Manager Personal Assistant

Location:

Johannesburg, Gauteng, South Africa

Salary:

20000

Posted:

January 10, 2021

Contact this candidate

Resume:

CURRICULUM VITAE

NOMVULAZANA NONKULULEKO MTOBA

General Information

Surname : Mtoba

Names : Nomvulazana Nonkululeko

(Popularly known as Mvuli)

Identity Number : 751**********

EE Status : Black Female

Contact No. : 082-***-**** (cell)

Email : adjbee@r.postjobfree.com

Marital Status : Single

Driver’s Licence : Code 10, (own transport)

Languages : Xhosa, English, Afrikaans, Zulu

Residential Address : Flat 206 - 213 On Farenden

213 Farenden Street

Arcadia

Pretoria

Availability : Immediately

Education and Qualifications

1994, Njokweni High School: Matric

1995, Damelin College: Travel & Tourism Certificate

1996, MSC College: Computer Literacy Certificate

Other Courses

Customer Care and Communication. Business Management and Public Relations. Tourism of Africa and Central Africa. Travel Agency Operations and Procedures. Fares and Ticketing 1& 2

Business writing skills. MS Word. MS Excel. MS Access. MS Outlook. E-mail, Internet and MS PowerPoint.

Executive Secretaries and Personal Assistant Skills Development

The role of a code of conduct and ethical principles. Upholding the code of conduct. Planning event. Identify and procure supporting resources needed. Arrange logistical elements of the event. Your areas of focus and responsibility. The balancing game: your work and your life. Creating a personal mission statement. Decision making.

Skills Developed

Secretarial experience gained. Excellent presentation skills, verbal and written. Strong organisation and interpersonal skills developed.

Excellent communication skills (fluent in English with the ability to edit documents where necessary). Ability to work under pressure with tight deadlines. Attention to detail. Ability to work both independently and as a team. Administrative experience gained. Basic knowledge of Labour Law. Management of telephones calls, travelling arrangements, organise functions, luncheons, boardrooms etc, and a variety of miscellaneous task. Generating of Word and PowerPoint documents. Can work without any supervision/Self Management.

Career History

Department of Public Service and Administration

September 2016 – Uptodate

Personal Assistant to the Project Manager: Government Employees Housing Schemes

Managing the Project Manager’s diary and prioritise the Project Manager’s meeting. Preparing briefing notes for the Project Manager, reminding and advise the Project Manager regarding commitments and schedule meetings with stakeholders. Managing the office, managing correspondence, screening and recording incoming mail and documents, routing to the line managers and follow up. Gathering information and prepare briefing notes for the Project Manager. Establishing and maintaining a filing and document management system. Undertaking follow-ups on issues raised by the Project Manager with internal and external stakeholders. Drafting summaries for the Project Manager in relation to documents submitted for the Project Manager’s attention. Co-ordinate travel and accommodation arrangements for the Project Manager. Liaising with travel agencies, draft itinerary and make bookings for accommodation arrangements and shuttle services. Compiling iteneraries and administer S&T claims.

Lumka & Associates Pty (Ltd) – October 2015 – January 2016

Executive Search Recruitment Agency

Executive PA to Managing Director

Managing diary and schedule meetings as required by the MD. Typing and screening of CV’s. Shortlisting of candidates for Executive positions under the guidance of the MD. Arrange interviews with the client concern including preparation of interview packs. Preparation of interview reports in a set format. Responsible for all general administrative support including but not limited to ensuring proper hard and soft copy filing. Keeping track of deadlines. Compiling documents of new tenders for submission.

Karman Vibrating Technologies (Pty)Ltd : July 2015 - September 2015

Steel Manufacturing Company

Receptionist/Admin Assistant

Welcoming of visitors by greeting them in person or on the telephone. Answering or redirecting inquiries to the relevant staff member. Directing visitors. Maintaining security by following precedures. Monitoring logbook. Maintaning telecommunication system and ensure a professional reception area. Ordering of steel and making follow ups on the delayed deliveries. Liaising with clients. Receiving of deliveries. Compiling of weekly timesheets for factory staff members salaries for submission to the bookkeeper for payments.

National Department of Rural Development & Land Reform:

June 2013 – December 2013

Office Manager in the Chief Land Claims Commissioner

Preparation of vetting of documents and memoranda by checking grammar and overall readiness for signatures by the Chief Land Claims Commissioner; Ensure compliance with deadlines and inform the Chief Land Claims Commissioner timeously of deadlines; Effectively coordinate, manage and ensure quality of work of all functional and provide comments/advise; Provide control in Management and control of Strategic and Operational targets; Provide control in budget analysis and monitoring expenditure; Liaise with clients, Government institutions and other stakeholders; Coordinate the flow of correspondence, track and monitor submissions and other documents; Process agenda and minutes for Management meetings with the assistance of Office Assistant;

Make sure all the necessary travel arrangements are being processed timeously and accurately including: ie. Scheduling flights; Booking accommodation; Organising per diem payments; Coordinate and Consolidate reports, preparation of presentations for the CLCC whenever necessary; and assisting the CLCC in compiling submissions; Take responsibility for the processing of various correspondence that goes out;

Manage/Supervise all the administration staff members in the office of the CLCC.

