RAWAN KHALAF

Office Manager/ Legal Officer

PROFILE

A highly-organized Assistant with proven

office management skills and lots of

initiative. Able to deal with people at all

levels and capable of ensuring the office

runs like clockwork. Experience of organizing

and supervising of the administrative

activities in a busy office environment, all

within budget and to tight timescales.

Knowledge of using a range of office

software, including email, spreadsheets and

databases. Currently looking for a suitable

office manager’s position with a reputable

company.

CONTACT

Cell:+971 (50) 4773194

E-Mail: adjdxh@r.postjobfree.com

Nationality: Jordanian

Date: 16th May 1989

KEY SKILLS AND COMPETENCIES

Leading by example, providing clear

management.

Good office management skills and

computing skills.

Self-motivated with the ability to work

on my own initiative.

Ability to come up with own ideas to

take the company forward.

Experience of forward planning and

team management.

Able to motivate a team and have

excellent people management skills.

EDUCATION

French Jordanian Centre - 2007

Executive Secretary & Office Management - Higher Diploma WORK EXPERIENCE

RANDK TRADING L.L.C – Abu Dhabi

“Office Manager” / 2017 – Present

Responsible for establishing the company, including but not limited to obtaining licenses, certificates, visas, etc...

Handling the Legal Affairs of the company along with external lawyers.

Supervising and following up with the external and internal employees.

Meeting clients.

Fulfilling the government and formal correspondences/forms.

Handlings deals/contracts and follow up with the concerned.

Co-ordinate office staff activities to ensure maximum efficiency.

Maintaining filing systems.

Monitor internal processes.

Prepare reports and schedules.

Co-ordinate meetings, appointments and bookings.

Monitor and maintain office supplies inventory.

TAKWEEN ADVANCED INDUSTRIES (DMCC) - Dubai

“Office Manager” / 2016 – 2017

Responsible for the organization and co-ordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency.

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.

Implement filing systems.

Monitor internal processes.

Implement procedural and policy changes to improve operational efficiency.

Prepare reports and schedules.

Monitor and maintain office supplies inventory.

Review and approve office supply acquisitions.

Manage internal staff relations, (visas, insurance, office needs, etc...).

Arrange Presentations & provides a general assistance during presentations.

Screening phone calls, enquiries and requests, and handling them when appropriate.

Meeting and greeting visitors at all levels of seniority.

Organizing and maintaining diaries and making appointments.

Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.

Deputizing for the manager, making decisions and delegating work to others in the manager's absence.

LANGUAGES

Arabic - Native Language

English - Speaking, Reading & Writing

I.T SKILLS & COURSES

International Computer Driving License

(ICDL) Certificate.

Proficient in MS Office MS Word, MS Excel,

Outlook and Internet.

FREE LANCE JOBS

Freelancer

Translating Online Courses

POITC Institute – Saudi Arabia

Responsible for petty cash and office accounts and budgets. AIR LIQUIDE MIDDLE EAST & NORTH AFRICA - Dubai

“Paralegal. Legal Officer” / 2013 – 2015

Handling the Legal Affairs of the corporation.

Preparing all documents required to form corporations (both business and not-for-profit corporations), partnerships and limited liability branches/companies.

Preparing documentation for amendments, withdrawals, mergers and dissolutions.

Complete Government forms.

Create and maintain corporate minute books.

Work directly with attorneys and clients during closings and corporate transactions.

Provide lawyers with assistance in the preparation for and closing of various corporate transactions, including mergers and acquisitions and initial public offerings.

Prepare letters required for audit.

Gather litigation and billing information.

Create and maintain filing system.

Prepare/conduct Files/Searches.

Handling legal cases.

Drafting correspondence and pleadings, such as complaints, interrogatories, deposition notices, pretrial orders, and legal briefs with various parties.

Reviewing and raising comments on major contracts, agreements and other legal documents

GULF MARKETING GROUP/SUN AND SAND SPORTS

“Legal & Personal Assistant” / 2009 - 2013

Responsibilities (including but not limited to)

Bilingual staff serving the whole Group (UAE & GCC).

Filling all forms of various natures (Social Pensions, Arabic Bank forms, Sales Permissions, Logistics forms, DED forms …etc.)

Correspondences (Arabic & English) for the Group (UAE & GCC)

Translating (Arabic & English documents, letters, forms, etc...) for the Group.

Draft/Type/Review (bilingual) required contracts, deeds, mortgages, leases, reports and other legal documents based on Legal Affairs Manager Instructions & Notes.

Drafting all police complaints (theft, cheques, etc…).

Gather documents for transactions, hearings, and statements.

Arranging meetings.

Update Matters Arising Sheet.

Arrange Business trips.

Coordinating/ follow up matters with other departments.

Filing (Hard & Soft copies).

Attend meetings (when requested) and prepare minutes of meeting.

Assisting in the Investigations and take the statements of the defendants

& witnesses

Contact this candidate