Secretaru to Sr. Construction Manager

Airport Road, Abu Dhabi, UAE 009*********** ****.**********@*****.***

Marivic E. Lobo

Objective

To be able to gain a meaningful experience as a professional in the various fields such as in administration and in secretarial and helping the company realize its overall objective.

To be able to utilize my education, experience, and skills as administration in one of the country’s leading company.

Experience

May 07, 2017 to November 2020 Arabtec Construction LLC Midfiled Terminal Building

(TAV-CCC-Arabtec-Joint

Venture)

Abu Dhabi City

Secretary to Sr. Construction Manager

Set up and maintain paper and electronic filing systems for records, correspondence, and other materials.

Arrange and confirm appointments.

Prepare Material Requests.

Organize and coordinate meetings and conferences.

Prepare documents for signature of the Construction Manager.

Maintain scheduling and event calendar.

Receive shop drawings, Method Statement, and other site documents and distribute to the concerned staff.

Receive Events from Site Engineers and submit to Contracts to back charge the Subcontractors.

Coordinate the flow of information both internally and externally.

Operate office equipment such as printers and photo copier/scanner machine.

Complete forms in accordance with the company procedures.

Arrange permits and notifications for extended/holiday working hours. June. 2015 to December 22, 2016 Adyard Abu Dhabi LLC. Assigned to Client- Veolia

Water Technologies

Abu Dhabi City

Site Administrator

Document Control and management as per company procedures using Industrial and Financial Software (IFS) for database and document control.

Project office management and administration

Coordination for resources mobilization as required for projects execution including their medical, safety trainings

Care and custody of all projects documents and communications

Archiving and retrieval of historical information and documents related to projects

Coordination with all other departments including clients for related issues and for expediting

Collection of inputs and submission of monthly, weekly and daily progress reports as applicable

In charge of purchasing materials incoming and outgoing, contact local suppliers for quotations, making PO’s and arranges payments for materials purchased. Nov. 2013 to May 31, 2015 Bavaria International

Exhibition Org.

Abu Dhabi City

Secretary

Attend Telephone calls

Responsible for all logs registry such as Incoming letters and outgoing, incoming faxes and outgoing, visitors log, list of incoming and outgoing calls, log for staff monitor report and make internal memos,

Responsible for incoming and outgoing emails

Welcoming visitors and greet and offer them tea, coffee or water

Making letters to clients either by mail or written

Making phone calls for sales and promoting the services of our company

Responsible for the people in the office, monitoring their time in and time out.

Making schedules for my Manager

To support & implement the command of the Boss and monitor the performance of subordinates and coordination of the activities being carried out and to be carried out in the Department.

Organizing, preparing agendas for, and taking minutes of meetings; dealing with correspondence, collating information, writing reports, ensuring decisions made are communicated to the relevant people

Assist in the implementation of activities according to the project’s annual, quarterly and monthly work plans

Disseminate project information to all employees

Assisting the general manager/manager in different projects like planning, costing and identifying possible market.

Assist in the day to day activities of the company.

Devising and maintaining office systems;

Booking rooms and conference facilities, booking tickets and hotel reservation for my manager if he has out of the country conference or meetings

ordering and maintaining stationery and equipment organizing and storing paperwork, documents and computer-based information

Photocopying and printing various documents, sometimes on behalf of other colleagues

March 2008 to September 2013 Davao Security and

Investigation Agency, Inc.

Davao City,

Philippines

Credit and Collection Clerk

Encoding collection and posting of original receipt from subsidiary ledger of clients to its respective accounts.

Verifying payment of clients against their respective billing.

Validating payment with attached original receipt against daily cash collection or clients credit advice.

Preparing aging of receivables and ensuring accounts are properly updated.

Making follow-ups to clients for their past due accounts. Education

March 2003 Holy Cross of Davao College Davao City, Philippines

Bachelor of Science in Commerce

Major in Management accounting

References

References are available on request.

Contact this candidate