Document Control Manager
Resume:
Precious Noluthando Khumalo
adjk2s@r.postjobfree.com
Personal Attributes of Noluthando Precious Khumalo My name is Noluthando Precious Khumalo an employee at SSG Consulting as a Document Controller. Am currently consulting for Exxaro as a document controller. As an ambitious female, I am constantly striving to push my limits and become an adaptable employee. I can clearly state that I’m a highly self-motivated, very enthusiastic and disciplined person. I can bounce back from any setback that I encounter and can execute my duties industriously under any circumstances. I have good organizational skill and knowledge & experience in office management and document management functions.
As a result of the above skills and strength, I can clearly say that I function well alone and with a team. I have good interpersonal communication skills in my studies and extramural activities. I am goal-oriented computer literate and always willing to learn new skills. I can apply and interpret procedures and policies, ability to communicate in different languages, ability to maintain confidentiality, ability to draft and submit to management before deadline. I believe if given an opportunity to gain work experience, I can add value and make tremendous contribution towards the development of the organization. I am available for interview at short notice. For further information my CV is available for observation. Yours Faithfully
N.P Khumalo
Precious Noluthando Khumalo
adjk2s@r.postjobfree.com
Curriculum Vitae of
Precious Noluthando Khumalo
Name : Noluthando Precious
Surname : Khumalo
Date of Birth : 13 November 1985
Identity Number : 851**********
Residential Address : 95 La Comores, Bernini Crescent, Centurion, 0157 Contact numbers : 072-***-****
Email address : adjk2s@r.postjobfree.com
Health Status : Good
Criminal Offence : None
Nationality : South African
Home language : Zulu
Other languages : English - Speak, read, write
Sotho - Speak, read
Xhosa - Speak, read
Drivers License : Code 08
Educational Qualification
Name of School : M.L Sultan Secondary School
Highest Grade passed : Grade 12
Subjects passed : English, Afrikaans, Mathematics, Geography, Travel &Tourism,
Business Economics.
Year : 2002
Precious Noluthando Khumalo
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Tertiary education
Name of institution : Jeppe College
Course : Travel & Tourism
Modules completed : Travel & Tourism, Business Economics, Economic law, Computer, Business Management.
Duration : 3 yrs (I Studied 1 yr only, lack of finance) Year : 2003
Name of Institution : Scelo's institute
Course : Computer Course
Modules Completed : Microsoft Word, Ms Excel, Ms PowerPoint, Ms Publisher, Internet, and Email. Duration : 6 months
Year : 2008
Name of Institution : IQ Academy
Course : Project Management
Duration : 2yrs
Year : 2015-2017
Employment history
Company Name : Contactim Pty (Ltd)
Company Summary : Production company which produce Kitchen cleaning products. Division : Brass Division
Position : Machine Operator
Duties : Check & ensure that the machine is safe to use daily. Pack products neatly & send to storeroom.
Ensure that the barcode are correctly paste.
Ensure to order material before out of stock.
Ensure to reach the daily products target.
Duration : 9 months (on &off for 3 months contract) Year : 2006
Reason for leaving : Injury occurred and required medical attention till dismissed from work Precious Noluthando Khumalo
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Company Name : Plamedi
Company Summary : An Internet Café which deals with computers, designing and software Programmes
Position : Admin Clerk
Duties : Photocopy & fax documents for clients
Control a variety of admin and clerical duties
Maintain company file safe-keeping
Compile /Typing documents and send letters by mail, email & fax Install software programmes
Assist clients with Microsoft Office & internet access Keep financial records safe & orderly.
Receive, open & sort mail, redirect, reply to or pass on the Manager for further observation
Act as a reserve receptionist
Contribute to administrative efficiency within the section. Order material & equipment when necessary.
Duration : 2 years
Year : October 2007 - December 2009
Reason for leaving : Transferred to another company Company Name
:
Outreach Community Projects
Company Summary : A small NPO Company, adult computer school. Position : Computer Lecturer
Duties : Teach the students about the following:
How to use the computer
Installing computer software
Microsoft Office
Emailing and Internet access
How to connect the computer with the printer, fax line, network How to differentiate the computer ports.
Observe attitude & discipline.
Duration : 6 months
Year : September 2009 - February 2010
Precious Noluthando Khumalo
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Company Name : Group Five Projects
Company summary : Group Five is Construction industry. It is ranked the 2010/11 Best employer
in the construction industry by Corporate Research Foundation (CRF) Position : Document Controller
Duties
• Operate and update Document Management System
• To file as per computer registered, copies of all current, marked up and superseded documents
• Liaise with engineering departments on documentation queries
• Liaise with both client and vendors on documentation queries
• Establish and maintain a communication link between Head Office document control and Site document control
• Periodically I carried out internal document audits to ensure that the documentation in use is the correct and latest revision
• Prepare and complete of delivery documentation and parcels to various locations locally
• Prepare final documentation packages for issue to clients e.g QC documents
• Order and maintain stationery stocks.
• Re-organise and thereafter maintain documentation archives
• Printing / Photocopying
• Packing, Labeling
• General administration assistance
Duration : 1 year
Year : August 2010 –October 2011
Reason for Leaving : End of Contract
Precious Noluthando Khumalo
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Company Name : Group Five Oil & Gas
Company Summary : Group Five is Construction industry. It is ranked the 2010/11 Best employer in the construction industry by Corporate Research Foundation (CRF) Position : Document Controller
Duties
• Coordinate and control all documentation within the E & I Department
• Generate and validating all documentation on the register. (Document Register, Drawing register, RFI Register, TQ Register, PMI Register (Commercial) etc
• Uploading Documents on Aconex (International Document System)
• Distribution of management system documents
• Copy, scan, printing, distribution and filling
• Ensure that all internally prepared drawings are logged into the document control system and that all issues are properly logged with appropriate transmittal
• Handle the tasks of drawing and processing engineering documents
• Communicate effectively with planning Team, Engineering Team and all site personnel on the status of drawings and documents.
