction and real estate industries. Highly adapted at managing executive schedules, coordinating large scale meetings, travel planning (Domestic and International) and engaging with third-party vendors. Skilled at multitasking and maintaining high attention to detail. Skilled in Microsoft Office, Customer Relationship Management

(CRM) and Team Building. Strong administrative professional that employs professionalism and excellent communication skills to meet client company needs, with a focus on creating value. Experience February 2020 – Present BDO, USA, INC. Philadelphia, PA EXECUTIVE ADMINISTRATIVE ASSISTANT – Tax Department

● Assists in the overall operations of the office by supporting Tax Office Managing Partner and Marketing department building relationships with service line partners, managers, associates, administrative staff and outside resources including but not limited to the following:

Electronic calendar management: scheduling and confirming appointments and meetings.

Supports partners in facilitating an efficient workflow and maintaining client relationships.

Procuring travel arrangements: domestic/international, transportation, meals, materials, and technology.

Event Planning: manage logistics of internal and external meetings, conferences, and events including audiovisual equipment, PowerPoint presentations, catering, and invitations.

Completes additional assignments with little or no supervision.

Preparation and submission of expense reports in PeopleSoft.

Microsoft CRM specialist.

Preparation and submission of documents into PeopleSoft.

General Administrative Support: Team with, and backup, other administrative team members on general office tasks.

Provide rotating reception coverage on an as-needed basis due to planned or unplanned absences.

Assist with office-wide events.

Schedule, coordinate and host internal and external visits at other offices.

Prepares professional, highly confidential documents including letters, memos, presentations, and spreadsheets.

Compose/issue proposals, contracts and Statements of Work for the Tax Department. Maureen Wakeman

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March 2018 – February 2020 Grant Thornton LLP Atlanta, GA EXECUTIVE ADMINISTRATIVE ASSISTANT – Workplace Solutions

● Assists in the overall operations of the office by supporting the Advisory, Tax and Marketing departments and building relationships with service line partners, managers, associates, administrative staff and outside resources including but not limited to the following:

Electronic calendar management: scheduling and confirming appointments and meetings.

Supports partners in facilitating an efficient workflow and maintaining client relationships.

Procuring travel arrangements: domestic/international, transportation, meals, materials, and technology.

Event Planning: manage logistics of internal and external meetings, conferences, and events including audiovisual equipment, PowerPoint presentations, catering, and invitations.

Preparation and submission of expense reports in Chrome River.

OneView/MicroSoft CRM specialist.

Scheduling the Advisory staff utilizing Staff Trak software.

Preparation and submission of documents into Tax Symphony

Performs responsibilities in such a way as to project the appropriate professional image of the Company

Assist with Tax by entering invoices from Koch into Go Counsel.

General Administrative Support: Team with, and backup, other administrative team members on general office tasks.

Provide rotating reception coverage on an as-needed basis due to planned or unplanned absences.

Assist with office-wide events.

Schedule, coordinate and host internal and external visits at other offices.

Prepare professional, highly confidential documents including letters, memos, presentations, and spreadsheets.

Compose/issue proposals, contracts and Statements of Work for the Tax Department.

Thoroughly anticipates the needs of executives outside of common duties. November 2012–March 2018 Grant Thornton LLP Philadelphia, PA EXECUTIVE ADMINISTRATIVE ASSISTANT - Advisory Services

● Assisted in the overall operations of the office by supporting the Advisory Services C-Suite Partners, and building relationships with partners, managers, associates, administrative staff and outside resources including but not limited to the following:

Electronic calendar management: scheduling and confirming appointments and meetings.

Support partners in facilitating an efficient workflow and maintaining client relationships.

Procuring travel arrangements: domestic/international, transportation, meals, materials, and technology.

Event Planning: manage logistics of internal and external meetings, conferences, and events including audiovisual equipment, PowerPoint presentations, catering, and invitations.

Preparation and submission of expense reports in Chrome River.

OneView CRM specialist.

Scheduling the Advisory staff utilizing Staff Trak software.

Thoroughly anticipates the needs of executives outside of common duties.

Performs responsibilities in such a way as to project the appropriate professional image of the Company Maureen Wakeman

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February 1998–November 2012 O’Donnell & Naccarato, Inc. Philadelphia, PA EXECUTIVE ADMINISTRATIVE ASSISTANT

● Position required involvement with high-level contacts, and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, judgment and congeniality.

