Manager Project
Resume:
SHANIS REYNOLDS
Lake Jackson, Texas 77566
Email: adj8xs@r.postjobfree.com
EDUCATION
BSBM Business Management
Microsoft Outlook – Level I & II
Microsoft Word 2007 – Level III
High-Rise Evacuation Certification
CPR Certification
First Aid Certification
Blood Born Pathogen Certification
AED Certification
Power Point Level II
Expediting Management Assoc. Inc, Level I
CTM Toastmaster
SAP
CAREER SUMMARY
More than 25+ years of experience in the Engineering field, as Expeditor, Quality Control Inspector, Administration, Expediting, and shipping/Receiving Inspection
EXPERIENCE
G-Tech – Expeditor / Receiver / Turnaround coordinator / Materials Movement 4/21/15 - present
IMM Materials Management Coordinator to which included but not limited to training of all site personnel to the new best practices of work processes and new programs being implemented into the “DOW” system. Assisted in closing of PO’s and alignment for payment and receipts with site delivery and accounts payable. Was included and involved in the discovery and research for new “Best Practices” for the Dow Company. One of my main job responsibilities was to track and trace material and equipment from PO to site receiving. Poly 5 and Poly 6, Material receiving/expediting in SAP system and trouble-shooting any invoice issues for GR/IR match. Coordinating the personnel requirements and their schedules for the Poly 5 & 6 Warehouse temporary storage and marshalling the movement to it permanent location at MRO. Coordination of the code requesters and the work load requirements in order to get material moved into MRO. Assisted in getting quotes in a timely manner for the material coordinator, as well as insuring quotes, PO’s and all data for the equipment skids were located in the appropriate files. Researching and checking all codes turned in material to make sure the code and equipment match in description through the diamond systems and SAP. Help on the close out of PO’s to make sure all invoices were paid and posted as per the original PO issued and the committed dollar amount. Liaison between the Lead Site Tech’s and the warehouse on locating urgent needs of parts that were just delivered in the interim of having them moved to MRO warehouse. QA/QC of any and all components delivered to check for damage and short deliveries and advised project team and expediter. Material receiving of all daily parts requested and delivered to site. Updating all SPDF’s and master equipment list as needed for the project team and their visibility of location of components. Coordinating of efforts with having the BOM’s completed for the material to be tied to equipment and materials moved to MRO. Assisted the material coordinator in receiving any material or PO’s for misc. services that was used for the Poly 6 project.
Additional involvement: I attended several meetings in order for the steering committee to establish a smart buy tool to use within the Dow companies for future projects and also making sure it was addressing all aspects of tracking material, ordering material and utilizing approved manufacturers and suppliers. This is an ongoing meeting until the decision is to either accept or reject this new “smart buy” materials tool.
Dow Gulfstream project, I am the expeditor liaison for the Gulf Stream Projects, my responsibility includes expediting, reconciling receiving vs the invoices submitted. Trouble shoot data entries in SAP system. I also worked for the CRW project as the procurement material coordinator, ensuring all parts are ordered and categorized, as well as sending out for quotes and getting project management approval for purchasing. Overseeing the receiving of this equipment and entering it into SAP system, as well as working with the MRO group to ensure all is captured for future ordering. On the Gulf Stream projects include the following: for expediting purchase orders and working with engineering as well as the SS and CSR in order to ensure deliveries of equipment makes it to the job site in a timely and on the agreed date to the job site. Attending weekly expediting meeting to assess and keep abreast to any potential problems or delays.
On additional assignments I worked with the C-spend group in negotiating and obtaining additional ways of saving money for equipment used on a regular basis for our company.
SBM Atlantia, Inc., 9/17/2005–4/21/2014
Procurement Expeditor
Duties included, expediting documentation and progress reports from suppliers as well as assisting the buyers on all other emails or phone calls that was needed to make sure the suppliers make their deadline date of delivery per the project schedule
Shell Stones project- expediting the major equipment and working with buyers and package managers as well as the engineers in ensuring that documentation is reviewed and approved and moves through the document review system in a timely manner. Expediting internally and externally with suppliers and engineering on all aspects of long lead and short delivery of equipment. Attend PIM and kick-off meeting as needed to capture any comments or potential delays for the equipment. Making daily updates in the MSR and weekly reports to keep project manager abreast to the where-a-bouts of equipment in the fabrication schedule and documentation within either the ECDR system for internal review or with the supplier and their re-submittals. Coordinating between SBM offices and site personnel on the delivery of the equipment to ensure the (RFS) Release for shipments were complete. Issue RFS for all other orders and working with the Logistics dept. personnel in providing them with the pertinent information and documentation needed for shipments. Back-up for the expeditor if they were out of the office, and attend weekly meetings with prepared reports of status of purchase orders and shipments. Upload Purchase Order acknowledgments once revisions were made to the original PO, when project is without administration help.
