Administrative Assistant Accounting

fawn l. walker

**** ***** *****, *******, ** ****0

Cell: 513-***-**** ********@*****.***

Executive Administrative Assistant

Professional Administrative Assistant with over ten years of experience managing business relations and special projects at the senior management level.

Serve as primary point of contact and liaison between management, sales teams, office personnel, clients, and vendors.

Maintain excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality.

Provide high-level administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Superior telephone, customer service, and general computer skills with business proficiency in Microsoft Office applications.

Hard-working and motivated to take on new challenges, able to quickly learn and apply new strategies and solutions in a fast-paced environment.

Skilled in:

Project Management Creativity & Innovation Organizational Skills

Team Leadership Detail Oriented Retrieving Information

Professional Experience

JACOBS ENGINEERING, Cincinnati, OH 3/2012 – 11/2020

Project Administrative Assistant

Job Responsibilities:

Maintain project specific project procedures manuals, project filing systems and document control system.

Assemble project deliverables and prepare transmittals of data.

Prepare spreadsheet reports from raw data provided by managers.

Type drafts and finals of correspondence, reports, specifications and transmittals from typed and handwritten copy.

Prepare monthly letters/transmittals for client invoices.

Log and process shop drawing submittals for projects and maintain the shop drawing log.

Input of data, review and documentation of financial status of projects.

Point of contact and coordination between project manager and other team members.

Type into final form correspondence, reports and transmittals from typed or handwritten copy.

Make travel arrangements.

Maintain administrative files.

Copy documents and materials.

Answer telephones and accurately record questions or provide assistance to callers

MOODY•NOLAN, INC. Covington, KY 10/2008 – 3/2011

Administrative Assistant / Accounting Assistant

Job Responsibilities:

Liaison between all departments to ensure proper communications and reporting practices.

Organized the details of special events, travel arrangements, corporate agendas and itineraries.

Scheduled and greeted clients, answered telephones, purchased office supplies, and performed data entry.

Created and executed numerous projects using Microsoft Excel, Word, and Power Point.

Provided executive-level administrative support to the upper management with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines

Lead both electronic and direct mail production and distribution.

Create all necessary documentation of policies and procedures.

K4 ARCHITECTURE, LLC, Cincinnati, OH 2/2008 – 9/2008

Administrative Assistant / Accounting Assistant

Job Responsibilities:

Provided executive-level administrative support to the upper management with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.

THERMALTECH ENGINEERING, CINCINNATI, OH 4/1996-2/2008

Administrative Assistant / Accounting Assistant

Job Responsibilities:

Calendar management and scheduling for regular department meetings including planning and setup.

Event planning and coordination for team functions for groups ranging from 30-75 employees.

Maintained Outlook calendars for company presidents, department managers, and engineering department.

Organized and maintained department spreadsheets and files.

Researched and resolved commitments maximizing manager’s time more efficiently.

Maintained excellent communication within the team and between departments in the organization.

Worked closely with our travel vendor, coordinated and arranged travel for department employees to attend conferences, seminars and other engineering activities.

Assisted accounting officers with payroll and report development.

Office supply coordination and purchases.

Exceptional time management, organizational and prioritization abilities

Possess a strong customer service ethic and a proven ability to thrive in a fast-paced high growth work environment.

Poised, articulate and innovative.

Self-directed and self-motivated with a “can-do/will-do” attitude.

Other administrative tasks as assigned.

THE EGER GROUP, Cincinnati, OH 11/1994-1/1996

Customer Service Representative

FREQUENCY MARKETING, INC., Cincinnati, OH 8/1990-11/1994

Customer Service Representative

Education

SOUTHERN OHIO COLLEGE, Cincinnati, OH

Under graduate studies, Major: Computer Programming

MILFORD HIGH SCHOOL, Cincinnati, OH

High school diploma

Contact this candidate