Rachel Cawthorn

Address: **** *. ******* ****** *** 803 Chicago IL 60613

Phone: 815-***-**** Email: adjmud@r.postjobfree.com EDUCATION

Bachelor of Arts in Communication - May 2014

Western Illinois University, Macomb Illinois

Overall GPA: 3.4/4.0

PROFESSIONAL EXPERIENCE

Executive Assistant to the CEO, Fortis Global, LLC – Chicago, Illinois – Apr 2019 - Oct 2019

• Managed personal and professional calendars, scheduled meetings, managed invitations, and created daily itineraries

• Assisted in executing daily meetings, setting up conference space, ordering supplies, and coordinating with outside vendors

• Organized travel for all employees and utilized Expensify to submit costs to the Operations Manager

• Managed the CEO’s personal household by scheduling repairs, deliveries, maintenance, and cleaning services

• Communicated with the CEO’s personal and professional contacts to organize meetings and execute events

• Supported the business employees by completing miscellaneous research projects and ordering meals for daily meetings

• Utilized G Suite for email correspondence, calendar management, document sharing, and event planning Office Administrator, Ferrara Candy Company – Oakbrook Terrace, Illinois – Sept 2018 - Apr 2019

• Assisted the Office Manager in day to day operations of two corporate offices with 300+ employees

• Answered business calls, greeted guests, served as a receptionist and liaison to the facilities team

• Planned and executed all office events; happy hours, catered lunch, holiday parties, and company-wide training’s

• Facilitated relationships with vendors and ensured office supplies, food, beverages and equipment were in order

• Utilized Microsoft Office for email correspondence, calendar management and event planning

• Managed onboarding of new employees by setting up their profile, assigning desk location, and assisting with office tours

• Responded to safety and maintenance issues promptly and worked with the property manager to resolve building issues

• Managed the corporate calendar and booked or rescheduled meetings for executives and employees

• Directly supported the Senior Leadership Team with scheduling needs, event space, and miscellaneous day to day tasks

• Utilized a corporate credit card for all office purchases and reported expenses through SAP Concur Professional Nanny and House Manager, Ryan and Tiffany Braun – Chicago, Illinois – Nov 2017 - Aug 2018

• Provided childcare and maintained the developmental activity for three toddler aged children

• Sustained a daily and weekly agenda and coordinated activities appropriately, booked appointments, scheduled classes, and collected paperwork

• Utilized G Suite and updated a shared calendar of events and appointments

• Assisted in household maintenance such as; coordinate repairs, organization, and keeping living spaces structured Executive Assistant to the Director of Group Services, YMCA Camp Duncan – Ingleside, Illinois – Feb 2014 - Nov 2017

• Assisted the Director of Group Services with answering phone calls, communicating with customers, and scheduling meetings

• Directed and facilitated activities for user groups of 10-500 participants during both day and overnight rentals

• Planned and implemented appropriate programming into a set schedule for a user group

• Set up conference and group spaces on site for all events

• Hired, trained, and directly supervised 10-12 staff and college interns for the Spring, Summer and Fall seasons

• Performed clerical and administrative duties such as: answer customer calls and emails, operate online employee database systems, file paperwork, and utilize office equipment

• Assisted in fundraising, social media presence, and marketing for the Group Services department

• Understood the fiscal year budget and made purchases accordingly

• Provided outstanding customer service and responded to a variety of situations for 20,000 participants per year Skills

• Utilized Human Resources software; ADP, Gusto, iCims, Kronos, Workday, and UltiPro

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