CV. Lulama Mantanga

Senior Project Coordinator- (adixq7@r.postjobfree.com)

PERSONAL DETAILS

Last Name:

Mantanga

First Name:

Lulama

Nationality:

South African

ID Number:

Contact number:

840**********

073*******

Availability:

30 days’ Notice

Location:

Johannesburg

Gender:

Female

Race:

African

Languages:

English, IsiXhosa, IsiZulu, Sotho

EDUCATION & QUALIFICATIONS

Date

Institution/Organisation

Degree/Diploma

2016

Imsimbi Training

National Certificate: Project Management

2004

Mangosuthu University of Technology

National Diploma: Human Resources

2000

Commercial Park Private School

Senior Certificate (Grade 12 / Matric / High School Diploma)

CERTIFICATES/COURSES/TRAINING

Date

Institution/Organisation

Certificate/Course/Training

2019

International Scrum Institute

Scrum Master Certified

2018

SCRUM Study

Scrum Fundamentals Certified

PROFESSIONAL EXPERIENCE

December 2019 - Present

Multichoice

Senior Project Coordinator

Responsibilities/Contributions:

Reporting

oProject reporting and dashboards (weekly and monthly)

oAssist with project scoping sessions

oRecord projects updates

oEffectively manage the project register

oFacilitate and coordinate project prioritization sessions

oEnsure compliance to policies regarding project documentation

Management/support of the Steering Committee and other major meetings (such as operations reviews):

oCreates and updates presentations for the Programme director and other senior members of the project

oTake minutes and distribute timeously

oTrack action items, decisions from previous meetings

oObtain feedback from stakeholders regarding their actions and project tasks

Admin Support:

oSchedule meetings and record decisions (e.g. assigned tasks and next steps)

oArrange assignments and communicate progress to team members

oPrepare and disseminate project related correspondence

oPerform clerical support functions (as and when required)

oOrder stationery and assist project team in following up with subcontractor and material supplier compliance issues

oEnsure that work areas are available for completing project activities and miscellaneous assignments as required

Project Support Documentation:

oPrepare and provide documentation to internal teams and key stakeholders

oMaintain complete and accurate records for multiple jobs - work with multiple project managers, team leads and other stakeholders

oRetrieve necessary information (e.g. user/client requirements and relevant case studies)

oCoordinate quality controls to ensure deliverables meet requirements

oProof-read artefacts for quality assurance

oPrepare action plans and coordinate project activities, including simple tasks and larger plans and set timelines

oPlan, coordinate and execute project related activities

oDraft, prepare, process and disseminate project documentation

oDevelop and maintain document and information repositories and assist in the storage and distribution of all project information

oDocument control and management

oMake use of the most current templates for standard documents

oAssist in the collection of data and information

oMaintain activity records and files.

oLoading documents on Signing hub for approval

Finance:

oCreate Purchase orders on Coupa

oReceipt and Process invoices from various Vendors on Coupa

Project Plan:

oMaintain the project Plan

oUpdate costs, tasks, resourcing into the plan

oManage the dependencies on the plan

Budget and contract Tracking:

oManage the budget tracker

oProcess Purchase orders and invoices

oManage and track contracts with relevant parties

On boarding and general admin:

oAssists in on boarding of new team members

oManages facilities- such as desks, telephones, etc

oManages general and adhoc administration tasks

oGrant access to Project Team to SharePoint site

UAT Testing (Web based)

oAssist the team with Executing Test cases

oAttach screenshots and making comments where applicable

oRun the Progress reports

oAgile DevOps Admin

Reason for Leaving:

PROFESSIONAL EXPERIENCE

January 2018 – December 2019

Nedbank

Project Coordinator

Responsibilities/Contributions:

Project Management Office Support:

oSet up daily stand-ups / review sessions / workshops for Project Programme and Project Managers / Scrum Masters, Architects, Testers and Business Analysts for all projects.

oSet up monthly Steercom meetings for the product catalogue portfolio, track attendance.

oCommunicate the agenda, circulate Steercom packs and meeting details to the greater team, organise the venue, catering, equipment (Projectors, Polycom), etc; confirm the final arrangements.

oManage diaries for Programme and Project Managers.

oMinute taking at all meetings and distributing them timeously to all stakeholders.

oTo attend training sessions, workshops and other initiatives conducted by the PMO and contribute to the general project administration community through sharing knowledge and experiences.

oArrange Team outings for the entire Programme.

Reporting:

oAssist the Programme Manager with weekly extraction of:

Risks and Issue Log updates Progress Reports Daily Movements of project budgets

oAssist PMs to capture and update the project schedule, as well as assisting PMs to track and monitor the progress of the project according to the project schedule.

oAssist PM’s to log Change requests and follow up with approvers.

oUpdate project logs, namely for common project risks, common project issues, etc.

oFollow up on all outstanding requirements that affect the reporting (Project managers/ business, vendors etc).

oTrack status of all meeting action items and decisions.

