Manager Office
Resume:
JUSTINE ADAMS
* ***** ******, **** ******, Stellenbosch · 083*******
adjl53@r.postjobfree.com
EXPERIENCE
** ********* **** – 29 NOVEMBER 2019
OFFICE ADMINISTRATOR, PROSOL PLUMBING AND SOLAR SOLUTIONS Setup the office filing system.
Capture customer information
Maintenance of the office filing system
Work done on Microsoft Outlook: Setup of all meetings with clients, maintaining the Outlook Calendar and corresponding via email.
Typing of Damage Reports, Certificates of compliance and all letters Setup and capturing all claims for insurance companies Working with Sage One Accounting (Pastel): Creating Quotations, Invoices and Statements Setup work to be done with clients
Creating and maintaining the staff calendar working with E Works Manager. Maintaining Payroll, Staff Profile and clock-in system All HR duties of the company:
Maintaining policies and HR records
Administering compensation and company programs
Handling employee concerns
Create payslips
Pay renumeration of employees
Communication with the Building Industry Bargaining Council, Medical aids, UIF office and SARS.
Receiving and distributing of all communications
Receive all parcels on behalf of staff members
First point of contact with customers
Arrange appointments with customers of work to be done. Arrange follow up with customer with regards to satisfaction Follow up with clients regarding payments
Assisting the Accountant
With Bank feeds
Allocating payments to different accounts
Managing the petty cash and the account thereof
Liaise with all suppliers
With regards to orders of stock and payments
Order and distribution of stock to be used.
Assist Head Plumber with reading of plans for upcoming projects and assessment of all major plumbing to be done
Assess what is needed for all major projects
2
OCTOBER 2013- OCTOBER 2014
PRACTICE RECEPTIONIST AND ADMINISTRATOR, DR. M S KADER GENERAL PRACTITIONER
Answering and screening all incoming calls
Relay telephonic messages faxes and emails
Receive all parcels on behalf of staff members
Setup and maintaining of filing system
Maintain all documentation
Assisting with personal documentation
Booking of travel and accommodation
Maintain a constant professional image at the reception area and ensure that all furniture and paraphernalia is functional and current
Inventory of stock
First point of contact with the public
Liaison between organization and trustees
Receiving and distributing communications
Booking of appointments for patients at specialists, Tertiary hospitals and radiography etc.
Arranging follow ups with patients via telephonic media and email. Enquiries about the patients after being seen by doctor Handling of cash fees and petty cash
Communicating with medical aids.
MAY 2013- SEPTEMBER 2013
TEMPRORY SWITCHBORD OPERATOR, RMB PRIVATE BANK-
STELLENBOSCH
Managing busy switchboard
Faxing and E-mail
Receive all parcels on behalf of staff members
Maintain a constant professional image at the reception area Receiving and distributing communications such as: emails, mail and letters FEBRUARY 2013- MARCH 2013
FIELDWORKER, STATS SA- CAPE WINELANDS DISTRICT OFFICE- WORCESTER
Creating awareness of National household transport survey Collecting information from the public about their transport needs and their methods of transport To undertake quality assurance to ensure that the work in the given area is done accurately Ensuring coverage, completeness, quality and accuracy of fieldwork. AUGUST 2011 - DECEMBER 2011
FIELDWORKER AND FIELDWORK CO-ORDINATOR, STATS SA- CAPE WINELANDS DISTRICT OFFICE- WORCESTER
Compile a register of all buildings in a given area. Ensuring coverage, completeness, quality and accuracy of fieldwork. Creating awareness of Census to the public, community leaders, councilors, police and body corporate. Supervision of the Fieldwork Supervisors and Fieldworkers by assisting them to do their work efficiently. To undertake quality assurance to ensure that the work in the given area is done accurately To inform and educate the public about Census 2011 To collect information from all households and persons living in a given area Submit reports weekly
3
APRIL 2007 – DECEMBER 2008
OFFICE ADMINISTRATOR AND AFTER SCHOOL PROGRAM COORDINATOR, ANNA FOUNDATION
Setup of filing system
Maintain integrity of database
Face of the organization
Maintain a constant professional image at the reception area and ensure that all furniture and paraphernalia is functional and current
Relay telephonic messages faxes and emails
Receive all parcels on behalf of staff members
Agenda and minutes for monthly meetings
Arrange staff training session
Support the Literacy Manager
Inventory of stock, marketing material, stationery, sports equipment and donations Assist children with homework
Life skills program – body parts and how it works, circumstances in the home, alcohol and drug abuse Literacy program – remediation with those who have Fetal alcohol syndrome Art program implementation – monitor progress and inspected by program leaders Sports program– healthy lifestyle, lifestyle changes and sportsmanship EDUCATION
CURRENTLY
2ND LEVEL BED INTERMEDIATE TO SENOIR PHASE, UNISA
NOVEMBER 2011
ADVANCE PROJECT MANAGEMENT NQF5, BOSTON CITY CAMPUS AND BUSINESS COLLEGE,
Introduction to Project Management
Advance Project Management
Keyboarding
Microsoft Word
Microsoft Excel
Microsoft Power Point
Microsoft Project 1
Microsoft Project 2
Principles of Customer Services
Business Management Techniques
NOVEMBER 2010
PROJECT MANAGEMENT SAQA 50080, BOSTON CITY CAMPUS AND BUSINESS COLLEGE,
Project Management
Project Management Skills
Project Administration
Finance and Risk
Numeracy Skills
Communication Skills
Second Language
Innovation and Quality Control
4
NOVEMBER 2005
SECONDARY QUALIFICATION, STELLENBOSCH HIGH SCHOOL
Afrikaans Hg
English Hg
Mathematics Sg
Science Sg
Biology Hg
Accounting Sg
SKILLS
Organization Skills
Written and Verbal Skills
Time Management Skills
Diligent
Inventive
Cooperative Team Player
Detail Orientated
Resourceful
ACTIVITIES
I have the privilege to not only work on my professional career, I work vigorously in my spiritual denomination. Where I work with the youth of my church both locally and on national level. I have a passion for young people and with other local youth leaders we work tirelessly to have a communal youth gathering, where all the youth groups in our community can work together. I am the treasurer on district level, where I oversee six local treasurers as well as all the finances of the District. I represent my district on a national level at our Synod as well as our national management meetings. I am an excellent organizer, coordinator, manager, trouble-shooter and detail juggler. I have very good communication skills, both written and verbal, and work very well with people. I can solve problems quickly, and because of good instinct, can often pre-empt them. I have astute perceptions and can “read” people very well. I am strong and can lead effectively. My passion for people has made working in the NPO industry more than just work – it’s a love affair. The things I value are good communication, honesty, fairness, respect and laughter. I have a very good memory, one of the quirks of which is that I remember telephone numbers, email addresses and birthdays. I love books, music, ocean and my family – inherited and chosen.
REFERENCES
REV. J GABRIELS
MINISTER VOLKSKERK VAN AFRIKA STELLENBOSCH
JEAN MALAN LOMBARD
OWNER, PROSOL PLUMBING AND SOLAR SOLUTIONS
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