Executive Assistant Manager

Profile Summary

Qualitative experience in the aspects of Facility Management, General

Administration, Employee Engagement, Meeting & Event Management and Process & Policy Implementation

Insightful exposure of working with multi-cultural onsite & offsite teams

& clients for site administration, new site set-up and key initiatives.

Acted as a SPOC for Business Heads, Departmental Heads, Clients and Distributors/ Vendors to ensure proper lines of communication; showcased problem resolution capabilities and a high level of confidentiality.

Excellent track record of managing secretarial functions for senior management and managing all areas of personal & confidential matters including travel arrangements, official correspondence, appointments, calendar management, VISA & Insurance

Skilled in maintaining records, writing minutes of meetings, corresponding with external & internal clients and scheduling important meetings

Proficient in processing accounts & invoices, liaising with Suppliers for payments & transfers and reconciling petty cash.

Innovative thinker & well organized with excellent interpersonal, communication and organizational skills; cheerful, enthusiastic & innovative with experience in managing stringent deadlines.

Able to prioritize work and manage time effectively.

Good-negotiator & communicator, experienced in formulating sourcing strategies and vendor identification / development. Core Competencies

Career Timeline

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Rajeve Mohanan

An Achievement-driven Professional offering over 18 years of rich and qualitative experience in General Administration; targeting Strategic assignments in General Administration with an organization of high repute Preferred Industries: Oil& Gas/ Construction/ Shipping/ Transportation/ Manufacturing Preferred Location: Abu Dhabi / Dubai

******.**********@*****.*** +971-**-*******

May’ 00 – Sep’ 00 with Radiant

Corporate Network Inc. (An

associate of Standard

Chartered Bank - Credit Cards),

Bengaluru as Marketing

Executive

Feb’ 06 – May’20 with

ALE Middle East LLC,

Abu Dhabi as Executive

Administrator

Apr’ 02- Jun’ 05 with Ghantoot

Transport & General

Contracting Establishment,

(Transportation & Contracting

Est.) Mafraq, Abu Dhabi as

Executive Secretary

Feb’01 – Mar’02 with

United Pallets

Manufacturing Co.,

Jebel Ali as

Administrative

Assistant

Professional Experience

Feb’ 06 - May‘ 20 with ALE Middle East LLC, Abu Dhabi as Executive Administrator Key Result Areas:

Drafting documents for office staffs & workers for Insurance Cards/EID /Fitness Cert and thereby liaising with PRO in time with regards to visa for Residence & Visit / Renewal & Cancellation.

Maintaining the records and database of POA/MOA/MOM for Directors & General Manager.

Preparing the invoices / packing list thereby co-ordinating in preparation of Certificate of Origin for Import & Export of equipment.

Coordinating with PRO and local agencies for company registration renewal/Trade License & Chamber of Commerce/Civil Defence Certification.

Functioning as Executive Assistant to Senior Management including preparation of calendar, coordinating official travel & hotel arrangements, official correspondence, appointments, calendar management, passport, VISA, Insurance and so on.

Collaborating with the Accounts Department to ensure that the payment or transfer is done precisely to Suppliers as per terms and conditions agreed.

Organizing meetings including preparation of supporting material and taking down the agenda; rendering assistance to the Director.

Executing various back-end sales activities including market research, gathering requirements of all prospective companies, development of new corporate links through e-mailers & follow-ups, collation.

Creating & maintaining a comprehensive Department Database and Management Information System for preparation of a variety of specialized reports using Sales Force on MS Word, MS Excel; delivering PowerPoint presentations to the portfolio companies across the globe.

Developing executive reports highlighting performance of the business unit against the goals and submitting the same to top management; creating expense reports and reconciling charges against statements as per company guidelines.

Maintaining the list of Tugs and Barges covered for long term basis and preparation of quarterly Charterers Liability Declarations.

Purchase of Stationery/Laptops/ Printer Cartridges by procuring quotes from different Suppliers.

Managing the entire gamut of administration functions, including back-end operations, logistics, travel, scheduling

& keeping track of other important information.

Previous Work Experience

Apr’ 02 – Jun’ 05 with Ghantoot Transport & General Contracting Establishment, (Transportation & Contracting Est.) Mafraq, Abu Dhabi as Executive Secretary Highlights:

Prepare enquiries and Purchase Orders for Managers.

Arranged the travel & hotel accommodation for senior managers.

Managed the sensitive information in a confidential manner as well as booked the conference calls, rooms, taxis, couriers as well as hotels.

Contributed with the computer and manual filing systems.

Drafted the letters and emails on behalf of Purchase Manager, managed databases, prioritized workloads implementing new procedures and administrative systems as well as liaised with relevant organizations.

Ensured operation of equipment by completing preventive maintenance requirements.

Maintained diaries and arranged appointments typing, preparing and collating reports filing.

Prepared and monitored invoices.

Feb’ 01 - Mar’ 02 with United Pallets Manufacturing Co., Jebel Ali as Administrative Assistant Highlights:

Created and distributed the correspondence memos, letters, faxes and forms.

Contributed in the preparation of regularly scheduled reports Develop and maintained a filing system for the Order office supplies.

Booked travel arrangements and accommodation for Managers & Workers.

Maintained up-to-date employee holiday records and contributed by replying to email, telephone or arranging face- to-face enquiries.

May’ 00 - Sep’ 00 with Radiant Corporate Network Inc. (An associate of Standard Chartered Bank - Credit Cards), Bengaluru as Marketing Executive

Highlights:

Developed a marketing strategy in accordance with the overall company goals and vision for Credit Cards.

Created and promoted the overall brand identity of the company.

Prepared and managed a marketing plan for an intended product, service, idea or event. Computer Skills

IFS Accounting Software, MS Office Suite (Word, Excel & Power Point), MS Outlook 2006 - 2019. Hobbies & Interest

Yoga, Travelling, Photography & Music.

Education

MBA in Marketing from Rathnavel Subramanium Institute for Management Studies & Research, Sulur, Coimbatore, India in 2000.

Bachelor of Commerce in Travel & Tourism Management from Sree Narayana College, Nattika, Thrissur, India in 1994.

Personal Details

Date of Birth : 10th Jul’ 1975

Nationality : Indian

Marital Status : Married

Passport Details : T8169891 Validity: 2nd Feb 2030 Driving License : UAE Driving License Validity: 26th Sep 2022 Visa Details : Employment Visa Validity: 17th Feb 2022 Languages Known : English, Hindi, Tamil, Malayalam & Arabic Address : Bldg. No.33, Flat 203, Mussafah Shabia 11, Abu Dhabi, United Arab Emirates

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