Valerie Gagliano

Rutherford, NJ ***** *adjedj@r.postjobfree.com * 201-***-****

PROFESSIONAL EXPERIENCE

Innoplexus Holdings Inc. – Hoboken, NJ 12/2019-Present Sr. Executive Assistant to SVP, Corp. Development -Marketing Managing Director, SVP Chief Technology Officer

● Maintain high level of confidentiality; positive and collaborative presence

● Office Administrator-Expensify; expense reimbursement program for all employees. Review employee expenses and coordinate with finance for processing

● Manage special projects for Executives in the US, German and India offices (i.e. client prep meetings, team meetings, ppt slides, minutes of staff and sales meetings)

● Manage and coordinate candidate inquiries and facilitate resumes with internal recruiter through candidate log created on google sheets. Screen candidates and schedule interviews with the US, German and India offices; draft offer letters for hiring managers.

● Ability to delegate and communicate to employees on behalf of SVP Managing Director and SVP Chief Technology Officer

● Travel Egencia Administrator for all employees; manage and coordinate travel (domestic, international) for all employees

● Zoho Office Administrator-manage employee time off requests (holiday, sick and personal time off)

● Assist Global Head of Marketing-Track and manage upcoming Biopharmaceutical events (logistics, attendees, travel, contracts, costs, vendor management)

● Assist Finance Controller with office related invoices; payments to be processed on a timely basis

● Manage and screen incoming emails, provide updates as needed to Executives and staff Ralph Lauren – Manhattan, NY 9/2019-12/2019 (contract) Executive Assistant to EVP Senior Creative Director, Women’s Wear and Special Advisor to the Chairman and CFO, Club Monaco

● Managed and screened incoming emails, phone calls; facilitated emails of importance

● Provided an overview of upcoming meetings daily; updated meeting agendas as needed

● Managed heavy office and personal calendar management throughout the day; coordinated schedules and confirmed all internal and external meetings

● Partnered with other brand Executive Assistants to ensure overall meetings and calendar management were scheduled properly

● Organized and updated contacts in outlook; ensured organizational charts were updated as needed

● Ensured expenses in Concur were submitted in a timely manner

● Tracked monthly charitable donations in excel spreadsheet; managed personal doctor appointments in excel spreadsheet

● Code and approve invoices in Ariba as required

Comodo Cybersecurity - Clifton, NJ 05/2018-09/2019 Executive Assistant to CEO, Chairman, Chief Marketing Officer (fulltime/downsizing)

● Gatekeeper to C-Level Executives; managed client relationships with utmost discretion; Liaison for C-Level Executives between customers, clients and staff; screened phone calls; took requests for meetings and coordinated various external and internal meetings

● Arranged and coordinated Board Meetings monthly and quarterly for C-Level Executives, managed logistics for Board Meetings; compiled agendas for each meeting

● Coordinated domestic and international travel arrangements, Managed and organized calendars for Chairman, CEOs, Sales and Marketing team

● Reviewed and generated emails with the utmost discretion for C-Level Executives using Outlook or Gmail

● Proofread and executed letters, emails and contracts for C-Level Executives and Marketing team using Microsoft Word and Adobe Acrobat programs

● Tracked and managed expense reimbursement using Concur program for C-Level Executives

● Processed and created Purchase Orders in Excel for marketing and sales events as needed; Managed and coordinated industry events in the US and tri-state area

● Managed ABC (Active Breach Challenge) Lunch Series events. Coordinate inviting likeminded individuals to attend a corporate lunch while listening to a discussion by technical engineers and sales professionals.

● Reviewed and executed industry event contracts, Managed annual event calendar for Sales and Marketing team

● Managed logistical aspects for industry and corporate events, planning, booth design, floor plan, graphics

● Collaborated with CMO, Product Manager, design and content teams implementing - collateral, audio visual, overall budget, campaigns, company website, event website and registration, social media

● Submitted data and reports for consideration to MSP500; CRN Annual Recognition; Channel Futures MSP (Managed Service Provider) listings

Spiniello Companies - Livingston, NJ 08/ 2017 - 05/ 2018 Personal Assistant to CEO, President (full time/permanent)

