QUALIFICATIONS

Extensively experienced and goal-oriented Document Control Coordinator with over 16 years experience in the oil & gas, petrochemical industries with focus in Project Information Management, Document Control and workflow process. Extensive knowledge of providing services in Upstream, Midstream, Downstream, Capital Projects and Operations documentation. Efficient in promoting and implementing a positive team dynamic to accomplish project objectives and targeted milestones.

Collaborative team player with strong organizational skills, works well under pressure and with minimal or no supervision.

Computer Skills - MS Office, Adobe Acrobat Pro, Various EDMS (Hexagon SDx, eRoom, POL, Coreworx, InControl, Encompass, SharePoint, ProjectDox, SmartPlant Foundation, DIMS (LiveLinks), UDOCS and AlFresco), web portals, automated process systems and computer aided tools.

PROFESSIONAL EXPERIENCE

UP Professionals (Consultant to Delek US)

Document Control Manager – Plant Wide Turnaround November 2019 – June 2020

Setup SharePoint for the Turnaround Team and Contractors to use for document transmission.

Print and copy Work Packages for the Contractor.

Transmit QA/QC documents to Turnaround Team that includes Quality Packages, Change Request (Repair Recommendations) and IFC Packages.

Print out Final As-Built documents for Project team and KICS Administrator.

Oversee all the document turnover for Turnaround and Capital projects.

Access Sciences

Document Control Lead – Major Capital Projects January 2019 – October 2019

Responsible for implementing Document Control processes and procedures for the Polyethylene, Aromatics & Cracker Projects.

Interface with the EPC’s document management team to assure the projects receives a cohesive and complete record of all documentation generated throughout all phases of the Projects.

Review the current document/drawing metadata requirements communicated to the Contractor.

Ensure and deliver adequate training to all EDMS Users.

Update and maintain project document record system.

Interface with all 3 project management teams.

Infinity Management (ExxonMobil Pipelines) August 2018 - January 2019

Document Specialist – Pipeline Division

Log and format all 751’s for upload to T.I.R. (Tulsa Inspection Resources) site.

Communicate with First Line Supervisors about accurate information on all 751’s and the Welding Certificates.

Input 751’s in P.A.R.T.S (Pipeline Assessment and Repair Tracker System) for the project assessments.

File project binder in Pipeline Library.

Resource Staffing (Smith and Burgess Staff Contractor) October 2017 - May 2018

Engineering Support Tech

Researched data for input into Salus (Process data safety database).

Imported large amounts of metadata into Salus for recommendations to the client.

Audubon (INEOS Staff Contractor) May 2016 - July 2017

Document Control Specialist – Accountable for all Equipment Files and to insure all documents in Document Center at both sites are accounted for.

Built, audited and filed ALL equipment files.

Scanned and file ALL new project documentation for Document Center.

Setup ALL project and TAR projects for Document Control.

Assisted with auditing of RV files.

Assisted and trained ALL contractors and team members on EDMS and procedures for the Document Center.

Processed incoming and outgoing transmittals and Engineering packages.

Provided back-up coverage for processing MOC's.

Air Energi / Intertek Moody (Exxonmobil - Staff Contractor) May 2008 - August 2015

Lead Document Control Coordinator - Site DCC for the Sakhalin-1 Arkutun Dagi Topsides team. Accountable for all Topsides project documentation which included Engineering, Sub-Contractors, Vendors, and 3rd party verification agencies.

Assisted in the development of ALL document control procedures and plans.

Implemented documentation processes and workflows for the project and contractor. Trained all Project Management Team and document control staff on handling of all contractors, PMT generated, and Supplier documentation in accordance with project contracts.

Ensured that all returned comments and documents are delivered to Contractor within set time frame.

Logged Contractor’s and Company’s incoming and outgoing documents into Excel spreadsheets properly for tracking and reporting purposes. Making sure Project Team and Contractors follow the internal QA/QC procedures on all documentation.

Responsible for scanning and uploading all comments to both Lan project folders and Contractors FTP sites.

Responsible for setting up ALL new Project Team personnel with phones, database and LAN id access, computer hardware and software.

