Manager Office

ELMARIE CHRISTINE VON WIELLIGH

CURRICULUM VITAE

I have accumulated comprehensive knowledge, expertise and experience within the office administration / personal assistant environment over a period of 20 + years. I believe that the challenges associated with the position I am applying for will satisfy my ambition, as I enjoy seeing tasks and projects through to a positive conclusion. In addition to the above I thrive in administrative settings, which should be of significance to any organisation.

CURRICULUM VITAE

NAME : Elmarie Christine von Wielligh

IDENTITY NUMBER : 741***-****-** 2

RESIDENTIAL ADDRESS : 204 Fagan Street

Strand North

Western Cape

7139

TELEPHONE NUMBER : 083-***-****

LANGUAGE ABILITY : Afrikaans, English (write, read, speak)

EDUCATIONAL QUALIFICATIONS

SCHOOL : Verwoerdburg (Centurion) High School

HIGHEST QUALIFICATION : Senior Certificate (with distinction), 1992

SUBJECTS PASSED : Afrikaans Higher Grade

English Higher Grade

Mathematics Standard Grade

Biology Higher Grade

Typing Standard Grade

Accounting Higher Grade

TERTIARY QUALIFICATIONS

INSTITUTION : Centurion College

QUALIFICATION : National Diploma (Secretarial), 1994

SUBJECTS PASSED : Communication, N4 – N6

Office Practice, N4 – N6

Typing, N4 – N6

Computer Practice, N4 – N5

Public Relations, N4 – N5

Management Information Systems, N6

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ACHIEVEMENTS : Finalist in “Transvaal Teachers’ Association Typist of the Year”-competition for 1992

Best Student: Business Studies: N4

Best Student: Business Studies: N5

Best Student: Business Studies: N6

Best Student: Business Studies: Communication: 1994

Best Student: Business Studies: Communication: 1995

Best Student: Business Studies: Public Relations

Best Student: Public Relations

Dux Student: Business Studies

Member of Student Council, 1993

Centurion College

WORKING HISTORY

1. District Administrative Support, Right To Care, Stellenbosch

1 August 2020 – current

Duties:

Keep and type minutes of meetings

Ensure completion and capturing of leave application forms on Sage ESS system

Update asset registers of all Winelands Districts offices on a regular basis

Keep an inventory of stationery and adhere to monthly deadline of ordering stationery

Maintain a chronological filing system (electronic and hard copy) in accordance with Departmental filing and archiving standard operating procedures

Assist with compiling and packing of programme descriptions, induction and orientation, stationery

Finishing of all documents to a professional standard

Maintain and administer information system for Department of Health projects

Capture all monthly data collected

Verification of all data

Maintain filing system for statistics

Create graphs for management meetings

Ensure that monthly statistics get submitted to PHC facility managers, sub-district coordinators and provincial administrative support

Ensure that the employee database is updated on a monthly basis

Obtain invoices and statements for submission to Finance Department

Ensure that all employees get a payslip and that it is signed off for claims purposes

Ensure that all timesheets are verified and signed off by supervisors

Loading of travel claims on Sage ESS system

Loading of training records on intranet

3

2. Office Manager, Roodt & Roodt Financial Services CC (Accountants & Tax consultants), Menlo Park, Pretoria

1 December 2000 – November 2018

Reason for termination: Resigned, relocated to Cape Town

Duties:

Processing of salaries and wages (weekly and bi-weekly) of clients on Softline VIP Personnel & Payroll Systems and Pastel Payroll. Total of 900 employees, of which 150 wages

Submit EMP201-returns & payments through SARS eFiling, inform clients of amounts payable

Submit monthly electronic UIF declarations (UI19-reports)

EMP501-reconciliations: issue IRP5 / IT3-certificates (manual and through SARS e@syfile)

Capture VAT201-returns on SARS eFiling, submit returns and payments

Send SMS’s to clients on submission dates for returns to remind them of the payments to be authorised

Statutory registrations: VAT, PAYE / SDL, UIF and Compensation Commissioner (both manual or online, where applicable) and deregistrations

Submit annual WAs8-returns (Compensation Commissioner), first manual submissions and later electronic, print assessments, check and arrange payments, account queries

Complete Statistics South Africa returns applicable to salaries

Scan and dispatch all other Statistics South Africa returns completed by other personnel and handle billing on debtors’ system

Responsible for formation of companies (name reservations and registrations), changes to companies (directors, year-ends, etc), changes to close corporations (CK2) and appointment of accounting officer to close corporations (CK2A), deregistration of close corporations and companies

Submission of annual returns for close corporations and companies to CIPC via SecWare

Liaise with auditors regarding company changes (companies for whom they are the appointed auditors)

Liaise with auditors regarding financial statements for clients

Request account statements for clients from SARS (periods before 2006), other periods request via eFiling

Application for tax clearance certificates via SARS eFiling

Application for IRP3a directives via SARS eFiling

Process petty cash transactions, file receipts and controls float

Process out of pocket expenses required for VAT processing

Serve as contact with clients: receive and send e-mail messages, faxes

Process debtors’ payments on Pastel Accounting, send out debtors’ accounts, follow-up on outstanding accounts

