Accounting Manager

Suzanne Austin

Phone: 281-***-**** Email: adivdq@r.postjobfree.com

PROFESSIONAL SUMMARY

Analytical accounting professional with 15 plus years of experience in Accounts Payable, Purchase to Pay, and solid problem solving skills. High attention to detail, accuracy, and solid knowledge of accounting practices and SOX policies. Ability to apply policies. Works well will all levels of management and staff. Areas of Expertise includes but not limited to:

Payment Processing and Policies

Vendors Calls and Communications

Invoice Processing

Check Request Verification and Validation

Scanning and Approvals Routing

Intercompany Payments and Recons

Einvoice Handling

Fast Keying and Data Entry Skills

Self-Starter, Proactive and Takes Initiative

Dependable and Reliable

Takes Ownership of Tasks and Desk

Resourceful and Accurate

Communicating Payment Policies to Vendors

Works Independently

Performs Extremely Well Under Pressure

Excellent Learning and Training Abilities

Excellent Communications Skills

TECHNICAL SKILLS

DocVue Scanning

DocVue Invoice Keying

AS400

Coupa Scanning

Coupa Electronic Invoice

Excel

Open Invoice

A/P Workflow

Quorum

ADP

Requisition Form Issue Resolution

Excalibur Keying

DocVue Routing

Purchase Order Issue Resolution

Oracle R12

SDG

Maestro

Word

Three Way Match & Two Way Match

Outlook

Purchase to Pay

TMS Transportation Management System

PROFESSIONAL EXPERIENCE

Sable Permian Resources 10/01/2018-07/17/2020

Accounts Payable Associate

Process vendor invoices in accordance with the established procedures in Open Invoice and A/P Workflow software systems.

Review vendor statements for past due invoices and contact vendors to resolve disputes.

Collaborate with appropriate accounting department personnel to ensure accurate month end cutoff and timely monthly close.

Assist in responding to auditor inquiries and requests.

Write up vendor setups, changes and ACH adds, contact vendor for appropriate documents such as banking information, W-9 forms and appropriate banking letters. Called vendor for verbal verifications on banking information.

Index invoice from mail to A/P Workflow directly to correct workflow such as completions, drilling, production and GA.

Complete Journal Entries in Quorum software for end of month, these were invoices that were put into suspense coding and AFE where open.

Processed exceptions in Open Invoice distribute problem exceptions

Worked on various special project due to acquisitions and company Bankruptcy

Genesis Energy

Accounts Payable Clerk 12/2017-09/01/18

Process vendor invoices in accordance with the established procedures in Oracle & TMS software systems.

Generate and mail vendor payments.

Review vendor statements for past due invoices and contact vendors to resolve disputes.

Scan vendor invoices into imaging system

Collaborate with appropriate accounting department personnel to ensure accurate month end cutoff and timely monthly close.

Assist in responding to auditor inquiries and requests.

Maintain Rail and empty freight Excel spreadsheet for weekly meeting with the manager of rail logistics.

Fix any error that prevent TMS from interfacing with Oracle.

Pull invoices and freight documents from vendor websites and send to TMS system to be processed.

Approve accessorial freight charges for payment.

PTW Energy Services

Senior Accounts Payable Coordinator 03/2016-12/2017

Full cycle accounting; Code and process invoices daily

Audit, code and process expense reports to ensure proper procedures are maintained

Handled vendor issues such as late payments, non-payment, w-9 and vendor set up issues

Handled branch issues with utilities, freight issues, invoices and AP procedures

Maintained supplier setups and W-9 request

Weekly check runs and aging reports; File invoices and check copies

Maintain AP invoice inbox, scan invoices to the branches for approvals and purchase orders; Prepare 1099’s

Southwestern Energy Company

Accounts Payable Associate III 08/2015-03/2016

Coded and processed over 1200 invoices weekly

Handled vendor issues (late payments, non-payment, w-9 and vendor set up issues with ADP system)

Set up and conducted meetings for procedures on receiving credits and write offs. Wrote up procedures to be used by accounts payable department

Maintained and distributed aging report using excel spreadsheet

Freeport McMoRan O&G LLC (formerly PXP)

Senior Accounts Payable Associate 07/2011-08/2015

Received and processed special check handling request, coded and checked for approvals

Maintained check request logs for the check run and Treasury department

Maintained and distributed the High Dollar report and Critical payment log using Excel spreadsheet

Responsible for the monthly recurring rental payments domestically and international

Reconciled vendor statements.

Processed and maintained marketing invoices and monthly logs

Processed drilling invoices as well as back up for the utilities and corporate invoicing including coding and routing for proper approvals

Prepared the wire ACH and International wire payments

Back up for A/R entries and checks

Nabors Shared Service

Credit Card Administrator/AP Analyst/AP Processor/Help Desk 07/1999-06/2011

Credit Card Administrator

Ensured the efficient administration of the company’s Procurement cards and Travel & entertainment card programs utilizing Comdata, American Express and Diners Club cards for low dollar, and high volume purchases

Duties and responsibilities were to review and process new card applications, canceling and reissuing lost/stolen cards; Updated company website for corporate credit card policies, procedures and forms

Support for monthly cardholder reconciliations, audits of compliance with company policy

AP Analyst

Supported 13 business units on releasing invoice on matching hold and solving purchase order problems, coding issues, r-code and problems that cause an error

Responsible for coding, logging and researching vendor refund checks

Set up recurring payment and handle any problems on recurring issues

Worked on various clean-up projects as well as the committee for testing new Oracle system procedures and NSG (internal accounting system) testing

AP Lead

Supported a team of five processors, keying both operations and SGA invoices

Processed between 2000-2500 invoices per month

Responsibilities included training team on new procedures, acting as lesson between management and team, handle any disputes or problems on team, make sure appropriate tax was accrued, batching and reviewing for approvals, matching invoices with detail reports and proofing for mistakes

Help Desk

Handled between 70-95 live calls, voice mail and e-mails per day handing vendor questions and payment inquiries

Followed up with processors for status update, general office duties such as filing batches, checks and vendor set-ups. Received, sorted and distributed A/P mail

EDUCATION

Brazos Business College, 1990-1991

Coursework included business and word processing courses.

North Harris Community College, 1982-1984

Coursework included accounting and computer courses.

McCullough High School, 1976-1979

Diploma attained.

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