Administrative Assistant

Dear Sir,

I would like to take an opportunity to apply for post of Office Administrator as a candidate with extensive experience in administration and with client relations. As per my professional summary, my qualities make me highly suitable for this role available at your esteem company. I would like to describe myself in brief that I am very efficient, hardworking, punctual and proactive in duties entrusted to me.

I would greatly appreciate your review of my enclosed resume and outlined credentials. I believe that I can be a valuable addition to your company and your business goals. At your convenience, I shall be available for an interview.

I look forward to your response.

Sincerely,

Erma D`lima

Professional Objective

To be of a kind by securing a challenging position where my abilities will be put to brimming use to amplify the opportunity for career growth, can be trusted to keep sensitive information secure. Presently working as Accounts cum HR Assistant for Dabdoob from Aug,2020 till date. Roles & Responsibilities: -

Assisting the organization’s HR function by keeping personnel records up to date.

Maintaining and organizing employee files

Follow up with employee sick leaves and leaves.

Tracking attendance and extra working hours.

Accounts Payable processing – uploading in Prime and logging invoices into ZoHo

Creation & Maintenance of Vendor Master File.

Petty Cash reviewing & forwarding for payment.

Vendor & Distributor Reconciliation

Coordinate and follow-up with vendor accounts.

Perform monthly reconciliation and follow up highlighted issues.

Paying monthly payroll for drivers

Issuing payment receipt

Entering invoices, payments and return notes in Excel

Vendor Monthly Statement.

Performs any other tasks/activities that might identified by the manager. Work Experience in Kuwait:

AL Naqeeb International as an Office Administrator From Sept 2019 till Feb 2020

Dealing with correspondence, complaints and queries

preparing letters, presentations and reports

Supervising and monitoring the work of administrative staff

Liaising with staff, suppliers and clients in a friendly and professional manner

Implementing and maintaining procedures/office administrative systems

Assist in the completion of sponsorship operations tasks as needed in a day to day manner

Ensuring that health and safety policies are up to date

Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.

Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

Maintaining and organizing employee files

Organizing and follow up with employee sick leaves and leaves.

Perform any other duties in line with scope of work as requested by management. Erma D`lima Salmiya-Kuwait.

Office Administrator

Ph:97139866 Email:***************@*****.**.**

From 14th Aug16 till 17 Sep 2019

Company: Middle East Business Solutions Gen. Trade and Contracting company W.L.L. Salmiya, Kuwait. (ISO Certified)

Designation: Sponsorship Administrator

Roles & Responsibilities: -

To process all relevant documents in reference to the criteria of Immigration office, Ministry of Social affairs, Ministry of Foreign affairs in compliance with the laws and regulations.

Prepare documents for Foreign affairs and Justice Stamping for US DL.

Prepare and process Visa 18 Cancellation documents, schedule appointment with clients and preparation of end of service documents and coordination with accounts for clearing payments.

Processing Kuwait driving license, pick-up license (Tasriya) and Civil Identification cards with company sponsorship personnel.

Schedule and coordinate with clients for eye exam appointment, Upcountry and Kuwait medicals, loss of license etc.

Arrangement of travel packages in case of arranging for new visas.

Maintenance and tracking of expiration dates for the labor files, Residency, License (clients and MEBS employees)

Responsible to complete residence formalities documentation upcountry medicals and Kuwait Medicals such as medical check-up, finger prints, medical insurance for all new employee of Company timely.

Coordinate employment /Visit Visas and health cards issuance.

Timely follow-up on residences renewal, License renewal and passport renewals.

Submit weekly updates to Accounts, Capture department and Country Manager on Visa Status (with Visa tracing tracker)

Keep records of personnel for Visas, Passports, License, Civil IDs and other credentials.

Update & Communicate all new laws or rules issued by Government.

Maintain absolute confidentiality of records.

Perform other tasks related as delegated by superior. From 1st Feb, 16 till 31

st

Jul, 2016

Company: Petrocorp International (ISO Certified)

Sharq.

Designation: Project Administrator cum Secretary

Roles & Responsibilities: -

Maintain systematic filling of numerous documents hard copies as well as computer files E- mail, faxes and other documents.