Receive cash payments from clients, issue receipts, process on Pastel Accounting

Process creditors’ purchases on Pastel, creditors’ reconciliation, process payments

Receive clients

Answer telephone (3 lines), take messages, make telephone calls for two partners and forward calls, where necessary

Manage appointments for partners on Microsoft Outlook

Filing

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Order stationery

Liaise with IT consultants regarding computer problems in the office, keep record of action taken

Make daily backup copies of all computer files on the network on external backup device, change server backup daily

Keep record of all computer software

Update internal lists of all monthly clients, close corporations, trusts and companies

Compile recurring batches on Pastel Accounting for import of e.g. provisional tax invoices (debtors)

Address changes to SARS in respect of new clients

Compile and type internal appointment letters in respect of new clients

Communicate with accounting officers of close corporations about take-over when approached by a client

Open files for new tax clients, oversee that all information is completed on TaxWare system

Arrange job interviews with applicants (enterprise is an approved training centre and trains clerks on a three year contract, whereafter new clerks are appointed)

Send regret letters to unsuccessful job applicants

Administration regarding training clerks: type service contracts, dispatch of registration documentation to accounting and SETA bodies, filing of correspondence and assessments in order to pass monitoring visits by the accounting body

Reservations and payment of seminars and workshops, log details and number of hours attended for each partner on two different websites required for their good standing status

Receive credit card statements, attach payment proofs made by credit card, process on Pastel, file

Update statutory manuals when update issues are received (LexisNexis Butterworths)

Perform miscellaneous personal tasks for senior partner, e.g. vehicle licence renewals, posting of mail, liaison with Pensions Department

Arrange general office repairs, when required. Include reporting of faulty telephone or ADSL lines to Telkom

Order occasional flower or other hampers

Communicate with insurer regarding purchasing or replacement of office equipment

Make list of staff refreshments and items for general office hygiene use required (office assistant buys stock)

Arrange recycle paper collection

Prepare front covers and bind management statements for meetings with clients

Arrange printing of letterheads, complimentary slips and business cards

Arrange replacement of filter for office water system

Compile list of documentation handed over to clients when appointing new accounting officers

3. Receptionist, after hours admissions clerk & switchboard operator, Vista Clinic, Centurion

April 1999 – November 2000

Reason for termination: Resigned

Duties:

General reception: provide information about patients to visitors, handle queries about clinic hours, provide directions to the clinic

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Switchboard operator: 9 incoming lines. Had to deal with suicidal patients in need of help, contact psychiatrist on call in emergencies or contact one of the psychiatric wards for assistance

Admission of patients to the clinic: computer admission, complete account forms, communicate with wards about patients not suitable for admission

Compile patient files with information about the clinic for new patients

Typing for the Accounts and Collections Departments

Filing

Responsible for locking of the reception area after end of shift

Assist with capturing of patient information on new accounts program for one of the psychiatrists

Assist with reception duties for one of the psychiatrists: arrange appointments, open new patient files, take files out of patients on the appointment list before consulting for the day starts

Act as Administration Assistant for Public Relations Department: make photocopies, send e-mail messages and faxes

4. Personal Secretary, South African Post Office, General Manager: Purchasing and Materials Management, Silverton, Pretoria

8 August 1994 – October 2000

Reason for termination: Resigned, new job opportunity

Duties:

Answer telephone, take messages, make telephone calls for General Manager and forward calls, where necessary

Arrange appointments and meetings for General Manager

Do typing for General Manager and 7 other staff members in the department

Keep diary for General Manager and remind him of appointments

Receive visitors

Performs miscellaneous tasks for General Manager like addressing, accepting or declining of invitations

Arrange for refreshments at meetings and serve tea / coffee

Make photocopies and order stationery

Keep register of absences of Purchasing Management

Arrange / execute personal tasks for General Manager like posting of accounts

Receive and dispatch fax messages

Receive and dispatch mail items

Ensure general tidiness of office suite

Maintain and update internal filing system (correspondence and fax messages)

Handle reservations of conference halls

Receive and dispatch e-mail messages

All other duties as assigned by General Manager

COURSES ATTENDED

Office Management and Self-assertion, 1995

Professional Image, 1995

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Success Skills for Professional Secretaries, 1996

Communicate with Confidence for Secretaries and Office Administrators, 1997

5. Typist: South African Post Office, Randburg

Reason for termination: Temporary position

Duties:

Typing of address lists

6. Relieve Typist: South African Post Office, Witwatersrand

11 July – 29 July 1994

7. Part-time Typist: LTA Construction, Rooihuiskraal, Pretoria

Duties:

Typing of order forms

INTERESTS

Reading

Cloth painting

Scrapbooking

REFERENCE

1. Randalise Timmie

District Lead at Right to Care

Telephone 076-***-****

2. Mrs Toitnette Steenkamp

Tax Consultant at Roodt & Roodt Financial Services

Telephone 083-***-****

3. Mrs Mornette Vermaak

Accountant at Roodt & Roodt Financial Services

Telephone 074-***-****

Contact this candidate