• Manage and supervise the Cable management and drum management.
• Ensure all traceability certs are filed and stored correctly according to document procedures.
• Setting up systems to ensure correct sign off by client for the cable management.
• Organize necessary filing and archiving of technical documents
• Ensure that the superseded documents are kept accordingly
• Ensure that the vendor drawings, hard copies and electronic messages are properly logged into the document control system
• Acquires and evaluates information
• Organize documents and drawings for Planning and Quality department.
• Closing out of contract formally with documentation and handing over to client as per specifications. Duration : November 2011 – November 2015
Precious Noluthando Khumalo
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Company Name : Enzani Technologies
Company Summary : Is an Electrical and Automation Engineering Contractor in the Water Sector and continues to grow in the Renewable Energy and Mining Sectors. Position : Cable Management
Duties
• Manage and supervise the Cable management and drum management Team.
• Ensure all certificates are traceable, filed and stored correctly according to company procedures.
• Setting up systems to ensure correct sign off by client for the cable management.
• Develop and supervise yard staff to meet company standards
• Manage day-to- day operations of the yard, including managing the receiving, storing and maintenance functions.
• Ensure excellent security is provided for stored Cables in the Cable Yard.
• Provide direction to team regarding the Area of drums delivery to site.
• Perform work assigned by General Manager or Contract Manager to ensure successful operation of yard
• Ensures safe working environment is established and maintained
• Establishes work schedule to meet store operation goals
• Liaise with the Quality, Store man and Project management for all information regarding the cables.
• Update / Upload measurements on the Cable Schedule.
• Issue cable installation cards for signatures by the relevant personnel including the client.
• Filling and Recording of cable Installation Cards Duration : January 2016 – May
2016
Precious Noluthando Khumalo
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Company Name : Group Five Power
Company Summary : Co-developer, equity participant and turnkey design and build contractor – Liquid fuel, waste and renewable energy power plants Position : Document Controller
Duties
• Operate and update documents on Key360 Management System
• To file as per engineer instructions following the filling procedure.
• Liaise with engineering departments on documentation queries
• Liaise with both client and vendors on documentation queries
• Establish and maintain a communication link between Head Office document control and Site document control Duration : June 2016 – February 2017 RESPONSIBILITIES
• Administrative duties such as: Arranging of meetings, letter writing, prioritizing work.
• Office leader and team player
• Filling of hardcopy and softcopy documents.
• Acting PA by arranging meeting for the manager on daily basis.
• compile /type & send letters (mail, email or fax)
• Follow up on file sent out of the office for reply or approval
• Audit internal documentation and procedures
• Keep statements for all company accounts
• Knows how social, organizational, and technological systems work and operates effectively within them
• assist in processing of personnel administration
• Working under pressure
• Ability to type fast & accurate.
• Discipline and protection of confidential documents. Precious Noluthando Khumalo
adjk2s@r.postjobfree.com
Company Name : Exxaro
Company Summary Coal Mining Industry
Position : Document Controller
Duties
• Generate and validating all documentation on the KEY360 register
• Uploading Documents on KEY360 Document Management System
• Quality Scan documents / drawings following the document management plan.
• Check and monitor that the document systems are in line with ISO9001
• Control, manage and coordinate all information that’s issued for review, approval, fabrication, construction, etc. using the project electronic document management system.
• Distribute technical documents to Vendor.
• File document & drawings following the filling procedure.
• Liaise with engineering departments; Client and Contractors on documentation queries
• Establish and maintain a communication link between Head Office and Site document control
• Ensure technical drawings are being signed off within the required period
• Manage and track internal and external Documents to ensure traceability.
• Liaises with Client to ensure the Document Register is maintained and aligned
• Distribution of management system documents following transmittal procedure
• Manage and control the activities of drawings received and processing to engineering
• Communicate effectively with planning Team, Engineering Team and all site personnel on drawing / document status
• Organize necessary filing and archiving of technical documents
• Ensure that the superseded documents are updated correctly on the system
• Ensure that the vendor drawings, hard copies and electronic communication are properly logged into the document management system
• Acquires and evaluates information
• Reports monthly on the progress of documents / drawings.
• Organize document management system training for Contractor / Vendors.
• Discipline and protection of confidential documents. Duration : February 2017–till to date
SKILLS AND ABILITIES
• Computer System and Technology Skill
• Interpersonal Skill
• Information Skill
• Organizational and planning skills
• Staff management skill
• Self-motivated
• Communication
REFERENCES
Name of person : Mr. Andre Dumas
Relationship : QA /QC Manager at Group Five
Contact number : 079*******
Name of Person : Ms Chantall van de Merve
Relationship : Document Controller
Contact number : 079-***-****
Name of Person : Mr. A.V Rensburg
Relationship : Site Manager at Group Five
Contact number : 083-***-****
Name of Person : Mr. John Malatji
Relationship : Project Manager at Exxaro
Contact number : 082-***-****
Precious Noluthando Khumalo
adjk2s@r.postjobfree.com
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