Great knowledge of recruiting, interviewing, and placement techniques and procedures.

Assist purchasing by sending RFQ, verifying and comparing quotations, invoicing.

Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management.

Responsible for supporting executives and management or entire departments.

Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, routing callers, and answering questions and requests.

Support for end to end Bid Management and proposal preparation with understanding of Government Tender Preparation (as approved by KOC) and as per ISO standards.

Coordinates with airlines track/trace on the website the status of the consignments.

Correspondence with suppliers local and international. From 1st Dec, 11 till 31st Jan,2016

Company: Al-Zour Shoreline General Trading Co.

Aswaq Al-Qurain.

Designation: Accountant.

Roles & Responsibilities: -

Generating weekly and monthly Cash Flow summary

Petty Cash & Generating weekly and monthly Cash expense summary

Bank Book weekly and monthly update.

Preparing receipt and payment vouchers and accounting receipts and payments

Attending tender meetings with Company delegate.

Maintaining Vendor payments.

Coordinate and follow-up with vendor regarding pending payments.

Payment receivable and payable statement.

Vendor Monthly Statement.

From 1st Aug`10 to 31st Oct,11

Company: At Al Mojil Drug Co. (Authorized Distributors for Abbott Laboratories Al Sanabel Tower,Sharq.

Service of Accounts Executive

Roles & Responsibilities: -

Accounts Payable processing (compiling invoices with supporting documents & appropriate level of approval, logging invoices into BPCS (Business Planning and Control System) (AS400).

Creation & Maintenance of Vendor Master File.

Petty Cash reviewing & forwarding for payment.

Vendor & Distributor Reconciliation

Coordinate and follow-up with vendor accounts.

Prepare monthly accrual at month end for unprocessed invoice.

Processing employee Expenses Reports XMS (Expense Management Solution) and ensure compliance with company policies and procedures.

Denied Party (OCR Services Denied Party Screening Service for Abbott Laboratories)

Perform monthly reconciliation and follow up highlighted issues.

Performs any other tasks/activities that might identified by the manager. From Jun`07 till Oct`09

Company : Caesars Group of Companies

Sathliya, Kuwait

Designation: Accounts Executive

Roles & Responsibilities: -

Cash book update

Preparing Daily, Weekly & Monthly Sales Report

Generating weekly Cash expense summary

Updating card entry & Voucher entry

Generating market report to all Restaurant and Confectioneries

Operating Software Packages – Polaris (Retail Excel)

Accounting local purchase statement for clearing of bills

Generating and verifying Indian Sweets bill Cash Collection

Accounting of Shrimps purchases, vouchers, supply and clearing thereof and generating

Statement on purchases and other payments.

Education:

April 2001 - Bombay University - Passed B. Com

March 1996 - Goa Board of Secondary and Higher Secondary Education - Passed HSSCE March 1993 - Goa Board of Secondary and Higher Secondary Education - Passed SSCE Additional Qualifications:

September 1996 - The Progressive School of Commerce, Goa Certificate of Progress in Intermediate Typewriting

Jan 02 to Apr 02 - Salgaonkar`s Computer Centre – Diploma in Financial Accounting Skills :

Accounting Systems: Experience with AS/400 based accounting system applications (i.e. BPCS), Tally, Vision Soft, Concur Expenses Ex., Zoho Books and Prime.

Attention to Detail: Approaches work in a meticulous, thorough and detailed manner.

Deadline Oriented: Ability to meet deadlines and prioritize multiple tasks.

Time Management: Prioritizes work to meet goals and deadlines.

Confidentiality: Can be trusted to keep sensitive information secure Other Characteristics :

Ability to follow company prescribed Policies and Procedures and inspire other.

Work attitudes: Enthusiastic, Assertive and Punctual.

Strong communication and interpersonal skills

Flexible personality: Ability to work and interact with multiple groups of different Background.

Personal Information:

Nationality : Indian

Marital Status : Married

Passport No. : U-071375

Valid Until : 21-Aug-2030

Languages : English, Hindi, Konkani and Arabic intermediate Visa Status : Visa 18, valid until September,2021

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