CURRICULUM VITAE

Stella Achan

Address: C/o P.O.Box 22620, Kampala – Uganda

Telephone: +256 (0-772****** +256 (0-758******.

E-Mail:adjlty@r.postjobfree.com

PROFILE

• I am a Ugandan, graduate qualified with a Diploma in Procurement and Logistics Management from Kyambogo University, and currently pursuing my second year degree in the same field (BPL/E) from the same university. I am computer literate with skills in MS Office; Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Applications like Quick Books, Tally and ERP systems (NETSUITE) and various skills in Procurement and Logistics/Stores management.

• I am a detail-oriented person with Knowledge in managing Procurement and Supply chain/Stores activities in busy environments; I have strong analytical and problem solving skills. I have experience working with Microsoft Office programs. I always make well thought out decisions, and have excellent leadership, organizational, interpersonal and communication skills. I have proven track record in meeting and exceeding performance targets and effective at multi-tasking and can work under pressure with minimal supervision. I understand the importance of deadlines, and I am able to work extra hours should the need arise; I am sure to be a key contributor to the organization. Overall, I am flexible, a quick learner, easily adaptable to places and always obedient and keen to follow policies and procedures at work.

EDUCATION BACKGROUND

• Kyambogo University 2019-2021 Bachelors in Procurement and logistics management, P.O Box 1, Kyambogo, Uganda

• Kyambogo University 2009-2011 Diploma of Procurement and Logistics Management P.O. Box 1, Kyambogo, Uganda

• Crane High School, Kitintale 2006-2007Uganda Advanced Certificate of Education

• P.O.Box28090 Kampala

• Kigumba High School, Masindi 2001-2004 Uganda Certificate of Education

• P.O.Box 32

LANGUAGE SPOKEN

Language

Spoken

Written

Luo

Excellent

Excellent

English

Excellent

Excellent

Kiswahili

Very good

Very good

Luganda

Very good

Very good

Lusoga

Good

Good

Runyakitara

Good

Good

WORKING EXPERIENCE

• Internship: Kitgum district local government Jun 2010-Nov 2010

• Preparation of bid Documents

• Monitoring and evaluation of bids

• Collection of needs/requisitions from the different departments

• Receiving of bids from Bidders/vendors

• Arranging and keeping it the district hall for meetings and supplying refreshments during meetings

• Receiving visitors and potential bidders in the office of procurement

• Updating stock records and accountabilities

Employment History: Post 2:

• Administrator,

• Period: From Nov 2010 to April 2012 Employer: G-Teck energy solutions

• Core Purpose of Position To receive all goods and services, provision of safe custody of received products, communication of received materials to their respective users for inspection and verification, issuance of materials against approved documentation, participation in stock taking and stock reconciliation when required.

Responsibilities and Duties

• Receipt of goods from suppliers and ensuring that the goods are delivered in the right quantity, quality at the right time and in the right place.

• Receiving visitors and clients who visit our office and forwarding the information to the managing director

• Procuring and stocking both operational items and office amenities

• Proper book keeping for all sales and expenses

• Arranging meetings and scheduling appropriate meeting times

• Reserving, booking meeting rooms and planning refreshments

• Managing correspondence by answering emails and sorting mails.

• Handling expenses and managing billing cycle.

• Payment collection and receipt issuing.

• Organizing and managing weekly meetings and trainings

• To reserve a particular material for a specific job when so required.

• To Acquire and issue materials only in required quantities against authorized requisition notes/material lists.

Employment History: Post 1:

• Procurement and logistics Officer (Procurement and Logistics Department) Period: From May 2012 to April 2019

• Employer: Galooli Uganda Ltd.

Core Purpose of Position

• Monthly need identification from the different user departments and planning purchase

• Plan with operation and finance department on monthly purchase

• To Procure and receive all goods and services, provision of safe custody of received products and issuing them to the respective departments.

• Plan the Purchase of materials, and to issue goods against approved documentations to user departments and management of company assets.

Responsibilities and Duties

• Ensuring that all procurement practices are done within the procurement act and principals.

• Purchasing and managing payments of suppliers

• Bargaining and negotiations of contracts/purchases

• Inventory/stock management

• Tracking of materials/shipment

• Awarding of contracts

• Managing of requisitions/needs

• Supplier/Vendor prequalification and selection

• Creating purchase orders and seek necessary approvals for purchases.

• Conducting and coordinating all procurement and logistics practices for the company

• Cost Cutting and Limiting cash purchases. Ensuring that all payments are made directly to suppliers accounts

• Ensure that accountabilities are submitted promptly for all purchases.

• Receipt of goods from suppliers and ensuring that the goods are delivered in the right quantity, quality at the right time and in the right place and then raise the Goods Received Note (GRN) against Purchase Order as evidence that the goods have been delivered.

• Rejection of any damaged/spoilt Commodity and or making immediate reports/notifications.

• Crosschecking of vendor invoices to ensure compliance with the order and goods received.

• Stock Management; ensuring proper storage of items, proper issuance and controlling stock movement.

• Keep updated and accurate Stores records on stack cards, stock cards and maintain organized stores filling checks, safe keeping of the stores for both as to quality and quantity of materials.

• Issuing out as per the agreed issuing schedule and procedures and using the appropriate documentations like the Stores Issue Voucher or Stores Requisition Voucher.

• Maintaining, recording and updating movement of Assets and ensure appropriate records regarding asset acquisition, assignment, tracking, disposal and ensure assets are located accordingly.

• Keep updated records on stock cards and carryout periodic physical stock taking.

• Ensure proper arrangement and clean storage area with shelves labeled properly. • Periodically report of expired stocks e.g. drugs to management team and arrange for their disposal.

• Managing and maintaining appropriate documentations for the stores department, Maintain efficient filing system for all documents, reports and procurement records and make sure it is updated regularly. • Ensure compliance to Stores policies and procedures.

• Issuing invoices and collection of payments from all our customers.

• Keeping sales record.

• Coordinating international purchases with our overseas suppliers

D: SKILLS AND COMPETENCIES

• Excellent Communication skills: Interpersonal Communication skills, Written Communication Skills and Public Relations Skills.

• Accountability and dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversights.

• Transparency and integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.

• Self-Management and thoroughness: effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.

• Team spirit and collaboration: Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect

• Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goals.

• Attention to details, Critical Thinking and Complex Problem Solving skills.

• Computer skills in Microsoft Office; Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Procurement and Stores applications and ERP systems. • Excellent communication, negotiation and interpersonal skills.

• Application of supply chain management techniques e.g. re-order levels, ABC or Pareto Analysis. • Good writing and reporting skills.

• Negotiation and contracts management.

• Purchase and supplies management.

• Report writing and records management.

• Team Working.

• Skills in inventory management.

• Flexibility.

• Time management.

• Excellent Verbal and Writing abilities.

E: CAREER DRIVE/ANCHOR

• Challenges, Some degree of autonomy, Opportunity for career growth/Advancement and responsibility.

F: PROFESSIONAL REFEREES

• Mr. Ronen Barel CEO. Galooli Ltd P.O. Box 1144, Kampala Tel: +972********* adjlty@r.postjobfree.com

• Mr. Kaaya Denis Assistant CEO Galooli uganda limited P.O Box 1144, Kampala. Tel. +256-*********/+256-********* E-mail adjlty@r.postjobfree.com

• John Petter Gustard, CEO G-Teck energy solutions

• Mob: +256-*********

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