● Coordinated domestic and international travel arrangements (itineraries, passports); organized reservations for personal Jet; acted as a liaison for family and personal driver

● Acted as a gatekeeper by screening visitors, calls and emails as necessary

● Ensured bank accounts were updated weekly via excel spreadsheets which were utilized in monthly meetings by family accountant

● Composed correspondence and handled confidential documents with the utmost discretion

● Monitored family health and dental insurance; followed up on reimbursements; forwarded all requested information to physicians and healthcare providers as needed

Symrise Inc. - Saddle Brook, NJ 10/ 2015 - 08/2017 Executive Assistant to VP General Counsel US, VP Finance, Director of Finance (long term contract)

● Assistant Administrator for American Express Employee Corporate Card Database for executives and their staff

● Coordinated extensive calendar management, meetings, dining engagements and special events

● Tracked expense reports through ExpensAble to ensure executives and staff were reimbursed in a timely manner

● Managed electronic and paper filing system through docuware for attorneys between multiple offices

● Compiled and proofread legal documents, made grammatical corrections as needed for client’s review

● Assisted Finance Director with implementing PowerPoint training guide for employee ExpensAble program

● Tracked and updated Vendor Creation in SAP to ensure clients were paid and/or billed in a timely manner

● Facilitated projects for executives, account teams, international/domestic travel arrangements within the company for other executives Wipro Technologies - Leonia, NJ 02/2012 - 09/2015

Executive Assistant to CEO, CFO, Marketing Director, VP Human Resources (full time/permanent)

● Coordinated and managed extensive business and personal calendars using Outlook and Google calendars

● Entered and managed expense reports for executives in excel spreadsheets maintaining reimbursement in timely manner

● Assisted with PowerPoint presentations for client meetings

● Provided Project Management assistance to director and account teams by coordinating conferences, venue scheduling and preparation, processed invoices for clients

● Orchestrated corporate events, business charities, fundraising and personal events; coordinated guest lists, invitations, entertainment, venues and menus (Toys for Tots, New Jersey Cares Coat Drive, CFA Food Drive of Englewood, National Wear Red Day, International Women’s Day, and Employee Spirit Day)

● Provided administrative support to human resources manager, which included verification of SAP Data; prepared I-9 reports, and assisted with editing and distributing employee quarterly newsletter Patrick Mullin, Esq. & Associates - Hackensack, NJ 06/2008 – 01/2012 Executive Assistant to Attorney (full time/permanent)

● Gatekeeper to attorney; managed attorney/client relationships with the utmost discretion

● Transcribed and took dictation daily, uploaded transcription onto abacus reporting system

● Managed calendar; coordinated domestic and international travel arrangements

● Managed attorney timesheet in clarity database system; Handled confidential files and matters with the utmost discretion Cardiology Center of North Jersey-Clifton, NJ 06/2005-06/2008 Executive Assistant to Physicians (full time/permanent)

● Scheduled and managed patient appointments; gathered and processed patient insurance information

● Managed and coordinated Physicians calendars in the office and hospital; confirmed appointments with patients

● Reviewed and transcribed patient charts to be submitted to insurance companies, patients and/or hospitals as needed

● Ordered and managed supplies for office

Lowe Bozell McAdams - Fort Lee, NJ 05/2001 -06/2005 Executive Assistant to Vice President, General Manager, Director (full time/permanent)

● Provided administrative support in coordinating schedules for executives, appointments and travel arrangements

● Tracked and submitted expense reports, compiled minutes at monthly staff and management meetings

● Assisted with the implementation and roll-out of the power point presentation of the company Profit Sharing Plan to employees in New Jersey and New York offices

● Maintained and organized recruiting and client management databases in SAP and excel for director

● Handled confidential matters with the utmost discretion for executives; coordinated domestic and international travel arrangements EDUCATION

Grace Institute LLC - New York, NY AAS in Business Administration SKILLS Highly Proficient in Gmail, Google Docs, Google Calendar, Google Sheets, Google Drive, Adobe, DocuSign, Concur, Expensify, Egencia Travel Program, Event/Project Management, Word, Excel, PowerPoint, Outlook, Visio, Clarity Timesheet Database, QuickBooks, Docuware, ICE, Abacus Attorney Database, Shorthand

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