Accounts Payable

KATHY LI

Mobile: 917-***-****

adiwig@r.postjobfree.com

EXPERIENCE

Americo Group Inc

Accounts Payable Associate July 2017 - June 2020

Managed the full cycle Accounts Payable (AP) process for five companies with expected volume of 900+ invoices per month.

Entered invoices into intercompany GL account for month end allocation.

Attached supporting documentation to incoming invoices and approvals; reclass incorrect AP entries.

Processed checks, wires, ACH and credit cards payments. Sort and mail AP checks.

Assisted with implementation of paperless expense system and paperless AP module.

Assisted with Concur Integration process, Concur T&E reporting training for 100+ employees.

Reviewed and reconcile T&E expenses in Concur. Update procedures to ensure they adhere to company policies.

Reconcile monthly vendor statements, research and resolve invoice discrepancies and issues.

Ensured receipt of the Form W-9s from all new vendors and assist in the annual 1099 reporting process.

Worked with vendors, employees and other administrative departments in support of AP procedures.

Assisted in annual audit by preparing assigned reports and documentation as directed by the CFO & Controller.

Worked on Month End / Year End close process.

Filled out credit applications for new vendors.

Created invoices monthly, send to customers and deposit Accounts Receivable checks.

Assisted with ad-hoc analysis and reports.

NAF - National Academy Foundation October 2016 - June 2017

Accounts Payable Accountant (Consultant)

Set up and maintained vendor files and W9 forms. Prepared 1099s for year-end.

Received, reviewed and verified invoices and check requests.

Running AP aging weekly and selected which vendors to pay.

Processing weekly check runs and obtain signed approval.

Posted invoices on Great Plains, ensuring proper coding to the correct GL accounts and cost center.

Tracked, reconciled and allocated expense reports from credit card expenses on Concur.

Verified and processed expense reports according to company travel and expense policy.

Assisted in the development, implementation and monitoring of accounts payable policies and procedures.

Assisted in month-end closing process, posting of journal entries, preparation of account analyses and balance sheet.

Idea Nuova Inc. May 2016 - August 2016

Accounts Payable Associate (Consultant)

Audited vendor invoices for accuracy and approval; coded and input into payable module.

Assisted Senior Accountant/Controller with weekly payables, coordinated cash management for funding.

Issued check, ACH and wire payments to vendors both domestically and globally.

Disputed and prevented inaccurate and duplicate invoices. Corrected to reverse payment processing.

Tracked and reconciled expense reports for credit card spending and obtained supporting documents.

Maintaining current vendor addresses in the system along with requesting W-9 forms.

Assisted in month end closing payment reconciliation.

Reconciled vendor statements, research and correct discrepancies.

Townley Cosmetics Inc, New York, NY October 2014 - March 2016

Junior Staff Accountant

Ensured proper coding of invoices and posted journal entries and payments in Microsoft Dynamics SL.

Created new vendor code, updated vendor address and info and organized and maintain A/P Files.

Reviewed all Import and Domestic carrier freight bills and checked contract rates for accuracy.

Matched invoices to checks, obtained signatures for checks and distributed checks accordingly.

Ensured all expense reports adhere to the company T&E policy; resolve any discrepancies with the employee prior to entering into the systems.

Worked with Factor Company for receivable past due balance and emailed invoices and statements.

Assisted in month end closing including reconciliations of bank accounts, credit cards and vendor statements. Researched and corrected discrepancies and prepared year-end audit work papers.

Maintained general ledger reports, ran AP & AR aging and created financial reports monthly.

Worked closely with VP of Finance & Finance Controller on all related department on special projects.

ALM (American Lawyers Media), Brooklyn, NY January 2014 - October 2014 Cash Applications Specialist (Consultant)

Applied customer payments via Peoplesoft.

Monitored customers’ cash on account such as: lockbox, wire transfer, checks, credit cards and PayPal on Peoplesoft. Processed manual checks deposits for multiple entities.

Assisted with month-end closing and provided monthly reporting on open receivables.

Followed up on past due invoices with clients via telephone and email.

Researched customers’ duplicate payments, overpayments, short payments and refund requests.

L’Occitane En Provence, New York, NY June 2013 - November 2013

Accounts Receivable Coordinator (Consultant)

Performed and ensured cash applications of payments into Adonix and SAP systems. Prepared bank deposits.

Handled collections for wholesale, business-to-business and corporate gift businesses.

Followed up on past due invoices and reconciled customer accounts.

Processed credit card payments and remote desktop deposit of wholesale and other checks received.

Run weekly AR aging with past due balances.

Emailed monthly statements to all customers and mailed to those that are not electronic.

Provided monthly reporting on open receivables.

Mitsubishi Logistics America Corporation, New York, NY August 2011 - May 2013 Finance Coordinator

Entered all incoming vendor bills and invoices into AS400 & Cargowise; post payments for wire transfer and credit cards.

Processed checks request and print out checks daily.

Checked daily bank activity and create all journal entries for ACH and Deposit activity

Identify duty cost discrepancies in DCS and Intranet. Updated foreign currency rates and entered data in DCS & CargoWise.

Running AR & AP aging report biweekly.

Maintained accurate customer files by keeping records of name changes, address changes and vendor customer codes.

Effectively researched, tracked and resolved accounting and documentation discrepancies assuring completeness.

Star Ride Kids, Inc., New York, NY May 2009 - July 2011

Accounts Payable & Accounts Receivable

Coded approved invoices with GL accounts, entered on Fox Pro (Masri Information System) processed check run.

Reviewed Travel and Entertainment expenses for variances; created and entered sales team expense report.

Resolved invoice discrepancies and vendor file maintenance.

Corresponded with vendors about past due invoices and POD.

Researched and resolved outstanding account balances including telephone, mail, or email communications with vendors.

Processing new hires + basic onboarding.

Prepared bi-weekly payroll for freelance; entered payroll into system.

Analyzed and updated accounts and prepare reports.

Assisted AR Department (collections, wire transfer, credit card transactions, CBD, RA’s, etc.)

EDUCATION

Long Island University, Brooklyn, NY

SKILLS Technical: Windows. Microsoft Excel Fox Pro, AS400, CargoWise, SAP, Peoplesoft, Atex, Adonix, Braintree, Microsoft Dynamics SL, Great Plains, Simparel, Sage 50 (Peachtree), Concur, Quickbooks, Bill.com. Proficient on Microsoft Outlook, Word, Adobe Acrobat, Social Media Marketing, Type 60 words per minute, fluent in English and Cantonese.

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