Office Assistant Document Control
Resume:
LORIE MAY R. UMADHAY
linkedin.com/in/lorie-may-umadhay-027a6055
Email Adrdress: ***********@*****.***
Professional Summary
Motivated Secretary Cum Document Controller of 9 buildings who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increases responsibility and authority. Skills
Proficient in MS Office Suite, Excel
Team Management & Strong Interpersonal Skills
ProjectWise document management system
Iso-tracking & all certificates expiration
Client relations specialist
Multi -unit operations Management
Vendor Sourcing & Reviewing Technical Submittals
Quality assurance and control
Work Experience
Site Secretary Cum Document Controller
October 28, 2018 – Current
Capriole Construction Co. LLC
Client: ADCE
Project: Construction, Completion and Maintenance of Commercial of 4 Buildings for Plot No. RBW4-2570C21, RBW7- 2740C27, 2739C28, 2738C31, Al Raha Beach Abu Dhabi, UAE Project: Commercial Development for Mr. Saeed Mohammed Khalaf al Remeithi, Sector E-40, Plot C50 File No.2822 at Abu Dhabi UAE.
Client: Private Villa
Project: Construction, Completion and Maintenance of 4 Villas, Sector W18_3, Plot 73, 75, 77 & 72_74_76 at Al Bateen Abu Dhabi, UAE
Received, issued, log, update and keeping of all the projects related documentations, I, e Drawings, Specification.
Provide daily admin roles as well as project division secretarial roles to the project team and department for proceeding efficiently.
Consolidate all progress reports from projects site and submitted to each department head for weekly progress report and monthly report.
Responsible for managing emails, queries and distributing to the concerned personnel to their information.
Perform document control duties, which include: registering all the incoming and outgoing correspondence, transmitting drawings and documents and other related documentations from projects site.
Provide admin support in the acknowledgement of correspondence and transmittals.
Maintain, update & control all the register (Shop Drawings, Material Submittals, Method statements, RFI, etc.)
Manage the document control process for both electronic and paper formats across the projects.
Routing of all latest approved documents and shop drawings to the engineers, sub-contractors.
Organize and maintain filling system of all the technical submittals, shop drawings, and other related documents of project site.
Ensure full compliance to the clients Document control and Document numbering location.
Support the project team in administrative support activities to maximize efficiency and response to client requirements.
Scanning, uploading and retrieving documents, approvals and revisions, document library and archives.
Preparation of construction document submittals, (Structural, Mechanical, Electrical, Monthly Report and submit to the consultant.
Set up and maintain email files to enable structured organization of all electronic communication.
Document financial transactions by entering account information.
Analyze Quantity given by quantity Engr; preparing tax invoice and other support Documents.
Maintain accounting controls by preparing and recommending policies and procedures.
Reconcile Tax invoice discrepancies by collecting and analyzing payment information.
Prepare Subcontractors payments certificates and maintain in records.
Thorough knowledge of basic accounting procedures and principles.
Contribute to a strong client relationship through positive interactions with client personnel.
Communicate with Manager and/or Director on work status and client issues that arise.
Aptitude for numbers and quantitative skills & Awareness of business trends. Receptionist
June-2015 To Sept-2018
TABLEZ-The Food Company, Abu Dhabi, UAE
Greetings customers.
Always assist the customers of their needs.
Collect payment from customers
Issue receipts, refunds, credit, or change due customers.
Count the money before giving change to the customers.
Make guest feel welcome, manage booking reservation and maintain security by following procedure monitoring log book.
Answering incoming calls or repairing inquiries.
Deal with queries from the public and customers.
Ensure knowledge of staff movements in & out of organization
Supervised sales targets, sales patterns in the market, market & industry analysis, generated & increased sales, dealers
& distribution network, selection & motivation of dealers, relationship management, key accounts and so on
Ensured ROI of distributors with their inventory and debtors’ control and at the same time operating within the assigned liability
Ensured overall profitability of the region
General administrative and clerical support
Office Assistant
March-2013 To March 2015
Pascal Contracting Company as Office Assistant
Provides assistance to all the client in the highest standard at all times
Perform routine checking duties to ensure accuracy of recorded data
Provide administrative support to the management and other head staff.
Answering phone calls and emails and direct forward to appropriate staff.
Receiving faxes, photocopying, printing, binding documents.
Filing documents (soft copy & hard copy), organizing Incoming & outgoing letters from clients & others, send and receive email of faxes.
Monitoring staff passport renewal & health insurance.
Organizing and maintaining paper and electronic files
Ordering and maintaining stationery and office equipment’s.
Handling petty cash.
Doing administrative support.
Education
Information Technology - Green Valley College Foundation, Inc Koronadal South Cotabato Philippines
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