Medical Health Information
Resume:
Rosalind Hodges, RHIT
Home: 478-***-**** adiyp9@r.postjobfree.com
Summary of Qualifications
VEOA and VRA-eligible
Over twenty years of experience in an office environment
Familiarity with Microsoft Office Suite
Professional Experience
Records and Information Management Specialist
05/2020 - Pres
Carl Vinson VA Medical Center Dublin, GA
40 hrs./week
●Develops instructional methods, materials and guidance related to the management of Health Care System records.
●Implements this guidance based on the federal requirements of VHA Records Control Schedule (RCS) 10-1, General Records Schedule (GRS), 36 Code of Federal Regulations(CFR), Title 18, 31, 38, 40, 44 United States Codes (U.S.C), 41 CFR, the Privacy Act (PA) as amended, the Freedom of Information Act (FOIA) and implementing regulations, Executive Orders, OMB Memorandums, Health Insurance Portability and Accountability Act (HIPAA), and other NARA policies and requirements.
●Independently develops and utilizes records management metrics, dashboards, audits, surveys and other RIM reports to identify potential issues related to the health care system records management program.
●Develops standardized file plans/records inventories and indexing approaches where appropriate
to simplify the use of, access to, and integration of information within the organization, which may include
planning and implementing automated or manual information systems to assure that records or
information created and generated will be properly scheduled and placed in the organization's records
control schedule.
●Conducts reviews of Performance Work Statements (PWS) proposed by the health care system contracting officer representatives (CORs) to ensure the safeguarding of agency records which could possibly be created, maintained, used and dispositioned by contractors.
●Ensures federal records created by the contractor are returned to the VA upon termination of the contract, as necessary, and are dispositioned per approved VHA records control schedules.
●Implements approved records disposition processes, ensuring that no records are destroyed without proper authorization as specified in the Federal Records Act.
●Provides ongoing general and/or program specific training to Health Care System staff related to records management, ensuring all records liaisons are trained on the creation, maintenance, use, storage, and disposition of the records created within their area of responsibility.
●Serves as the subject matter expert and technical advisor for RIM principles, electronic records, and information management and information governance oversight.
●Advises health care system personnel on the maintenance and/or disposition of documents not included in an approved Systems of Records (e.g., temporary records, non-records, working papers, personal papers, etc.) and acts as a point of contact for management of unscheduled records.
●Creates and presents training for Records Liaison Officers and provides guidance in identifying the resources available and responsibilities needed for adequate records management.
●Provides training regarding the setup of departmental records inventories and records management standard operating procedures, to include standardized filing/labeling and electronic records management.
●Provides annual training to CORs and Purchase Agents to ensure all RM requirements are being met.
●Maintains the Health Care System's Essential records in accordance with VHA RCS 10-1 and Records Management policies and procedures.
●Maintains current knowledge of records management requirements, including VA and VHA policies related to records management, and changes in NARA regulations and guidance.
●Independently plans and implements training to ensure a smooth transition when records practices are required to change, to include conversion from paper-based records to electronic information
systems which interface with electronic medical records.
Medical Records Technician/ROI 05/2016 - 05/2020
Carl Vinson VA Medical Center Dublin, GA
40 hrs./week
●Initiate, maintain and disposition of medical records in accordance with prescribed directives.
●Assist with a variety of problems and inquiries which are received in person, telephonically or by referral
●Involved in contacts and calls from VA Central Office
●Locates and extracts pertinent information from medical files
●Evaluates validity of each medical record request whether in person, via mail or fax
●Interview Veterans and/or family members to assist them in completing the required consent form to release and/or obtain health information
●Advises requestors of legal requirements and limitations of patient access to personal records
●Evaluate the adequacy of each completed authorized form
●Screens each request for information to determine urgency and assures that most urgent request are completed first using established priority systems
●Processes all incoming requests to the facility for Release of Information along with information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE)
●Extensive knowledge in VISTA, CPRS, DSS/ROI Plus, VISTA Imaging
●Assist with release of information for patient records
●Interact with requestors to identify medical records needed for patient care and/or review
●Prioritize release of information requests, retrieve medical records from active and inactive locations, electronically track and deliver records in accordance with established procedures
●Perform self-quality checks on all work to assure accuracy of the release, confidentiality and proper invoicing
●Handles all request and inquiries for patient health information whether received via mail, fax or in-person
●Verifies patient identity and confirms the authorization is valid
●Ensures the requesting party has a legal right to request a patient medical record
●Provides excellent customer service by being attentive and respectful
●Reconciles all outstanding requests; fulfilling and/or canceling requests
●Process incoming and outgoing materials such as correspondence, reports and memorandums
●Assisted in conducting privacy assessments by going on Administrative rounds on a regular basis and visiting the local Business Associate place of business
●Assisted in advising management and staff on Privacy Act of 1974, Title 38 U.S.C. Sections §§ 5701, 5702, 5705, 7332, FOIA and, where appropriate, Health Information Portability and Accountability Act (HIPAA), requirements, policies, and procedures and ensures that facility managers and staff understand and fulfill their responsibilities.
