Executive Assistant Data

JAMES W. HARTER III

**** **** **** **. 817-***-****

Fort Worth, TX 76179 adjcr0@r.postjobfree.com

PROFILE

Accomplished, versatile professional with in depth experience delivering advanced, diversified, and comprehensive executive level administrative support and data analysis. Combines business intelligence with strong organizational, analytical, planning, and IT skills. Applies a mature perspective, integrity, flexibility, positive attitude, professional and diplomatic demeanor while managing multiple projects and adhering to deadlines. Employs enhanced interpersonal skills to communicate with a variety of people to all levels. Notable ability to anticipate the needs of management, take ownership of assignments, and produce a superior level of wide-ranging support.

EDUCATION

M.S. Degree – Data Analytics/Statistics 10/2018

Southern New Hampshire University, Manchester, NH

B.B.A. Degree – Finance (Minor in Marketing) 5/2000

University of North Texas, Denton, TX

TECHNICAL SKILLS

Software Proficiencies: MS Word, Excel, PowerPoint, Outlook, Publisher, Access, C, C++, Java, Python, HTML, R,

Rattle, SAS, SPSS, Mathlab, Stata, Statistica, PeopleSoft, SAP, Tableau, Wrike, Concur

AREAS OF EXPERTISE

Presentations/Reports Creation Travel & Meeting Logistics Ad Hoc Reports

Records & Document Management Database Creation & Management Project Management

Scheduling/Organizing/Planning Confidentiality/Discretion Data Science/Analytics

Productivity & Efficiency Improvement Decision Making Complex Problem Solving Data & Quantitative Analysis Decision Analytics Statistical Analysis

PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISTANT-RETAIL MANAGEMENT

U.S. Dermatology Partners, Dallas, TX 10/2019-04/2020

Provided support to the CEO, CFO, COO, CIO, and General Counsel

Pier 1 Imports, Fort Worth, TX 7/2018-5/2019

Provided comprehensive administrative support to the EVP/CFO.

Foley’s Department Stores, Houston, TX JCPenney Department Stores, Norman, OK 8/2000-2/2008

Provided comprehensive administrative support to C-Level and EVP executives; delivered direct support to CEO/CFO of Foley’s Department Stores.

Applied extensive knowledge of business operations, organizational policies and procedures to handle a wide variety of clerical and administrative functions to optimize each Executive’s effectiveness and efficiency.

Reports/ Data Management/Presentations

Developed intricate algorithms based on statistical analysis and predictive data modeling for strategic planning purposes

Analyzed different types of data sets from models such as predictive, linear regression, and time-series data utilizing such tools are R, Python, and SQL.

Built statistical models to analyze and deliver insights on customer behavior

Educated and improved the company’s understanding of data and data analysis techniques.

Performed special project assignments as directed, researched and gathered data, utilized statistical techniques to analyze information and troubleshoot issues; made recommendations to answer business questions related to merchandising, supply chain, pricing, customer preference and service.

Created and maintained relational databases; utilized databases to develop extensive monthly and quarterly Excel spreadsheet and graph reports for C-Level and EVP Executives.

Created Executives’ presentations using PowerPoint; provided coaching on statistical data as requested.

Ensured Executives were well prepared for all presentations, meetings, and calls.

Prepared, managed, and ensured timely processing of C-Level and EVP team Expense Reports.

Executive Assistant Retail Management cont.

Scheduling, Organizing, Planning

Established and maintained highly effective working relationships with senior management, staff, external stakeholders, board members, community and business leaders for planning and collaboration.

Maintained multiple C-Level and EVP calendars, prioritized and tracked appointment requests, resolved calendar conflicts, scheduled regular and special conference calls and meetings to maximize efficiency.

Performed a wide variety of general administrative and clerical duties: filing, document management, general office management, ordering supplies, maintenance of Executives’ contacts, phone calls.

Ensued all work performed was in accordance with highest standards for quality and on time completion.

Logistics

Arranged all regular meeting and conference logistics: set up, food and beverage, technical IT requirements and troubleshooting; published agendas and documents; recorded minutes.

Arranged and coordinated detailed logistics for hosting special meetings of 12-member Board of Directors; travel, lodging, meals, transportation, leisure activities.

Coordinated and arranged complex detailed travel plans and itineraries for Executives’ international and U.S.travel.

Traveled to and attended key meetings and appointments with Executives to provide administrative and IT support; prepared and complied all documents for travel related meetings.

Communications

Utilized advanced written communication and business writing skills to consolidate issues and disseminate information throughout the management team: memos, emails, reports, agreements.

Recorded detailed notes from conference calls and executive meetings; took and transcribed minutes.

Reviewed, prioritized summarized, and routed incoming correspondence and materials.

Drafted, typed, proofread written correspondence for accuracy, completeness, and compliance with company standards, policies and procedures.

Utilized strong interpersonal skills when receiving and screening visitors and telephone calls; represented executives in a highly professional and courteous manner.

EDUCATOR – MATHEMATICS 2/2008-10/2017

Diamond Hill-Jarvis High School, Boswell High School, Ed Willkie Middle School, Haltom High School, TX

Courses Taught: On-Level and Advanced Placement Algebra 1, Geometry, Algebra II, Pre-Calculus; Advanced Placement Statistics, Advanced Placement Calculus AB/BC

Administrative Duties

Created and delivered presentations to the administrative team to document student performance, current and future status; prepared and submitted reports in compliance with all deadlines, policies, and procedures.

Created relational databases in Access and Excel to organize and maintain documentation and files of student assessments and reviews; exercised strict confidentiality.

Scheduled and arranged logistics for Math Department meetings: set up, amenities, materials preparation.

Prepared documents and materials for meetings of various Teaching and Learning committees.

Prepared and keyboarded Math Department proposals, reports, presentation materials, forms, flyers, statistical summaries, and various complex ad hoc communications and documents.

Established accounting systems and maintained records for all Math Department budgets.

Coordinated budgets, data, and submission for various Math Department Teaching & Learning Grants.

Maintained extensive annual master calendar for Math Department Teaching & Learning activities and events.

Recorded and published minutes and notes for campus and Math Department meetings.

CERTIFICATIONS:

Texas Teaching Certifications: Special Education Math 4-8 Math 8-12

PCEP – Certified Entry-Level Python Programmer Certification

Notary Public – State of Texas

Contact this candidate