Document Control Office

CV Mobasir Ekwal Khan -009**-*********, ****-993-***-****, *********.****@*****.***, Jan 2021

MOBASIR EKWAL KHAN

Document Control Specialist

Skype id #Mobasshir.khan1

Email # *********.****@*****.***

Iqama # Transferrable

Mob # +966-*********

Profile Key experience Profession

Mobasir ekwal khan has more than

10+ Years’ of significant, progressive

experience as a Document Controller

& administration in Saudi Arabia and

in India. Worked in different

prestigious Companies with the tasks

and responsibilities to establish and

maintain an effective filling, archiving

system for paper documents and

electronic documents and files in

accordance with the company and

archiving procedure. Possessing

extensive knowledge of electronic

data management system ( PCM),

supplier document control,

electronic filing system and also

include a technical library (Inc, codes

and standards and legislation, etc)

He possesses proven ability to

organize, prioritize and multi-tasks.

Able to work accurately, working

under pressurized conditions to tight

time frames. Adapt well to challenge,

resourceful and flexible.

Document Control, Administration

and secretary

Numbering and identification of

documents

Quality & compliance checks on

documents

Filing and organising of document

(both electronic/ hardcopies)

Control over documentation

modification, distribution, issuance

(as per procedure during its whole

lifecycle)

Maintenance of a list ( Register,

Summary log- Excel ) of all

applicable documents incoming

and outgoing

Assisting departments with queries

on documentation requirement and

submission

Complete exposure in a computer

working environment

Commercial Letter Writing and

Drafting of Business Reports by

using Word & Excel.

Document Controller/Secretary/

Admin.

Nationality / Languages

Indian/ English, Arabic, Urdu,

Qualifications

Gradauation from Magadh

University(Bodh Gaya)-B.sc (Hons)

Professional associations

Primavera contract management

(PCM)

Project Management, Ms Office

( Excel, word, PowerPoint, Outlook

etc)

Operating system windows: Window

10, Window 7.

Experience with GESBAU 2ACE ITALCONSULT (JV) - KSA (May 2016 – 14-Jan 2021) Document Controller Specialist – KAP5- Site Office (MOI-General Administration of Project and Facilities Affair- Riyadh- KSA

• Document Management System-Primavera Contract Management (PCM,EDMS,DMS)

• Coordinate and manage all activities related to the Document Control procedure, including technical Documents, drawings, and commercial correspondence.

• Input document data into the standard registers ensuring that the information is accurate and up to date.

• Generate the various document control reports as required.

• Makes sure that controlled copies of latest approved technical documents and drawings ( Design Drawings, Shop drawings, RFI, Document submittals, Material submittals, letters correspondence, Pre-qualifications etc ) are given to the appropriate staff, subcontractors and suppliers as applicable.

• Maintain updated records of all approved documents and drawings and their distribution clearly

• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

• Maintain the files and control logs as required by the project Experience with Arabtec - KSA (May 2012 – Oct 2015) Document Controller – (Housing Project MOD Soldier villa & Officer Villas- KSA

• Document Management System-Primavera Contract Management (PCM)

• Assist in the preparation of all outgoing correspondence including but not limited to letters, internal memos, reports, submittals.

• Responsible for work assignments & supervision of Doc control by PCM

• Scan, image, index, and organize documents project wise.

• Follow process and principles of company's document lifecycle procedures.

• Archive, control, and retrieve records as and when needed.

• Keep records of project details, minutes of meeting, technical specifications, drawings, WIR, MIR, NWN, IFC, DS, DT, SI, NCR, etc.

• Classify, sort, and categorize documents in alpha-numerical order.

• Control issuance of documents and seek proper approval for the same from senior authorities.

• Review completeness, accuracy, and authenticity of documents.

• Perform quality check on documents by following document control processes.

• Performed responsibilities of file migration and assisted in auditing.

• Trained junior employees in maintaining, retaining, and retrieving documents.

• Performed destruction and disaster recovery as demanded by the situation and management.

• Maintain and update all project logs and provide the required information for preparation of reports.

• Liaise with site supervision staff and collate data to assist in the preparation of all reports.

• Assist in the follow up of all submittals outstanding with the site supervision team and issue necessary reminders on overdue submittals.

• Assist in the follow up of all correspondence outstanding with the site supervision team and issue necessary reminders on status.

• Label all files according to the filing system.

• Maintain backup soft copies of the project documentation on daily/weekly/monthly basis.

• Maintain and update the project site notice board with pinups, certificates, policy statements distributed to the project site offices.

CV Mobasir Ekwal Khan -009**-*********, 0091-993-***-****, *********.****@*****.***, Jan 2021 Experience with HVAC Co. - India (December 2008 – March 2012) Document Controller and Project site office administration – Delhi India

• Provides expert advice to Client representative, line management, subordinate staff on Technical Document Control activities.

• Handling multiple telephone lines in timely manner and direct the calls to the concerned person / extension.

• Maintain and records all important project documents into Electronic

• Extensive control on all incoming/outgoing project documents, drawings, correspondence, fax, memos, etc.

• Maintain accurate file structure for all project documentation in compliance with the file index.

• Supervise Document Control Team in the site day-to-day running of Document Control activities. CV Mobasir Ekwal Khan -009**-*********, 0091-993-***-****, *********.****@*****.***, Oct 2021

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