● Administrative support to Principals and Senior Management Executives including, but not limited to the following:

Compose/issue contracts, proposals, RFIs, change orders, and additional services to projects, project specifications, project manuals, reports, presentations and other project and company correspondence.

Calendar Management: scheduling and confirming appointments and meetings.

Supports executives in facilitating an efficient workflow and maintaining client relationships.

Receiving and distributing correspondence; gathering data and compiling various reports for management; conducting projects and assignments; photocopying materials; maintaining files; ordering supplies.

Procuring travel arrangements: domestic/international, transportation, meals, materials, and technology.

Event Planning: manage logistics of internal and external meetings, conferences, and events including audio/visual equipment, PowerPoint presentations, catering, and invitations.

Greeting visitors, answering and screening telephone calls.

Coordinate projects independently and conduct Internet research.

Manage and maintain the company vehicle pool.

Thoroughly anticipates the needs of executives outside of common duties. August 2008 – February 2012 Long & Foster Haverford, PA REAL ESTATE SALES ASSISTANT – THE WEINSTOCK TEAM (PART-TIME)

● Meet and Greet potential new home buyers/sellers.

● Host open house showings.

● Duties include telephones, word processing, spreadsheets, and various administrative duties.

● Possess excellent market knowledge in sales contracts, marketing skills, negotiation ability. Inspections, and closing processes.

● Great knowledge of local neighborhoods.

● Coordinate property closings.

● Conducted market research; generated list of properties compatible with buyer’s needs and financial resources.

● Establish competitive market pricing of properties.

● Document preparation including representation contracts, purchase contracts, closing statements, deeds and leases.

● Coordinate with escrow companies, lenders, home inspectors and contractors to ensure terms of purchase agreement are met before closing.

Maureen Wakeman

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March 2007 – July 2008 Pitcairn Properties Philadelphia, PA SALES ADMINISTRATOR – THE ELLINGTON @ 1500 CHESTNUT STREET (PART-TIME)

● Meet and Greet potential new homebuyers.

● Duties include telephones, word processing, spreadsheets, and various administrative duties.

● Document preparation including contracts and weekly lead sheets.

● Coordinate with the sales team.

1993–1997 COMPASS Management Blue Bell, PA

& Leasing, Inc.

SENIOR PROPERTY SERVICES ASSISTANT

● Assisted Area Operations Manager in managing 4.7 million square feet of commercial property within Philadelphia and surrounding suburbs.

● Preparation of documents including budgets, leases, renewals, tenant correspondence, service contracts, construction contracts and invoicing.

● Assisted in implementing marketing strategies.

● Direct tenant interaction; obtain and coordinate tenant requirements to meet various needs.

● Contractor and vendor coordination including scheduling, negotiation and contracts. 1993–1990 Equitable Real Estate Investment Philadelphia, PA Management, Inc.

SECRETARY/RECEPTIONIST

● Numerous administrative support services including document preparation, scheduling, message management and client interface.

Education

2007- 2008 Temple University Philadelphia, PA

Real Estate Institute

● REI 001, REI 002

● Pennsylvania Real Estate Sales License (recently expired) considering renewing. 1987–1988 Community College of Philadelphia, PA

Philadelphia

● Business Administration

Maureen Wakeman

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1983–1987 St. Hubert’s High School Philadelphia, PA

● Business

Computer

Skills

Proficient in Microsoft Office 2016 (Word, Excel, PowerPoint 2016, Outlook) Sema4 Adobe Acrobat

Bluebeam Deltek VISION CRM

Concur Travel Program Chrome River Global Expense System oneView - Microsoft CRM Tax Symphony

Bluebeam

Skype for Business 2016

Microsoft Teams

PeopleSoft

Personal

Attributes

& Skills

25 + years’ experience in providing comprehensive administrative support in a corporate environment utilizing modern office methods and procedures.

Strong oral and written communication skills.

Excellent Interpersonal skills.

Able to work both independently or as a member of a team

Exercises sound judgment, good listening skills

Remarkable ability to work in a fast paced, dynamic environment

Highly self-motivated with a positive attitude

Innate sales ability

Strong organizational skills

Excellent

References

Available Upon Request

Contact this candidate