HR and Administration

Alice Pagtalunan Ducha

SUMMARY OF EXPERIENCE

1. January 8, 2017 up to January 16, 2020 HR / Administration Executive

Larsa Lighting LLC

Office No. 4, Iridium Building, Umm Suqeim St. East, P.O. Box 28937, Dubai, UAE

DUTIES AND RESPONSIBILITIES:

Preparing Visa Documentation (local & overseas) & employee files.

Responsible for employee recruitments & offer letters.

Preparing Staff flight bookings.

Preparing employee leave salary.

Preparing & updating staff annual/emergency leave.

Responsible for Trade License, Chamber of Commerce & Establishment Cards renewal.

Managing Office, Showroom & Warehouse lease agreements & renewals

Certified ISO Lead Auditor & in-charge for preparing documentation for yearly audit.

Marketing In-charge (Facebook, Instagram & Twitter)

In-charge for all IT and office related issues.

Responsible for all Authorities & Client registrations

Preparing Client proposals and datasheets.

Responsible for Office, Showroom & Warehouse DEWA & Etisalat accounts.

2. March 1, 2016 up to Dec 29, 2016 HR / Administration Officer

Whitespace Architects

Office 1910, Bayswater Tower, Business Bay P.O Box: 57004,

Dubai, UAE

DUTIES AND RESPONSIBILITIES:

Preparing Visa Documentation (local & overseas) & employee files.

Responsible for employee recruitments & offer letters.

Preparing Staff flight bookings.

Preparing employee leave salary.

Preparing Invoices for Site Supervision & Consultancy fees.

Preparing Tender Documentation, Contract Agreement & Consultancy Agreement.

Updating Project Statement of Account.

Monitoring incoming and outgoing correspondences (like drawings, materials & samples, payment application from Contractor’s and Sub-Contractor’s)

Preparing Contractor’s Payment Certificate for Client approval.

Preparation transmittals and correspondence letters.

Monitoring EMAAR documentation using ORACLE Primavera Unifier.

Preparing Trakhees, Nakheel & Dubai Municipality submission and applications.

Sending tender invitations to the Contractor’s.

Requesting and gathering quotations from Contractor’s & Supplier’s.

Follow up Client payments.

3. Feb 16, 2013 up to Feb 29, 2016 HR / ADMINISTRATION MANAGER

Heilbronn Contractors & Developers

Office 802, Marina Plaza, Dubai Marina P.O Box: 48559,

Dubai, UAE

DUTIES AND RESPONSIBILITIES:

Preparing Visa Documentation & employee files.

Responsible for employee recruitments & offer letters.

Assisting 500 employee visa, medical and camp requirements.

Preparing Staff flight bookings.

Preparing employee leave salary.

Attending incoming and outgoing emails.

Preparing employee monthly salary time sheet.

Responsible for Authorities’ application like RTA, Dubai Municipality, Building Permits, Dubai Court, Ministry of Labours, DED & Land Department for approval.

Responsible for CEO’s property documentation like Title Deeds, Oqood, NOC’s, affection plan & site plan application in Nakheel, EMAAR & Jumeirah Golf Estates.

Managing employee medical insurances.

Responsible for vehicle renewal registration & insurances.

Preparing ISO documentation.

Preparing & updating of company employee list.

Monitoring project as-built & shop drawings.

Responsible for employee leave requisition, memo’s & salary increments.

Preparing employee daily & monthly report.

Responsible for all HR & Administration related issues.

4. December 01, 2011 up to Feb 3, 2013 ADMIN EXECUTIVE

Outdoor Media Solutions FZ LLC

Dubai Media City, Bldg. No.9, Suite No. G40 P.O Box: 502169, Dubai UAE

DUTIES AND RESPONSIBILITIES:

Preparing invoices, quotations and LPO’s.

Preparing and updating daily cash plan.

Responsible for all company Bank accounts and money transfers.

Preparing and checking of staff flight details.

Preparing client and supplier’s statement of accounts.

Preparing and registering incoming and outgoing correspondences.

Attending incoming and outgoing emails.

Preparing Staff monthly salary.

4. October 8, 2010 up to November 27, 2011 ADMINISTRATION MANAGER

Target Underground Trading Est.

Al Seef, Kingdom of Bahrain & Al Hail South Muscat, Oman

DUTIES AND RESPONSIBILITIES:

Preparing and updating daily cash plan.

Responsible for all company Bank accounts and money transfers.

Preparing Staff and workers monthly salary.

Monitoring Bahrain, Kuwait and Saudi staff visas.

Attending incoming calls and emails.

Preparing client and supplier’s statement of accounts.

Preparing and registering incoming and outgoing correspondences.

Preparing invoices, quotations and LPO’s.

Preparing and checking of staff flight details.

5. May 7, 2008 up to Dec. 28, 2009 ADMINISTRATIVE ASSISTANT / DOCUMENT CONTROLLER

SEF UAE Interiors L.L.C.

