Executive Administrative Assistant

LINDA TAGLIARINI

**** **** ******

BROOKLYN, NEW YORK 11204

(HOME) 718-***-****

(CELL) 718-***-****

(E-MAIL) adjaa5@r.postjobfree.com

PROFESSIONAL SUMMARY

Hardworking and focused Executive Administrative Assistant offering excellent communication, planning and prioritization skills demonstrated through 34 years of performance. Skilled at multi-tasking and strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. I am motivated to learn, grow and excel in whatever is set before me SKILLS

Filing and data archiving Lotus Notes

MS Office Mail Handling

Expense Reports Schedule Management

Organization

WORK HISTORY

Executive Administrative Assistant 10/2000 to 04/2020 – Legal Department RELIANCE INSURANCE (In Liquidation) - New York, NY

• Prepared documents (typed, edited and formatted) as required for staff consisting of EVP, General Counsel and Staff Attorneys

• Scheduled meetings and conference calls and resolved scheduling conflicts as they occurred

• Maintained calendar for executives, of day-to-day and long-range meetings, reminders and appointments

• Maintained office and kitchen supplies inventory by checking stock and ordering new supplies as needed and keeping supplies organized

• Produced accurate office files, updated spreadsheets and prepared budgets to support executives and boost team efficiency

• Audited legal invoices for accuracy and contacted outside law firms if inaccuracies were found; Processed invoices and expenses using Excel and LMS (Legal Management System) to facilitate on-time payment

• Worked alongside attorney, responding to subpoena requests and requests for records received via e-mail and fax; prepared legal paperwork for filing with PA Court, researched cases using Westlaw and Pacer

• Received, sorted and distributed incoming mail; prepared, weighed and stamped all outing mail; also packaged any items for overnight delivery using UPS and or Fed Ex and monitored their tracking

• Created detailed expense reports for submission for approval and payment to attorneys

• Arranged office equipment repair and maintenance with vendors; contact person for any building related issues as well as computer related problems

• Coordinated domestic travel arrangements, including booking airfare, hotel and ground transportation

• Produced spreadsheet, organized and prepared legal files for archiving; as needed retrieved files from archives company (Iron Mountain), responsible for 100’s of files

• Responsible for keeping attendance time records for department of 10, sorted payroll checks and distributed them to all departments

Administrative Assistant - 02/1996 to 10/2000 – Legal Department RELIANCE INSURANCE (In Liquidation) formerly RELIANCE NATIONAL - New York, NY

• Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors

• Provided backup assistance for executive receptionist

• Established litigation and legal files and filing system for group of 15 attorneys

• Promoted team productivity by keeping supplies organized and well-stocked

• Scheduled office meetings and client appointments for team of 15 attorneys

• Coordinated domestic travel arrangements, including booking airfare, hotel and ground transportation

• Organized staff meetings and maintained conference log book Secretary - 01/1994 to 02/1996 – Healthcare Claims Department RELIANCE INSURANCE (In Liquidation) formerly RELIANCE NATIONAL - New York, NY

• Provided clerical and administrative support to AVP and staff of three by copying, faxing and filing documents

• Established claim, subject and account folders for new healthcare claim matters

• Prepared routine correspondence such as reinsurance notifications, pretrial reports and monthly new loss reports; maintained internal secretarial manual and claims orientation books; setup and maintained account file listing for unit to maintain current and accurate documentation

• Organized files for court proceedings

• Entered new cases into company database

Secretary – 07/1986 to 01/1994 - Merchandising Department KINNEY SHOE CORPORATION/FOOT LOCKER DIVISION

• Handle all secretarial responsibilities for VP, Three Assistants and 61 Merchandise Managers

• Typing, shorthand, filing, phone coverage

• Type letters, monthly reports, charts and studies

• Handle all aspects of warehousing and merchandising

• Updating personnel data

• Setting up special events; seminars, market travel

• Filing for all personnel

• Ability to use systems - mainframe terminal

• Assist in the transfer of merchandise from a number of various stores to our outlet chain of stores

• Train data entry clerk to assist me with my duties EDUCATION

FD Roosevelt High School – Brooklyn, NY ӏ High School Diploma

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