Office Assistant Executive
Resume:
Kathleen Jaycox
********.********@*****.***
Objective
Progressively challenging position with a variety of tasks
Education
NURSES AIDE C ERTIFICATION
February 1996
Kenai Peninsula College
NATIONAL GUARD BASIC TRAINING
August 1990
Fort Jackson, South Carolina
HIGH SCHOOL DIPLOMA
May 1988
Kiana High school
Skills And Abilities
DATA ENTRY
· Proficient at recording and entering data, typing, and keeping sensitive information confidential and secure.
OFFICE MANAGEMENT
· Familiar and comfortable with day to day operations of working in an office environment and prioritizing and accomplishing assigned work tasks in an office environment.
COMMUNICATION
· Confident in ability to communicate clearly via verbal and written means in a respectful manner to keep co-workers and supervisors.
INTERPERSONAL
· Years of working with others in multiple cross-cultural workplace situations have helped me work efficiently, solve problems, and accept new challenges and tasks involving people of diverse backgrounds and personalities. I like being challenged and willingly accept new tasks.
Experience
EXECUTIVE ASSISTANT / BERING STRAITS REGIONAL HOUSING AUTHORITY MARCH 2020 - JUNE 2020
I am responsible for a number of duties, including:
1. Scheduling meetings, transcribing meeting minutes. Prepare packets for Board members.
2. Ordering of ice supplies
3. Complete check requests
4. Receive payments from clients.
5. Cover front desk as needed.
6. Assist other departments with monthly mail outs. 7. Update personnel and medical files
ADMINISTRATIVE SPECIALIST II NORTON SOUND HEALTH CORPORATION BEHAVIORAL HEALTH
APRIL 2019 - MARCH 2020
· I am responsible for a number of duties, including:
1. Coordination of initial and continued services for clients
2. Tracking record requests
3. Triaging and scheduling clients
Data entry, scanning documents into medical records, as well as updating spreadsheets. Trained in the use of Meditech, Cerner, and AKAiMs.
4. Transcribing and distribution of meeting
5. Answering phones, ordering office supplies, and submitting work orders
ASSISTANT REGIONAL SUPERVISOR REGION IV ( PROMOTED ) STATE OF ALASKA DIVISION OF ELECTIONS 2009-2012
1. Was responsible for providing comprehensive administrative support in the operation of the Region IV Election Office and perform specific election related activities and tasks administered within specific election districts.
2. Daily duties included all aspects of election preparation as well as the administrative tasks within the office; Coordinated purchases and transmits invoices to the Director’s Office and prepared monthly fiscal reports; ensured that deposits were made on time; Assisted with inventory of election equipment and testing of optical scan and touch screen voting units; Prepared election worker travel and pay.
ADMINISTRATIVE CLERK III STATE OF ALASKA DIVISION OF ELECTIONS 2008-2009
1. I served as the first point of contact for anyone who came in the door or called the of ice. I took election results from hand count precincts within the Region IV jurisdiction.
2. Duties also included completing inventory, data entry, arranged travel, and sorting mail.
ADMINISTRATIVE OFFICE ASSISTANT NORTON SOUND HEALTH CORPORATION 2006-2008
1. Duties included composing, typing correspondence accurately, proofreading, and revising correspondence prior to submittal or distribution; opening, sorting, and stamping mail appropriately.
2. I maintained departmental records and files, attended meetings, recorded and transcribed meeting minutes.
3. Additional duties included making travel arrangements; maintained sufficient department supplies; typing office memo’s; completing check requests; completing verification of employment requests; coordinating rotations for medical students, PA students, Residents and Locum Tenens; Obtaining signatures for Provider Enrollment for Medicare, Medicaid and National Provider Identifier.
AUDIOLOGY OFFICE COORDINATOR NORTON SOUND HEALTH CORPORATION 2004-2005
1. Duties included scheduling appointments, filing, typing, data entry, assisting with hearing aid fittings.
2. Purchased office supplies, made travel arrangements, and transcribed meeting minutes.
BENEFITS & COMPENSATION SPECIALIST NORTON SOUND HEALTH CORPORATION 2003-2004
1. Duties included monitoring and maintaining employee enrollment and participation in NSHC health plan, life insurance plan, pension plan, and tax deferred annuity plans. Monitored and maintained FMLA files and related tasks. 2. I acted as a liaison for employees for health, disability, life insurance, pension, and workers compensation issues; Conducted orientation sessions for new employees on eligibility and participation in NSHC bene its program; Reviewed benefit options with employees who are terminating and completed unemployment benefit verifications.
ADMINISTRATIVE OFFICE ASSISTANT - MED STAFF NORTON SOUND HEALTH CORPORATION 2001-2003
1. Duties included composing and typing correspondence accurately, proofreading and revising correspondence prior to submittal or distribution, 2. Maintained departmental records and files, attended staff meetings, recorded, and transcribed meeting minutes.
3. Made travel arrangements, maintained enough department supplies, completed Verification of Employment requests, and coordinated rotations for medical students, PA students, Residents and Locum Tenens. Obtained signatures for Provider Enrollment for Medicare, Medicaid, and National Provider Identifier.
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