Palm Jumeirah, Dubai UAE

DUTIES AND RESPONSIBILITIES:

Registering all correspondence incoming and outgoing.

Preparing damages claim to Consultant.

Preparing and checking Sub – contractors claim.

Responsible for all procurement of material on site.

Providing weekly summary of material order vs. delivered.

Preparing weekly progress report to Consultant.

6. May 3, 2007 to October 3, 2007 ACCOUNT COORDINATOR

Marquee Mills Mfg. Corp

Dampol 2nd B. Pulilan, Bulacan

DUTIES AND RESPONSIBILITIES:

Updates IR report on weekly basis and / or requested by Local QA.

Attends production issues. All amendments, new instructions, important reminders should be disseminated in MEMO forms.

Assist Local QA. Must personally follow – up the results of the inspection and must personally get the IC and inspection report to Local QA (final or in-line).

Follow – up export supporting documents i.e. Booking Forms, & ED as well as the place of delivery.

6. January 28, 2005 to March 12, 2007 ADMIN ASSISTANT

Hua Ho Department Store

Lot #22083, Blk C, Bangunan

Setia Kenangan, Kiulap BE1518

Negara Brunei Darussalam

DUTIES AND RESPONSIBILITIES:

Update and Monitor daily report

Update and check monthly inventory

Arrange purchase order for local and foreign supplier

Prepare and encode invoice

7. July 26, 2004 to January 26, 2005 QUALITY ASSURANCE ASSISTANT

LEIGHTON CONTRACTORS

(ASIA) Ltd.

9/F Insular Life Building, 6781 Ayala

Ave., Makati City 1226

PROJECT CONTRACT INVOLVED:

MANILA NORTH TOLLWAY’S PROJECT

Brgy. Tibag, Pulilan Interchange

Pulilan, Bulacan

DUTIES AND RESPONSIBILITIES:

Monitor NCR Register

Prepare letter to clients for the closure of the NCR’s

Assist Quality Assurance Manager

Attend meetings with QA Manager and the clients

8. September 17, 2003 to May 31, 2004 PRODUCTION COORDINATOR

ROOTS MANUFACTURING

CORPORATION

Dampol 2nd B. Pulilan, Bulacan

DUTIES AND RESPONSIBILITIES:

Updates IR report on weekly basis and / or requested by Local QA.

Attends production issues. All amendments, new instructions, important reminders should be disseminated in MEMO forms.

Assist Local QA. Must personally follow – up the results of the inspection and must personally get the IC and inspection report to Local QA (final or in-line).

Follow – up export supporting documents i.e. Booking Forms, & ED as well as the place of delivery.

SEMINARS / TRAINING

1. Visual FoxPro Programming

August 15, 2001 ASIAN COLLEGE OF SCIENCE AND TECHNOLOGY

Poblacion Baliuag, Bulacan

2. Technology Awareness

February 07, 2003 ASIAN COLLEGE OF SCIENCE AND TECHNOLOGY

Poblacion Baliuag, Bulacan

3. WebPage Designing Using MS FrontPage

February 14, 2003 ASIAN COLLEGE OF SCIENCE AND TECHNOLOGY

Poblacion Baliuag, Bulacan

4. Hardware Interface Using Visual Basic

February 07, 2003 ASIAN COLLEGE OF SCIENCE AND TECHNOLOGY

Poblacion Baliuag, Bulacan

Field Practice Report:

On-the-Job Training

NATIONAL IRRIGATION ADMINISTRATION (NIA)

Tambubong San Rafael, Bulacan

CHARACTER REFERENCES

MR. JOHN J. HOUTON

Corporat Quality Manager

Seymour White Constructions

Email add: adivq2@r.postjobfree.com

EDUCATIONAL BACKGROUND

Elementary: Sta. Rita Elementary School

1990 – 1996 Sta. Rita Guiguinto, Bulacan

Secondary: Guiguinto National Vocational High School

1996 – 2000 Poblacion, Guiguinto, Bulacan

College: Asian College of Science and Technology

2000 – 2004 Poblacion, Baliuag, Bulacan

Course: Bachelor of Science in Information Technology

Skills: Proficient in Microsoft Office / Quickbook & Microsoft Outlook

PERSONAL

Civil Status: Married

Passport No: EC3611605

Sex: Female

Religion: Iglesia ni Cristo

Passport No: EC3611605

Nationality: Filipino

Height: 5’7”

Weight: 100 lbs.

Father’s Name: Anastacio Pagtalunan

Mother’s Name: Florinda Pagtalunan

I hereby certify that the above information are true and correct to the best of my knowledge and belief.

Alice Pagtalunan Ducha

Permanent Address: Block 25 Lot 9 Phase 2

Casabuena de Pulilan, Bulacan 3005

Mobile No. 091*-***-****

adivq2@r.postjobfree.com

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