Executive Assistant Sales

Ashley Henry

**** ******* **.#***

Plano, TX ****3

Phone: 254-***-****

Email: ******.*********@*****.***

Driven and resourceful administrative professional seeking a position to become part of a company team. Determined to provide a positive experience for clients by providing an excellent service experience through demonstrating core values.

Blackwell Healthcare Staffing, LLC

Executive Assistant/Billing Specialist

June 2018- Present

- Finance and budget support: Create, submit, and process invoices for services rendered. Oversee the payment process and assist clients with processing payments. Oversee submission to completion process. Generate, track and provide detailed sales reports and collection reports.

- Administrative support: submit staffing orders, intake candidate submissions. Scheduling healthcare provider and executive leadership schedules, team meetings, agendas, project management and execute action items.

- Business travel arrangement: ensure successful conference and meeting coordination through proactively troubleshooting and addressing travel conflicts. Additionally create itineraries, manage and submit expense reports.

Barings Multifamily Capital, LLC

Executive Assistant

February 2015- March 2016

Support the Senior Vice President of Finance & Accounting & Executive Vice President of Servicing Support all of Loan Administration, Asset Management & Finance & Accounting Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel Scan and Upload loan draw packages to send for processing and funding Upload Complete Loan Draw packages to Sharepoint and Intralinks Prepare and scan journal entries for accounting Prepares expense reports & payment request forms for cell phone and travel reimbursement for Investor Reporting, Asset Management, IT, Loan Administration & Loan Surveillance Clerical duties (copying, scanning, FedEx, mail, etc.) for all of Servicing and Finance & Accounting Create and submit payment requests for invoices for all of servicing department Create PO’s and obtain quotes for IT, follow up on orders of equipment and services and process payment requests accordingly Processes IT contractors payroll Update calendar with PTO and work from home days for Servicing department Process invoices for Loan Surveillance Assist in generating and mailing letters to borrowers and legal entities Assist in mailing out tax checks, lien releases & reserves Update check log as checks are received for loan administration Request new bank accounts be open, obtain signatures, mail GSE forms, and scan final forms to drive and correspond with bank personnel as needed for updates and changesFile and organize all bank account forms on the shared drive Process expense reports and payment requests for all incoming invoices Keep record of all expenses and bill to borrower’s as necessary Order office supplies, schedule service as needed

Servicing Transaction Coordinator/Asset Management Support

March 2016 – June 2018

- Asset management support: Daily procedural tasks including site inspections, property preservation tasks. Set up new files, order titles, BPOs, appraisals, etc.

Assist the Asset Managers with portfolios especially the properties in the pipeline and/or have an upcoming transaction such as transfer or assumption. Timely follow up with clients, brokers, and vendors.

- Finance and budget support: Track, review, and approve submitted invoices and supporting documents to accounting departments. Track HOA payments and provided assistance to resolve lien issues. Send status request emails to agents, eviction attorneys, foreclosure attorneys, vendors, etc. Oversee completion to close of escrow.

- Transaction coordination: Interface with interdepartmental peers, staff, and management. Sustain accurate file documentation while utilizing internal tracking systems. Participate in interdepartmental cross training. Understand and support the company’s goals and objectives. Performs all functions according to the established policies, procedures, regulations and accreditation requirements, as well as applicable professional standards.

RYAN, LLC

Worldwide Tax Firm

Administrative Assistant

August. 2013 - Nov. 2014

Administrative duties: Answered the switch board 80+ offices. Diligently focused on customer and client service. Sent and received faxes for all locations and employees. Greet visitors and vendors and perform all other front desk duties. Schedule conferences and maintain calendar for meetings and conferences. Team Leader over the training and hiring of new receptionists. Send new hire emails with detailed instructions on the use of the Avaya phone system and Rightfax system. Activate long distance codes & CCH accounts for new hires. Maintain and organize files for departures and new hires. Update cheat sheet on team drive. Created and updated training manuals accordingly.

ED LAUGHLIN LAW OFFICE, Waco, TX

Bankruptcy and Social Security

Administrative Assistant

September 2012 –July 2013

-Administrative duties: Managed and maintained all client information and also accounts receivables. Prepared all court-related documentation such as: medical records, Bankruptcy files, Divorce & Criminal cases. Managed all in-coming and outgoing calls, data entry as well as building and maintaining positive relationships with all clientele and provided support.

Sleep Central Mattress, LLC

Furniture Retail

Managing Partner/Owner

September 2008-August 2012

- Staff responsibilities: Interview and hire staff, employee schedule management, create and execute sales training, oversee processes and back office staff. Track, create, and distribute sales and activity reports, and other performance data to measure productivity and goal achievement.

- Finance and budget support: Determine areas needing cost reduction and program improvement. Direct and coordinate financial budget activities to fund operations, maximize investments, and increase efficiency. Plan and direct activities, such as sales promotions. Direct and coordinate the activities concerned with the production, pricing, sales, and distribution of products. Develop and implement product-marketing strategies, including advertising campaigns and sales promotions.

EDUCATION:

American Airlines Travel Academy

Tarrant County College – Associates Degree

ADVANCED SKILLS:

Quickbooks Pro Advisor

Texas Notary Public Member

Advanced Proficiency with MS Office Suite (Word, Excel and PowerPoint)

WACO OUTREACH FOUNDATION - Board of Directors - 2007-2013

PACE - American Society of Administrative Professionals - March 2014 - Present

Tourism Business Development – Sabre Systems Certified

References available upon request

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