Responsible for expediting ALL IT issues at all project offices.

Assisted Engineering Team with issues related to Document Control, scheduling and reporting (e.g. review Contractor’s Document Control Procedure, facilitate review and approval process).

Frequent interfacing with project management on day-to-day issues, such as - Reporting progress and workflow issues to the IML and ensure site issues are resolved. Report to Project Manager on a daily/weekly basis about high priority, overdue documents and recently issued documents to Company.

Provided oversight of the Contractor’s document and vendor control teams. Performed assessment reviews with Contractor DCC to make sure the Contractor was in compliance with all Specifications and Contractual guidelines.

Collaborated with IML on setting up the Fabrication Site Office overseas. Proposed procedures, training personal, assessments and providing work tools to do day-to-day function for document control.

Liaised with Lead Document Control Coordinators from Site offices to ensure Fabrication Site Team is reviewing all technical documents from 3rd party contractors and Company.

Worked closely with Project Controls (Contractor and Sub-contractor) to help keep high level

documentation and drawing packages on schedule.

Assisted DFO with Contractors documentation, building books (soft and hard copy), and other handover issues.

Doris, Inc. November 2007 - April 2008

Lead Document Control - Provided lead document control support to the Project Offshore Team.

Interacted with client and vendors on a daily basis with document control requests and issues.

Processed all incoming and outgoing vendor transmittals and comments.

Managed all internal deliverables document creation, controlled flow of overall documents, ensured a 24-hour turnaround time on ALL Document Control requests.

Provided technical assistance with the import and export of data from Contractors system to ProjectDox.

Issued the Weekly and Monthly Project Report to Client on behalf of the company.

Provided back-up assistance to the Interface Document Controller on processing interface request, distributing incoming and outgoing Interface related transmittals, logging documents on the appropriate registers, and filing out the Interfaces transmittals in ProjectDox.

Ran daily reports for all Package Leads to inform them of what documents had not been processed for comments.

Ensured that all comments from Package Lead and Vendors had been processed and completed by deadline.

Filled in for Receptionist/Administrative Assistant for lunch breaks and absences.

EDG, Inc. March 2007 - November 2007

Lead Document Control - Provided lead document control support to the Project Pipeline Team.

Composed all project specific document control procedures.

Assisted IT Support with eRoom electronic setup for corresponding and project directories.

Created transmittals and distribution matrix for all incoming and outgoing documentation.

Allocated all project numbering system for all technical and non-technical documentation.

Managed the transmission of information between company, contractor, and vendor.

Updated project document registries in eRoom.

Issued all technical documentation according to the project internal/external distribution list

Reviewed all project deliverable documents for proper formatting and revision status.

Distributed and logged Client’s comments back to the appropriate divisions and third parties.

Maintained the metadata and deliverables of project documents.

Trained personnel on how to use eRoom and other project software.

Ensured that all internal and external documentation are traceable.

Ensured all documents are delivered on schedule, logged in eRoom properly, and followed compliance with internal QA/QC procedures

WorleyParsons July 2005 - March 2007

Lead Document Control Specialist & Administrative Assistant - Provided lead document control and administrative support to the Project Manager and Vice President of the pipeline division.

Responsible for composing all project specific document control procedures.

Assisted IT Support with electronic setup of project correspondence, project directories, and project FTP sites.

Managed transmittals and documentation between company, contractor(s), and vendor(s).

Reviewed all project deliverables for proper formatting and revision status.

Added and/or updated documents to the project document management system accurately.

Maintained the Master Document Register.

Worked within the provisions and guidelines of the document control system to ensure that all internal

and external documentation are traceable.

Assisted with the preparation and distribution of project proposals for weekly and monthly reports.

Provided technical assistance with the import of data from contractors and vendors into Encompass and SharePoint.

Assisted Vice President of Pipeline with human resource and new hire process.

Assisted Project Controls with authorization of personnel on the project; completed all client setup in company’s system for work production and updating project schedule.

EDUCATION

2002 Texas Woman’s University Denton, Texas

Bachelor of Science

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