Accounts Payable Coordinator
Resume:
Laura Mathis
Spring, Texas 77388
B&L Pipeco Services December 2012 – December 2020
Houston, Texas
Accounts Payable Coordinator
Responsible for all invoices, processing, ensuring all discounts offered were applied, and paid according to invoice terms. Prior to using open invoice all invoices were entered manually into dynamics. Processed and coded expense reports. Maintaining communication with vendors, reviewing vendor statements to ensure all invoices were received. Worked with accounting and inventory teams to get all invoices processed for month end and year end, to ensure financials were closed for the month or year. I performed the weekly check runs, verifying all discounts were applied, and all invoices due were paid within invoice terms. I submitted payments to bank for ACH and to checks to positive pay. Provided CFO check run reports. Entered all property tax statements and dates due to ensure no penalties were incurred. As the company continued to grow and new employees were added to AP Department, I was then responsible for our pipe vendor invoices, overhead invoices, and invoices for our tank division. I would help with freight and yard invoices as needed. I also entered and coded the credit card statement ensuring GL coding was correct. When accounts payable corrections were required, I was responsible for removing them and re-entering correctly in dynamic. I assisted the AP manager in bringing in invoices into Open Invoice and distributed among AP department. Assisted Controller and Accounts Payable Manager with projects as needed. The accounting software I used was Microsoft Dynamics and Open Invoice. For inventory originally used PSI, then moved to ITIMS.
Commercial Washing Systems October 2009 – February 2012
Spring, Texas
Accounts Payable Associate and Administrative Assistant
Responsible for all accounts payable duties to include verifying, data entry and solving all invoice issues. Enter customer deposits and apply payments to correct accounts. Assisted accounts receivable contacting customers regarding past due accounts. Assisted sales and operations managers with customer documentation, correspondence, and filing as needed. I would schedule hotel rooms for staff as needed. The software I used was Quick Books.
CDM Resource Management August 2007 – September 2009
Houston, Texas
I began my employment with CDM as receptionist. After eight months I was promoted to IT Administrative Assistant. I held that position for seven months when I was promoted to Accounts Payable. My responsibilities were to greet and assist visitors, assist office manager and prepare meetings for President. In IT I was responsible for correspondence, scheduling traveling and maintaining list of all company computers. In AP I was responsible for verifying, data entry and solving all invoice problems, along with verifying customer statements. The accounting software I used was Sage Software MAAS and Macola. Inventory system was AS400.
Personal and professional references available upon request.
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