Bealea Azul Project- Expediting main equipment for the project, this to include documentation and coordinating with logistics for shipping, additional responsibilities were to expedite and maintain the spare parts order for the project along with expediting progress and maintaining this information for reporting in the Nadia data base. Coordinating between SBM offices and site personnel on the delivery of the equipment to ensure the (RFS) Release for shipments were complete. Issue RFS for all other orders and working with the Logistics dept. personnel in providing them with the pertinent information and documentation needed for shipments. Back-up for the expeditor if they were out of the office, and attend weekly meetings with prepared reports of status of purchase orders and shipments. Upload Purchase Order acknowledgments once revisions were made to the original PO, when project is without administration help.
OSX-2- Jr. Expeditor- expedite outstanding documentation for the purchase orders that have been issued, back-up for the Expeditor in reporting in weekly meetings when they are out. Assist the expeditor for any expediting needs as requested. Making phone calls and sending emails to expedite and received update progress reports from suppliers as well as any outstanding documentation. Expedite project team members when document approval is being held up in the work flow.
Project Administration
OSX-2- Assist the PPM in preparing for weekly meetings, to book conference rooms and set up computer and programs for the meeting agenda, log and upload P.O. acknowledgments. And update weekly MOM’s to reflect acknowledgments that were received.
TDS Projects – Lone Star- Norbe and Delba III- Duties included on all, issuing of the Purchase order once the PR was complete as well as follow-up for retrieving the signed acknowledgments, set up and maintain all project files both electronic and physical. Assist PPM in preparing project related memos and letters, as well as change orders. Maintaining the Change Order Log and insuring revision to PO’s were issued and/or assigned for issuance by buyers.
Project Administrator responsibilities include on the Belanak Project, project filing, correspondence that are not deliverables, capturing meeting minutes, compiling weekly and monthly reports. Maintaining project correspondence files, coordinating meetings and catering. Formatting all project specifications and reports. Logging all incoming non-deliverable transmittals, letters and faxes. Maintaining outlook email transmittals, Maintain project manager calendar in outlook, setting meeting request and submitting request to team members, preparing power-point presentations, and compiling data books for HAZID/HAZOP and Design reviews for PRA-1 Project, responsibilities include, creating project templates and creating project contact list, formatting project procedures and specifications. Creating meeting request, and submitting request to the appropriate attendees. Preparing ppt presentation for kick-off meetings.
FRADE Project – Duties- Beginning the set of files both electric and hard copy, issuing and preparing meeting minutes, send out meeting request and setting up any project related activities requested by project manager. Over-seeing the asst admin’s and interns that were brought on and utilized at the beginning of Project.
Mentoring any new hires for the role of project administration as needed and attending any additional training as needed to be better utilized for the project’s needs.
CDI Engineering
7/2005 to 9/15/2005
Project Secretary for Delisle Project
Responsibilities included, meeting minutes and weekly reports, travel arrangements, new hire packages and introductions, supply orders, Live capture for multiple departments. Coordination of meetings and catering arrangements. Project files, notary for release of liens on all projects. Formatting of reports to clients and coordinating efforts between discipline managers for the Delisle Project.
Alliance Engineering
9/2001 to- 7/2005
Department Secretary for Vice President of Engineering/ Project Secretary
In the role of Department Secretary I compiled date for the weekly reports from all disciplines and prepared the report to be presented by the Vice president to the President at his weekly meetings.
I also interact with the Discipline Mgrs. In working with agencies in hiring new engineers for projects. I met with the suppliers and coordinated meetings for the engineering Lunch and Learns, handle travel arrangements and attending all engineering meetings and prepared the meeting weekly meeting minutes.
As project secretary, I would attend meetings and prepared meeting minutes, interacted with clients of those projects coordinated meetings in house and offsite, made travel arrangements,
Gathered and check time sheets for accurate charge codes and submitted for client approval. I also reviewed invoicing prior to mail out to clients for payment.
In the last 3 years Alliance has contracted me out to Daewoo Engineering and Chevrontexaco for the Benguela Belize project in the roll of technical writing and administrative support. For Daewoo, I gather the data from subcontractors and prepared the weekly and monthly reports. I also attended all meetings and prepared meeting minutes as well as the action item list. I also would conduct the follow-up in seeing that action items were addressed and responses sent. For Chevrontexaco- Benguela Belize Project I prepare the weekly, monthly & concessionaire reports. I also prepared data and assisted in getting the website set up and continue the uploading of information for this project website. I arrange catering, set up meetings, teleconferences, international travel arrangements, and work with engineers and project staff in obtain the necessary visas that are needed on the project. I am also the point contact and coordinator for formatting and preparing training manuals, presentations and work instructions for the offshore operations.