Housing Development Agency: Jan 2010 – Feb 2013

Project Coordinator

To provide administrative support to the Office of the General Manager and other Senior Managers.

Main Duties: Schedule meetings as required by the GM and relevant Senior Managers; Prepare information for meetings and provide to relevant people; Confirm attendance of invited people at meetings;

Book venues for meetings; Prepare necessary equipment and catering arrangements for the meetings; Periodic operational committee meetings scheduled; Year planner distributed to all relevant parties; Source designated management reports for inclusion in the committee packs;

Prepare committees packs for distribution; Take minutes or complete action lists at identified meetings; Distribute minutes /action lists to relevant parties; Plan, co-ordinate and implement arrangements for the identified staff and business functions; Source appropriate service providers; Ensure that logistical arrangements for the functions are made;

Internal staff relationships and communication facilitated; Arrange relevant gifts for staff and stakeholders as required. Make necessary corporate travel arrangements including: ie. Scheduling flights; Booking accommodation; Organising per diem payments; Booking other travel arrangements; Allocate work to staff and define performance standards;

Provide feedback to staff on performance; provide staff with appropriate HR policies and procedures as required; Type documents as required; File and record documentation; Develop presentations; Source and acquire relevant resource materials; Respond to correspondence received; Arrange catering for in-house meetings.

National Department of Human Settlements: August 2005 - December 2009

Office Manager in the office of Chief of Operations

Provide administrative, secretarial, office Organisational and logistical support to the Office of the Chief of Operations.

Main Duties: Maintain and establish efficient administrative systems for co-ordinating work including all information interfaces; Handle the budget by monitoring and comparing the expenditure planned in the budget;

submitting monthly reports and extracting statistics for management information; Conducting follow-ups of work for the office of the Chief of Operations; The preparation of presentations and in specific cases report compilation for the Chief of Operations and the processing of memorandums and submissions; Handle Parliamentary Questions; Follow-up on Ministers Speeches from Chief Directors, Liaise with the Ministers office; Receive Inputs from Branch Senior Executive Managers and consolidate in preparations for Departmental strategic meetings

e.g. Strategic Planning and Operational plans (STRATPLAN),

Departmental Executive Management Team (EMT), Ministers MINTOP, Minister & Top Management Meeting and Ministers IMBIZO’s;

Compile Branch weekly Activities report, Consolidate reports,

Handle Ministerial, Director-General and Deputy Directors Submissions,

Read and Scrutinize incoming documents and brief the COO;

Organize Branch workshops, Respond to most complicated telephone enquiries both internal and external calls, Type letters, submissions and memos; Arrange and serve refreshments when needed, Liaise with provincial government offices and municipalities across the board.

Chevron South Africa: Dec 2004 — August 2005

Customer Service Consultant

Dealing with customer queries regarding Caltex Service Stations,

Dealing with queries regarding consumers, banking of cheques,

Providing Product knowledge and information, all administration work in regards to Customer queries.

Smit Marine South Africa - Sea Transport Company : July 2004 —Nov 2004

Departmental Secretary

Accepting C.V’s & job application forms from the offshore job seekers, Responsible for the permits for access to the harbour for offshore and shore staff, Making face cards and file covers for the new offshore employees, coordinating courier services incoming and outgoing, responsible of posting sea staff pay slips, type leave letters & sea time letters for the sea staff, Diary management for the shipmen’s conference room, Manning the switchboard, Manage the SMIT vessels, Management service reception efficient, professional and neat.

Community Business Skills Foundation: (NGO) - January 2003 – March 2004

Project Administrator

Answering telephone, manage reception area and my duties were multi-tasking in the daily business operation e.g. assisting the Managing Director with organisation’s correspondence, Typing business funding proposals and introductory letters etc. interact with the funder’s on behalf of the Managing Director, Liaison with Managing Director and Project Manager on information from the project donors, Petty cash administration and General office administration.

Servcon Housing Solutions:Public Entity : May 1997- October 2002

Admin Assistant

Manage reception area: efficiently, professionally and neatly. Manning telephone: Promptly, accurate message taking. Type letters. Promptly and accurately. Interview Customers. Update notepad and PIP data in the Unix System. Print reports periodically. Managing filing system, Maintain stationery. Batch contracts and return them to the bank, complete attendances registers and submit them to Head Office, Manage Revenue stamp float. Handle Petty Cash.

References:

Mr Russel Mamabolo

Department of Public Service and Administration

Director: GEHS Stakeholder Manager

082-***-**** (cell)

Mr Joseph Leshabane

DDG – Dept of Human Settlements

adjbee@r.postjobfree.com

083-***-**** (cell)

(012-***-**** (cell)

Ms Nomfundo Gobodo

Chief Land Claims Commissioner – Rural Development & Land Reform