●Verify data on routine reports
●Uses multiple office automation software with varied functions to produce a wide range of documents, formats
●Maintain HIPAA Compliance of Protected Health Information.
Advanced Medical Support Assistant 09/2015 – 05/2016
Carl Vinson VA Medical Center Dublin, GA
40 hrs./week
●Provide clerical administrative and financial management support for the medical services, non-VA Care Coordination
●Timely processing of consults and authorizations to assure the Department of Veterans Affairs can acquire and meet the needs for patient medical treatment
●Responsible for all Non-VA outpatient specialty clinics electronic consults through Computerized Patient Record System (CPRS); along with processing authorizations through Fee Basis Claims System (FBCS) and scheduling Veterans through Appointment Manger
●Maintain accuracy, reliability and proficiency in authorizing Non-VA consults through CPRS and FBCS with proper documentation in an expeditious manner
●Assists with a variety of problems and inquiries which are received in person, telephonically, or by referral
●Initiates' administrative eligibility, enter corresponding authorization with accurate cost estimations to include appointment management & administrative documentation
●Maintain HIPAA Compliance of Protected Health Information.
Medical Records Technician/ROI 09/2014 - 09/2015
Carl Vinson VA Medical Center Dublin, GA
40 hrs./week
●Initiate, maintain and disposition of medical records in accordance with prescribed directives.
●Assist with a variety of problems and inquiries which are received in person, telephonically or by referral
●Involved in contacts and calls from VA Central Office
●Locates and extracts pertinent information from medical files
●Evaluates validity of each medical record request whether in person, via mail or fax
●Interview Veterans and/or family members to assist them in completing the required consent form to release and/or obtain health information
●Advises requestors of legal requirements and limitations of patient access to personal records
●Evaluate the adequacy of each completed authorized form
●Screens each request for information to determine urgency and assures that most urgent request are completed first using established priority systems
●Processes all incoming requests to the facility for Release of Information along with information required by the VA Regional Office through the Automated Medical Information Exchange (AMIE)
●Assist with release of information for patient records
●Interact with requestors to identify medical records needed for patient care and/or review
●Prioritize release of information requests, retrieve medical records from active and inactive locations, electronically track and deliver records in accordance with established procedures
●Perform self-quality checks on all work to assure accuracy of the release, confidentiality and proper invoicing
●Handles all request and inquiries for patient health information whether received via mail, fax or in-person
●Verifies patient identity and confirms the authorization is valid
●Ensures the requesting party has a legal right to request a patient medical record
●Provides excellent customer service by being attentive and respectful
●Reconciles all outstanding requests; fulfilling and/or canceling requests
●Process incoming and outgoing materials such as correspondence, reports and memorandums
●Verify data on routine reports
●Uses multiple office automation software with varied functions to produce a wide range of documents, formats
●Maintain HIPAA Compliance of Protected Health Information.
Field Reviewer 06/2014 – 08/2014
Outcomes Health Information Solutions Atlanta, GA
25 hrs./week
●Protect the security of medical records to ensure that confidentiality is maintained.
●Perform chart retrieval services consisting of retrieval of confidential patient information from doctor offices in various locations including travel to and from doctor office sites.
●Onsite scanning of charts as directed by Outcomes Health.
●Print documentation as needed for each scheduled site assignment.
●Check document quality throughout the load and scan process.
