Office Administrative Assistant
Resume:
Victoria Peralta
**** ******* **. ******, ** ****6• 832-***-**** • *******@*****.***
PROFESSIONAL SUMMARY
Resourceful professional with a wide range of experience in the accounting and customer service field for over six years. Skillful team player who goes above and beyond expectation of job duties. Capably handles demands for time and attention while maintaining a positive and approachable attitude. Combines focused work ethic with problem solving strengths to do whatever it takes to get the job done. SUMMARY OF QUALIFICATIONS
Work under limited supervision, relying on experience and judgment to accomplish assigned goals
Extremely dedicated, driven, excellent team player and an effective communicator
Fast learner; quick to demonstrate initiative and good at taking direction
Comfortable working in a fast paced, high pressure environment
Ability to meet tight deadlines and juggle multiple priorities
Extensive software skills including Microsoft Office and Viewpoint; advanced typing and 10 key EXPERIENCE
Baker Hughes., Houston, TX December, 2019- April
Administrative Assistant
Manages 3rd Party services (J.J. Keller) for CDL/ Non - CDL Drivers to ensure Drivers are in compliance
Enter weekly time sheets into Oracle for Operations Teams
Reconcile Oracle’s Boxi report to Data Spreadsheet of weekly hours
Create NSR’s for Purchasing department into Oracle
Create eF128 for Logistics’ department into Oracle
Update and upload Certifications for Assets into Maximo such as yearly DOT Inspections and IFTA License Certifications
Create Equipment and Container Labels for Yard
Answers multiple phones/Lines, responds quickly and accurately to incoming telephone calls by routing calls, providing assistance and furnishing general information to internal and external callers.
Greets and Directs Visitors to correct department and Notifies the appropriate person that visitor has arrived
Maintain office, Conference rooms, Break room, and Coffee Bar
Responsible for office inventory
Retrieve, sort, and Distributes incoming Mail/Deliveries
Order catering for meetings, Company Parties, and Field Events Brace Integrated Services, Houston, TX September, 2018- April, 2019 Accounts Payable Coordintor
Assist with Daily projects including audits and budgeta during tight deadlines
Assist in month end close
Accrued unpaid invoices for cost and monthly revenue.
Accoutns Payble full circle, match tickets, data enntry, process and print checks to pay Vendors
Process monthly EFT’s and added pending invoices to weekly work file
Reconilled invoices and statements including compnay credit cards
Maintained Vendor files
Setup New Vendors in Viewpoint after filing out credit applications, tax certificates, and receiving W9 and COI.
Completed all Job information sheets
Organized and maintain paper/electronic files
Assisted Project Managers/ Purchasing/ and Receiving in daily duties Tx-Morrow Construction, Houston, TX June, 2018-Current Project Administrator
Utilize MS Word, MS Excel, and MS Outlook to create documents, respond to inquires and create spreadsheets.
Maintain a highy organized work area and manage multiple projects simultaneously
Release or Hold Payment pending Compliance
Reviewed and became familiar with plans and specifications to ascertain scope and complexity of the project.
Ensure COI was submitted and in compliance before payment is processed to vendor
Create/Assist Project Managers and maintain all copies of contacts, purchase orders, change orders, etc.
Maintain Purchase order and Contract Log for assigned Projects
Responsible for sending all copies of signed Contracts, Purchase Orders, and Change Orders to field Superintendent’s
Responsible for gathering all warranties from Subcontractor’s in triplicate
Mail out all Notice of Commencements to Suppliers upon request
Establish and maintain communication with Vendors and Subcontractor’s
Become familiar with Construction Cost Code system
Review and become familiar with budget for labor ad material cost allocated for the projects and ensures that all efforts are made to complete project within budget.
Prepares weekly and monthly Subcontractor’s draws for payment as well as suppliers’ invoices.
Prepares Monthly Reports
Prioritizing tasks to make sure that multiple deadlines are met Texas Wall and Landscape/Harper Brothers Construction, Houston, TX March 2015-Oct. 2017 Accounts Payable Lead
Lead, support and train accounts payable department
Assist with daily projects including audits and budgets during tight deadlines
Assist in monthly, quarterly and year end close for proper financial statement recording
Accounts Payable full circle; code, match tickets, data entry, process and print checks to pay vendors
Process and submit monthly/weekly EFTs including truck and office rents to bank for timely payment
Reconcile invoices and statements including company credit cards
Release or Hold Payment pending Compliance
Ensure COI and Certified payroll is submitted and in compliance before payment is processed to vendor
Maintain vendor files including subcontracts and certificates of insurance related to contracts
Create purchase orders and subcontracts according to company contracts and ensure proper billing
Order Purchase order books, entered in excel worksheet for tracking and audit purposes, and three way matched with Vendors and field backup.
Setup New vendors in VP software after filling out credit applications, tax certificates, and receiving W9
Filled out all Job information sheets for Awarded and Current jobs
Texas Lien Notice - Researched, resolved, and sent all documentation to Bonding company
Replaced Lost/Damaged Checks
Organize and maintain paper/electronic files
Assisted Project Managers in daily duties regarding Payroll Specialist
Distribute all incoming timesheets accordingly to Project Manager for approval
Collect Weekly Time for paying weekending and Enter All hours into excel spreadsheet
Enter/Match hours in Viewpoint, and ensure hours are correct in Software and on Payroll spreadsheet
Create EFT bank upload for Direct Deposit
Print Check and Direct Deposit slips; Make sure checks/direct deposit slips are sorted by crew
Create AP Batch and Post
Create Job Cost Report to GL Report
Close Current pay period
Replace lost/damaged checks
Email pay stubs to participating employees
Processed Payroll for Two companies over 250 employees
Assist Payroll in yearly Audit
Human Resources
Participate in yearly Open Enrollment Period
Assist with New Hires Application and Benefits Package
Assist HR with yearly Audit
Receptionist
Answers multiple phones/Lines, responds quickly and accurately to incoming telephone calls by routing calls, providing assistance and furnishing general information to internal and external callers.
Greets and Directs Visitors to correct department and Notifies the appropriate person that visitor has arrived
Maintain office, Conference rooms, Break room, and Coffee Bar
Responsible for office inventory and Field supplies (Ex. Gloves, Hardhats, Safety Vest)
Retrieve, sort, and Distributes incoming Mail/Deliveries
Serves as clerical and administrative back-up
Order catering for meetings, Company Parties, and Field Events
Occasional food runs for office
Memco, Houston, TX July 2014-February 2015
Billing Clerk
Oversee incoming invoices from vendors and suppliers to ensure quantity and pricing accuracy
Input all incoming and outgoing invoice in bookkeeping software program for accounting purposes
Disseminate information via phone, mail, and email
Organize and maintain paper/electronic files
SOFTWARE
Tempworks
QuickBooks
Viewpoint
E-Builders
Oracle
Maximo
Procore
EDUCATION
North Shore Senior High School, Houston, TX – Diploma 2009-2013 Lone Star Community College, Houston, TX- Business Degree in Progress 2016-2018 REFERENCE
Heather Maldonado
Main Lane Construction
*************@**********.***
Rebecca Smith
Candice Renteria
TRW Family of Companies
Jessica Herrley
TX-Morrow Construction
Randy Coghlin
Baker Hughes
*****.*******@***********.***
Stacy Spoerle
Baker Hughes
Stacy.spoerle@baker Hughes.com
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