Manage SharePoint Site:

oEnsure the document repository (SharePoint) is updated always and that governance is strictly adhered to

oProject filing - File project documentation (hard copies); hand originals to Project Managers and/or Business Analysts

oFile the documentation in the appropriate place; maintain the project box for each project; monitor that the documents have been stored on SharePoint.

oGive access to all Team Members (Testers, Development Team, Business Analysts, Architects, Project and Product Managers)

Confluence /JIRA site:

Assist the Scrum Master to:

oGrant access to Project Team to JIRA/Confluence site.

oSet up all the Sprint Ceremonies (Planning, Refinement/Grooming, Sprint Review and Retrospectives)

oLoad Project documents on JIRA and share the links with the greater team.

oCreate Retrospective folders on JIRA for all projects and file notes for each Retro session.

oPrint all JIRA cards and paste them on the Sprint board when the planning is done.

oRemove all stickies at the end of each Sprint.

oMake sure the team members update their tasks in JIRA daily.

oSend all User stories to be refined and reviewed during the Refinement and Sprint review session to the team members.

Finance Administration:

oCreate Requisitions on SAP for Capex Projects based on the Contractual amount.

oCreate Requisitions on Ariba for Stationery/Catering etc.

oRequest Vendor quotations from Procurement Officer.

oFollow up with Purchasing department regarding Purchase Orders for all loaded Requisitions.

oRequest for Invoices from Vendors after each project milestone has been delivered.

oReceipt all Invoices on Ariba so that Vendors can be paid.

oAdvise all Vendors to flip (accept the Purchase order and create an electronic Invoice) the Invoices to receive payment.

oFacilitate the payment of Offshore Vendors.

Human Resource:

oOnboarding for all Contractors (TCS, SQS, Zafin etc).

Reason for Leaving: Contract successfully coming to an end.

PROFESSIONAL EXPERIENCE

May 2009 - December 2017

MTN SA

Responsibilities/Contributions:

Project Coordinator (ISPMO) (Dec 2014 - Dec 2017)

Project Management Office Support:

oWork closely with Project Managers and business analysts to ensure smooth delivery of projects.

oMinute taking at all meetings and distributing them timeously to all stakeholders.

oWeekly and monthly reports - Support the PMO Manager by monitoring the status of weekly and monthly reports; Assist the PMO Manager in monitoring deadline statuses, with reference to:

Weekly Exco reports Risks and Issue Log updates Health checks Change Requests

oProject filing - File project documentation (hard copies); hand originals to Project Managers and/or Business Analysts.

oFile the documentation in the appropriate place; maintain the project box for each project; monitor that the documents have been stored on SharePoint.

oFollow up on all outstanding requirements that affect the reporting (Project managers/ business, vendors etc).

oTrack status of all meeting action items. Diary Management for all Project Managers that I support.

o Coordinate administrative arrangements for meetings and project-related events including traveling, accommodation and procurement of goods and services.

Human Resource:

oOnboarding for all Contractors from Oracle, IBM, iLAB, TCS etc and make sure they have:

On the Job Training (PM).

oManaged the below projects under supervision in 2016:

Bitlocker Rollout Microsoft DLP and EMS Implementation

Portfolio Coordinator in Building Projects (May 2009 - Nov 2014)

Perform general portfolio administration and maintenance tasks as required in line with instructions given /

set procedures.

Document and maintain a list of all portfolio-related acronyms and definitions for the portfolio.

Alert the Portfolio / Project Manager to up-and-coming deadlines and to all variations of the project plan.

Prioritise administrative work to ensure deadlines are met.

Provide general administration and coordination functions for Projects including contract administration.

Distribute minutes and related portfolio documentation as and when required by Portfolio / Project Manager.

Onboarding of contractors for Projects and ensure that they have the required access.

Finance Administration:

oLoad External Vendors / Suppliers on a maintained database (Architects, Quantity Surveyors, Electrical and Mechanical Engineers, Interior Designers, Office Movers etc).

oRequest Vendor quotations from Procurement Officer.

oLoad Requisitions for the Vendors on Oracle based on the contractual amount Tendered on.

oFollow up with Purchasing department regarding Purchase Orders for all loaded Vendors.

oRequest for Invoices from Vendors after each project milestone has been delivered.

oFollow up with Finance regarding payments for all Vendors.

Reason for Leaving: Sought growth and a new challenge.

SYSTEMS EXPERIENCE (2 - 10 years)

Microsoft Office: Microsoft Word Excel PowerPoint Microsoft Projects (MSP)

Jazz projects Enterprise Project Management (EPM) Oracle Aveksa JIRA / Confluence

SAP SharePoint Ariba Power Bi Coupa Microsoft Teams Azure DevOps

References:

Kenneth Nwachukwu: MTN SA

Contact number: 083*******

Email: adixq7@r.postjobfree.com

Thulani Ndlovu: MTN SA

Contact Number: 083*******

Email: adixq7@r.postjobfree.com

Jyothi Reddy: NEDBANK

Contact number: 083*******

Email: adixq7@r.postjobfree.com

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