●Maintain HIPAA Compliance of Protected Health Information.
Medical Information Software Technology 05/2014 – 12/2014
Rosalind Hodges, Independent Contractor/e-filer Bonaire, GA
40 hrs/week
●Protect the security of medical records to ensure that confidentiality is maintained.
●Electronic filing of patient medical record documents.
●Check document quality throughout the load and scan process.
●Maintain HIPAA Compliance of Protected Health Information.
HIM Specialist 01/2012 – 05/2014
Houston Healthcare Warner Robins, GA
40 hrs./week
●Initiate, maintain and disposition of medical records in accordance with prescribed directives
●Develops processes and procedures to ensure all discharges and admissions are accounted for on a daily basis.
●Work with hospital nursing units, outpatient areas and other departments to monitor patients’ records at discharge.
●Locates and extracts pertinent information from medical files
●Assemble the chart and checks each page to ensure the paperwork on the chart belongs to the same patient.
●Performs quantitative analysis on each record with ability to decipher all entries and ensure thoroughness.
●Provides technical assistance to medical staff
●Enters patient deficiencies into the deficiency and chart tracking system and assists physicians with record completion by identifying missing elements in the record.
●Maintain HIPAA Compliance of Protected Health Information.
Medical Records Field Technician 06/2011 – 08/2011
Enterprise Consulting Solutions Atlanta, GA
25 hrs./week
●Protect the security of medical records to ensure that confidentiality is maintained.
●Perform chart retrieval services consisting of retrieval of confidential patient information from doctor offices in various locations including travel to and from doctor office sites.
●Onsite scanning of charts as directed by ECS, Inc.
●Print documentation as needed for each scheduled site assignment.
●Check document quality throughout the load and scan process.
●Maintain HIPAA Compliance of Protected Health Information.
Medical Records Admin Clerk 02/2009 – 02/2011
MindLeaf Technology, Inc. Robins AFB, GA
40 hrs./week
●Review records for completeness, accuracy and compliance with regulations.
●Retrieve patient medical records for physicians, technicians or other medical personnel.
●Purge outdated records and files.
●Sort or classify information according to guidelines such as purpose, chronological, alphabetical or terminal digit order.
●Primary POC for the Service Treatment Records (STR) program.
●Maintain HIPAA Compliance of Protected Health Information.
Medical Office Clerk 02/2007 - 02/2009
Proxy Personnel Robins AFB, GA
40 hrs./week
●Check patients in for scheduled appointments.
●Enter demographic information into CHCS and AHLTA.
●Assist patients with office locations and benefits information.
●Schedule and confirm patient appointments, surgeries and medical consultations.
●Interview patients, obtaining information needed to complete documents, case histories and insurance forms.
●Maintain HIPAA Compliance of Protected Health Information.
Administrative Assistant:
Midtown Macon Dialysis 03/2004 – 02/2007
478-***-**** Macon, GA
40 hrs./week
●Maintain employee personnel files; ordered and maintained office supplies, files and forms.
●Introduce new employees to teammates and supervisors.
●Correct and authorize employee-missing punches for payroll process.
●Forward all personnel changes for employees to payroll supervisor.
●Answer inquiries on employment opportunities and employee verifications.
●.Administer benefit program packets for employees to include healthcare, 40lk, retirement and vacation.
●Maintains benefits database, once handed down from payroll supervisor, for hourly and exempt employees and ensures required paperwork is received.
●Perform computer-generated inventory and prepare and process end of month reports.
●Respond to facility faxes and memos as well as maintain facility email and medical records.
●Maintain HIPAA Compliance of Protected Health Information.
U.S. Army 08/1990 – 03/1992
Subsistence Supply Specialist Ft. Riley, KS
●Computes cost of the Basic Daily Food Allowance.
●Ensures stock-age objectives are met.
●Stock, replenish, price change, inventory and oversee the construction of displays.
●Relocate materials to available storage locations.
Qualifications
Data Analysis Oral/Written Communication Vendor and Staff Relations
Leadership Multi-Tasker Service Orientation Set priorities
Education and Training
Registered Health Information Technician-RHIT 12/2013
Rasmussen College: Associates of Science - Health Information Technician 09/2013
University of Phoenix: Associates of Arts - Business 12/2009
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