GUISELLA DE SOUZA

***Sherwood Forest Place Cary, NC 27519

908-***-**** adj368@r.postjobfree.com

WORK EXPERIENCE

Guisella & Nico Consulting LLC.

Owner

– A-la -carte Personal and Business Administrative support 11/2018 - current

Provide my clients with any personal and business administrative support in all capacities.

Accounts payable for all home and business accounts.

Hiring vendors for various business and home project.

Direct contact for all contractors and any home improvement and design upgrades to home and business.

Maintaining home office and all personal records up to date.

Dependable and the go-to person for my clients while keeping their privacy and needs as my number one priority.

Vector Group Ltd.

Executive Assistant 01/2014 – 11/2018

Miami, FL

Provided administrative support to the CEO of Vector Group as well as covered support for the General Counsel, Chief Financial Officer, and Senior Vice President.

Assisted in processing semi-monthly corporate payroll as well as monthly pension payroll.

Performed all quarterly workers compensations audits in excel.

Prepared new employee and existing employee benefits packages.

Assisted accounts payable in verifying and approving incoming invoices and corporate card expenses while maintaining the office monetary fund.

Renewed all business licenses and ensured the business remained compliant.

Assisted the Director of Office Services in various tasks such as, but not limited to, insurance maintenance and billing, office event coordination, office maintenance, and contract approvals.

Administrative Assistant 08/2011 –12/2013

New York, NY

Assisted VP of one of our subsidiary companies with managing calendar and travel arrangements.

Controlled purchases of office and pantry supplies and maintained backup of all office expenditures.

Maintained detailed inventories for all IT equipment, stored documents, and valuable art pieces.

Coordinated server media storage backup.

Receptionist 08/2010 –08/2011

New York, NY

Provided front desk representation and catered to all guests.

Managed high-volume telephone switchboard and all outside and interoffice correspondence.

Ordered lunch for all staff daily.

Did Setup and breakdown of A/V, presentation materials, and catering for all office meetings

Edison Properties

Receptionist/Graphic Design 03/2009 –08/2012

New York, NY

Provided hospitality and admin services to numerous in-house and walk in clients such as: ordering and setting up for catering events and presentations.

Answered high volume EVO technologies switchboard and updated system regularly.

Designed and created all aspects of the quarterly Executive Suites Newsletter and worked with VP to come up with new topics and marketing ideas.

Chopard USA – New York, NY

Receptionist 02/2008 –01/2009

New York, NY

Greeted guests and VIPs while managing a busy telephone switchboard.

Assisted CEO in various administrative tasks as requested.

Backed up the sales and advertising departments in preparing proposals for advertising campaigns.

Kept expense reports for the Public Relations manager.

Performed basic office duties such as ordering office and pantry supplies, responding to email inquiries, booking and setting up conference room for meetings and events.

SKILLS AND PROGRAMS

Fluent in English and Spanish.

Conversational Italian.

Proficient in Microsoft Office and Adobe Creative Suites.

EDUCATION

Montclair State University Montclair, NJ

BFA in Graphic Design with gallery exhibit thesis. Graduated 2006

Spring 2004 Abroad Program – Northumbria University - New Castle Upon Tyne, England.

Lauren Townsend Scholarship 2001-2006, President’s Award 2001.

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