Resume

Sign in

Administrative Assistant Executive

Location:
Houston, TX
Posted:
December 27, 2020

Contact this candidate

Resume:

LISA HARVEY

***** **** **** ******* ****, suite *10-173

Houston, TX 77044

281-***-**** cell

TECHNICAL SKILLS:

Proficient in Windows applications including spreadsheet, word processing, communication, database, and presentation software also proficient with procurement tracking systems and records management databases.

EDUCATIONAL BACKGROUND:

WESTFIELD HIGH SCHOOL - 1991

16713 Ella Blvd.

Houston, Texas 77090

North Harris Community College

Business Administration – 1991-1992

2700 WW Thorne Drive

Houston, Texas 77073

Trained in Six Sigma processes. Yellow Belt certification pending on Contract Milestones for Major Equipment (pending).

PROFESSIONAL EXPERIENCE:

BECHTEL CORPORATION -

January 2014 to August 2020

Administrative Assistant/Document Management Cheniere LNG Program (Sabine & Corpus Christi) – Procurement & Engineering

DUTIES: Procurement and Engineering Administrator. Coordinate meetings, arrange for facilities to do all floor space changes, coordinate with IS&T to set-up and deliver computers and phones for existing and new employees. Arrange offsite project function and employee team building functions. Process MyTime authorization forms for new employees, process time records, order supplies, pick-up and distribute mail. Arrange and book all travel to jobsite for employees and travel for Project Management Team. Back up Project Management Team Administrative Assistant. Procurement and Engineering Records Management included the systematic control of records through the record lifecycle, which includes generation, authorization and use, storage and retrieval, retention and disposition. Input all Procurement documents into docbase (Purchase Order, ECAR, Bids, Commitment Authorization, SQ Report etc…) for electronic storage for the life of the project as well as prepare close out packages for all purchase orders. Ensure that records needed by the organization are protected, retrievable and usable, and maintained in a cost-effective manner. Received extensive training and certified as a Super User of InfoWorks, a database management tool. Perform all other duties assigned.

BECHTEL CORPORATION -

August 2007 to December 2014

Administrative Assistant APLNG\GLNG – Procurement & Project Controls

Prepare, proofread, reproduce, and distribute memos, reports and forms using standard word processing systems. Coordinate company parties, meetings, arrange offsite facilities for meetings, equipment, and refreshments. Point of contact as well as recruit employees for open positions. Facilitate programmer/developer testing. Assist in coordinating requisition of supplies, pick-up and distribute mail, faxing and Xeroxing. PCard Administrator of Bechtel’s MasterCard. Perform all other duties assigned.

BECHTEL CORPORATION –

January 2007 to August 2007

Administrative Assistant Reliance JERP – Engineering

DUTIES: Responsible to support all engineering staff. Prepare, proofread, and distribute minutes of meetings, update project roster daily, process gBETR authorization forms for new employees, maintain confidentiality agreements for all employees, service requests, coordinate meetings, arrange conference rooms and catering requests for meetings. PCard Administrator of Bechtel’s MasterCard. Perform all other duties assigned.

November 2001 to December 2006

Administrative Assistant Egyptian LNG Project – Procurement

DUTIES: Responsible to support all procurement staff including buyers, expediters, supplier quality, traffic & logistics and IS&T personnel. Prepare, proofread, and distribute correspondence, reports and forms to clients, senior management and multiple vendors/suppliers using the Bechtel standard word processing systems. Responsible for input of all Procurement documents into InfoWorks for electronic storage and closeout at project end. Review, sign-off and make distribution of all Purchase Orders. Coordinate meetings by arranging for facilities, conference room equipment and refreshments. Responsible for maintaining office supplies, toner cartridges, paper supply and coffee. ProCard Administrator of Bechtel’s MasterCard. PCard used for field and home office low dollar Purchase Orders. Perform all other duties assigned.

February 1999 to October 2001

Administrative Assistant/Records Management

DUTIES: Back up to the Executive Assistant to the PVP and Manager of Technology and Development. Prepare, proofread, reproduce, and distribute memos, reports and forms using the Bechtel standard word processing systems. Coordinate meetings, arranging for facilities, equipment, and refreshments. Maintain department resume log (hard copy and electronic). Maintain and oversee the Petroleum & Chemical library and Lube Oil Technology library of files, policy letters, as well as maintain the indexes. Log and maintain Secrecy/Confidentiality;

Technical Services Agreements in InfoWorks. Pick-up and distribute mail, order office supplies, heavy faxing and copying. Contact for secured area. Records Management included the systematic control of records through the record lifecycle, which includes generation, authorization and use, storage and retrieval, and retention and disposition. Ensure that records needed by the organization shall be protected, retrievable and usable, and maintained in a cost-

effective manner. Received extensive training and certified as a Super User of InfoWorks, a database management tool. Perform all other duties assigned.



Contact this candidate