New York • email@example.com • 631-***-**** • linkedin.com/in/kalpanasundar
Highly organized and detail focused Full Charge Bookkeeper with 15+ years of Bookkeeping & Office Administration experience. Expertise in Accounts Receivables, Accounts Payables, Purchasing, Payroll, and Bank Reconciliation. Excellent proficiency in MS Office, Accounting (Quickbooks, Sage, Peach tree, Passport, JDE, JDA), and Payroll software (ADP, EZ Labor Manager, Paychex, Paylocity).
Bookkeeper Supervisor, SightMD/LIASC - Hauppauge, NY Nov 2014 – October 2020 (Furloughed)
SightMD is an ophthalmic provider group offering eye care services across Long Island, Westchester, and the New York area.
●Maintained AP cycle by reviewing and processing company purchase orders, packing slips, invoices and entered into Quickbooks/Sage Intacct for payment to proper General Ledger Coding. Attached and reviewed packing slips from Neat for each order and invoice.
●Responsible for billing doctors and other entities, printing discharge report details for patient details, emailing invoices, sending monthly statement, collecting payments, and applying invoices in Sage for all check and credit card payments. Processed all CC payments through ProCharge payment gateway and sent receipts to doctors.
●Setup vendors and customers in Quickbooks/Sage with payment information, 1099 details and other personal information.
●Communicated with vendors by phone and email to answer invoice questions, and gathered W2’s, service contracts, agreements, work orders, and other necessary paperwork before processing invoices.
●Created weekly AP/AR aging reports for Controller to review and approve before processing payment to vendors.
●Investigated and reconciled invoice discrepancies, price discrepancies, shortages and negotiated late fees, overages & discrepancies on payment terms with vendors.
●Reviewed monthly Amex statements for accounts and thoroughly reviewed each statement before scanning into drive.
●Maintained CC charges expenses in Sage & reconciled CC statements for all accounts on a monthly basis.
●Created spreadsheets to monitor cashflow, payments, and dues from customers/vendors.
●Tracked information on 1099 vendors and processed 1099 forms at end of year before mailing them.
●Prepared supporting documents for the external accountants and assisted with the preparation of annual 990 filings and audits on a yearly basis.
●Supervised and trained 2 employees in AP/AR/Payroll paperwork processes.
Senior Bookkeeper, Sensaras - Bohemia, NY 2014 – Present
Sensaras is a manufacturer and supplier of Ultrasonic fluid detection and measurement sensors for companies in the Semiconductor, Lab Automation, Water and Wastewater, OEM, Military, Medical, and Industrial sectors.
●Maintained AP cycle by reviewing and processing all purchase orders, packing slips, invoices entered in Quickbooks Pro for payment to the proper General Ledger Coding.
●Reconciled more than 10 payroll, credit card, and checking accounts on a monthly basis.
●Worked with CFO, Auditors, and Accountants on monthly, quarterly, and yearly basis on various reports.
●Processed weekly check runs and created reports for general accounting and files.
●Analyzed discrepancies on invoices and payment terms with vendors and communicated with vendors to solve issues.
Staff Accountant/Full Charge Bookkeeper, CVD Equipment Corporation - Islip, NY 2013 - 2014
CVD is a designer, developer and manufacturer of process equipment solutions for R&D and production application in medical, pharmaceutical, aerospace, and other industrial markets.
●Entered all AP invoices and using Peachtree Accounting after reviewing General Ledger Codes.
●Conducted high-volume AP Vouching for various companies and prepared checks.
●Performed AR entries for different companies, cash deposits, credit cards, and wire transfers.
●Tracked employee hours and submitted payroll.
●Communicated with vendors and customers in resolving issues in a professional manner.
AP Specialist & Payroll Assistant, Measurement Specialties Inc. (Formerly Cosense Inc.) - Hauppauge, NY 2008 - 2012
Measurement Specialties Inc. is a designer and manufacturer of sensors and sensor-based systems. Now acquired by TE Connectivity.
●Processed and batched more than 600 invoices/month, entered data into system, set up new vendors, and conducted weekly check runs.
●Conducted payroll using ADP EZ- labor manager for 50+ employees from setting up new employees, processing biweekly payroll/bonus/commission/PTO/vacation/sick, and maintained in Excel spreadsheet and updating in ADP.
●Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in over payments to suppliers & renegotiated payment terms with dozens of suppliers/vendors from Net 7 to Net 60 days.
●Worked directly with purchasing department and warehouse associates to ensure accuracy and completeness of shipments to verify against the original purchase requisition.
●Assisted in Purchasing by place orders through Amazon, WB Mason, Staples & other vendors as needed.
●Processed invoices in a timely manner to take advantage of discounts and prevent fees.
●Scheduled and prepared checks, resolved purchase orders and payment discrepancies, and verified insuring credit is received for outstanding memos.
●Charged expenses to accounts by analyzing invoice and expense reports.
●Disbursed all Travel expenses and petty cash expenses by recording entries & verifying documents.
●Conducted monthly closing process, accruals and journal entries.
●Manage employee expense and reimbursement report process, credit card reconciliations, and payroll recording.
Full Charge Bookkeeper, Sprint/3rd Screen Wireless - Hauppauge, NY 2005 - 2008
3rd Screen Wireless is an authorized dealer of Sprint products and services.
●Responsible in doing Payroll for more than 80-100 employees biweekly in the Pay Xpert and updating all Timesheets are prepared using spreadsheet and all new employee setup, salary, vacations, sick leave, terminated employees are updated in the system.
●Managed AP/AR and expense control procedures including bank and account reconciliations, cash receipts, disbursements, finance charges, billing, invoicing, charge backs, purchase orders, inventory control and daily bank deposits, weekly check runs for AP follow-through on a timely basis at month end closings.
●Assisted with daily banking activities, including bill pay, wire transfers, creating new accounts, and payroll transfers.
●Problem solved issues presented in AR/AP in relation to account transactions and resolved any discrepancies.
●Handled all wire transfer and ACH for foreign and domestic customers.
●Processed all credit card purchases and chargebacks from customers.
●Maintaining all tax forms 1099 and W-4 forms.
●QB online, QB pro, Sage, Peach tree, Passport, JDE, JDA
●ADP- PayXpert, EZ Labor Manager, Paychex, Paylocity
●Word, Excel, Outlook, Access and PowerPoint
Bachelor’s in Accounting, Madras University - India