Fugro South, Inc, Houston, Texas.
2/1999 to 9/2001
Administrative Asst. Engineering – Industrial Group
I perform many duties as Admin. Asst., I was the support for 17 engineers, two Project Managers and the Vice President; my work included the following in this position: I was editing reports for engineers and Vice President, reproduction of reports as well as proposals, coordinating proposal information, preparing invoices and putting together backup material that was needed, scheduling flight and hotel accommodations for engineers travel. Arrangements for car rental, OIC chargeable time for company trucks, Aegis records for AR’s, follow-up call for AR’s, safety coordinator for Industrial group, scheduling safety training outside the company, interaction with all client and vendors needed for our projects. Typing of proposal for the Vice President as well as any correspondence he would have with clients, filing of up keep of the blanket contracts, filing of project folders and reports for in house records, correspondence with insurance companies for coverage each specific project contract. Purchase order close out documents (completing them and research the follow up), faxing of in house documents to clients and vendors, all mail outs and international shipping, scheduling and coordinating meetings, and order refreshments for the
Meeting’s as needed. I was certified in High-rise fire evacuation and assigned as the Fire Warden for our office.
Mark Goldie and Associates, Houston, Texas
11/1998 to 1/31/1999
Admin. Asst./ Document Control (temp)
Administrative Asst. support for the President and Vice President of the company. Responsibilities include: Answering multi-lines for all incoming calls as well as coordinating appointments with prospect and established clients, distributing incoming faxes, preparing individual quotes on an access data base, maintaining client files as well as the commission files and business expense files. Coordinating schedules for new enrollments and lunches, updating data bases on quote tracks. All correspondence to be mailed out, incoming mail sorting and distributing, preparing bank deposits, much additional administrative support services. My responsibilities were to maintain the document control with-in that office.
GULF INTERSTATE ENGINEERING, Houston, Texas
5/8/1997 to 10/1998
Secretary for Manager of Engineering
Administrative Asst. support for approximately 10 engineers. Responsibilities include: PowerPoint presentations, typing and corresponding with the state registrations boards, for the purpose of getting the engineers registered in state that are needed per jobs pending. I also do all correspondence for the manager of engineering to and from his many organizations that he affiliated with such as ASCE, AISC, ASME etc. I am in a highly confidential position as far as hiring and layoffs along with new development that may happen in the departments. One of my other duties is to work with the project managers to put together the manpower report biweekly reports. I am responsible for the gathering of information and data input as well as working with the department heads to reissued or redistribute hours per the projects needs. Duties entail all distribution and copying up incoming e-mails and faxes that are needed by the design engineers as well as the project manager. Responsible for the project files as well as the project job books that are to be submitted to the clients. Heavy client contact as well as responsible for setting up spread sheets for action items from previous meetings (weekly & monthly). I am responsible for any in house project auditing that the project manager may request for that project. Any follow up that may be needed to keep the projects files up to ISO 9000 & G.I.E.’s project procedures. Also typing of specs, tender docs. And investment feasibility studies.
I am the coordinator for all formatting the above documents for the Baltic Project, as well as the person they consult with when there is an ISO question on either the
TAP, or Baltic project. In some instances my immediate dept. manager about the ISO procedures consults me on my knowledge as well.
INDUSTRIAL CONTROL SERVICES, Houston, Texas
11/94 to 5/8/97
Document control, Data entry QA
Duties entail in-line and final inspection, shipping and receiving inspection. Annual in-house auditing, control of all Quality records and data entry for quality assurance and traceability. Heavy client contact via fax / telephone regarding shipping requirements and follow-up. Inspection of panels and software in addition to being charged with verifying that the proper paperwork that was completed as each unit is prepared for shipment. Also responsible for follow-up to insure that all job books are completed and sign off. Also responsible for accurate record keeping, keeper of the control stamp records and issue these stamps to Test, Manufacturing and Quality Assurance personnel. Assisted Quality Manager on company’s certification of ISO 9001, and all follow-up auditing.
INTERMEDICS INC., Angleton, Texas
3\89 to 10\94
Quality Control Inspector
In-line inspection, receiving inspection, wafer dicing, inspection of the Hybrid for pacemakers at all stages. Also pick-n-place operation, epoxy soldering, screen print, rework. Other duties involved working with engineers on new product development.
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