ZAYTOON VARIAWA

IDENTITY NUMBER: 730**********

PHYSICAL ADDRESS: 30 ROSEDON ROAD, RONDEBOSCH EAST, CAPE TOWN, 7780 EMAIL ADDRESS: adirul@r.postjobfree.com

MOBILE NUMBER: 073-***-****

Core Strengths: Technical Expertise:

Proficient in processing a timeous and accurate payroll Microsoft Outlook Exceptional attention to detail and problem-solving Microsoft Word Strong verbal and written communication skills Microsoft Excel Able to prioritize Basic Evernote

Professional / Confidential Psiber (6 months)

Trustworthy, accountable, diplomatic, self-starter VIP (6 weeks) Works well independently or within a team to Accsys achieve / deliver optimal company goals (more than 15 years exp) Implementing Internal checks and controls Sage Pastel - Fossil Sound understanding of HR policies and procedures SAP – Fossil EDUCATION

Secondary:

• Matriculated from Salt River Senior Secondary in 1990

• Subjects: English, Afrikaans, Biology, Accounting, Mathematics and Business Economics Tertiary:

• Proteaville Technical College (Jan 1992 – June 1993)

• Attained an N6 Certificate in Computer Accounting

• Subjects N4:

o Accounting, Computer Practice, Office Practice and Communication

• N5:

o Accounting, Computer Practice, Office Practice and Auditing

• N6:

o Accounting, Mercantile Law, M.I.S. and Income Tax Achievements:

• Most conscientious student (Matric)

• Certificate in Bookkeeping (Centre for Management Development – February 1991)

• Certificate in Human Resource Management 2008 – 48 hrs (Saturdays @ CPUT) EMPLOYMENT HISTORY

Fossil HO (Paarden Eiland) June 2018 – Nov 2019

As a Payroll / HR Administrator for approximately 250 employees on SAGE Pastel Duties and Responsibilities Include, but are not limited to (the full payroll processing function):

• Loading new and past Employees on different profiles (PT / FT / Seasonal / casual)

• Ensuring new starter packs are compliant wrt Sars Tax Ref No’s, Proof of bank / residential details, ETI, next of kin etc

• Creating a csv import file from timesheets received from our 27 branches nation wide

• Uploading the Import file into Payroll where any manual adjustments are made eg traffic fines

• Approving, Synchronising then importing leave from ESS to Payroll

• Performing Maternity or Pro Rata calc’s (engagements / terminations) as and when required

• Reviewing monthly timesheets to ensure hrs logged are in accordance to the applicable contracts

• Preparing retrenchment calcs

• Resetting forgotten employee passwords on ESS

• Applying for SARS Tax Directives

• Loading the directive on Pastel

• Processing the monthly Payroll journal for Finance as well as all required month end reports

• Dealing with payroll queries and executing related calculations / amendments

• Ensuring monthly timesheets / overtime is approved and compliant with company policies

• Maintaining employee profiles on SAP and leave hierarchy on ESS

• Managing the company’s leave and keeping accurate records of company’s total leave liability

• Updating and maintaining staff movement and loan schedules

• Updating and maintaining staff distribution and vacancy lists

• Emailing employees their salary slips for review before loading the eft

• Timeous handover of payroll to the FM for review and release

• Ensuring employee payroll cost centre and journal codes agree to Finance’s GL codes

• Preparing accurate UI docs and salary schedules when required

• Monthly medical aid recons

• Preparing docs for Staff loans, Advances and acknowledgments of debt

• Recovering full balances of loans or staff deductions on termination

• Processing terminations and alerting IT of employees last actual day worked

• To place authorised Ads when vacancies arise. To prepare the questionnaire / pack for the interviews. To request stores, prepare a test when it’s a requirement for the position. To ensure the shortlists provided / received are EE compliant. To be a member on the panel of interview. To reconcile the test and scores to ensure the process was fair and unbiased.

• Preparing and emailing contracts to new employees and the Store Managers of the branch they will be reporting to

• Prepping personal files for CCMA hearings

• Maintaining a controlled open-door policy with regards to staff issues within the boundaries of the Basic Conditions of Employment.

Reason for wanting to leave: Er requested my husband to relocate to JHB - 3 months later he requested my husband return to CT to manage their CT office. Unitrans HO (Kenilworth) Maternity FTC from Sep – Dec 17 then extended to Feb 2018 As a Payroll Administrator for approximately 450 employees on an In house system (Psiber) Duties and Responsibilities Included But were not limited to:

• Manually loading timesheets received via email on to an excel template using interface codes which supported the monthly import into Psiber

• The larger depots (KZN, Gauteng and PnPay) would send their authorised timesheets on an excel spreadsheet that was easier / quicker to import.

• Once all overtime, allowances, travel claims, etc are received I would check the import for any errors, eg Incorrect employee numbers, incorrect cost centres, double claims (claims for the same allowance in two consecutive months), etc

• Liasing with necessary department heads to rectify these errors before sending the depots their costings.

• Once costings are approved all claims are processed.

• Processing Terminations, Engagements and Maternity leave applications as per approved notifications received via Psiber

• Loading and deducting Garnishees, Acknowledgements of debt, IT 88’s and any other loans.

• Reconciling Medical Aid billings to contributions deducted from Employees.

• Calculating all allowances on the previous months Rate of Pay.

• Preparing monthly packs with all supporting documentation for audit, review and release purposes.

• Sending final costing reports and a summary of the GL to depots for Mangers to approve and sign off.

• Preparing monthly Annual Bonus provision schedules.

• Capturing leave

• Printing and posting pay slips

• Updating leave reports

• Calculating salary advances and sundry expenses

• Dealing with all post payroll queries

Reason for leaving: Employee returned from maternity Stodels Nurseries HO (Bellville) Dec 2014 – 30th of June 2017 As a Payroll Administrator for approximately 490 employees Duties and Responsibilities Include But are not limited to: Time and Attendance:

• Preparing weekly reports which must be circulated to 6 Branch Managers (BM’s) by 09h00 every Wednesday morning.

• Except on the week leading to cut off, then the 1116 is circulated on the Monday and Wednesday.

• The 1116 feeds from the biometric clock employees use to check in every morning and out in the evening.

• Before sending the weekly report, I check each employees clock in / out and rectify glaring errors before calculating and forwarding to the Branches.

• Sometimes branches send clock cards which I have to manually capture before calculating.

• The 1116 leads to the monthly 1114.

• This report highlights hours worked, PHW, Sundays worked, leave pay or any overtime due.

• Once authorised and signed off by Management, I import the Time and Attendance Module into the actual Payroll Module

• Where I pro rate earnings for employees who join or leave mid month, Deducting leave over utilized, Any staff loan or garnishee deductions as well as reimbursements (i.e Travel claims, back pay, advance, etc)

• Once all adjustments are loaded I review the both payrolls (salaries – permanent and salaries general

– fixed term contracts) before 1st review with the HRM and final review with the FM before I import the efts into our Nedbank account. Where I print out an error report (branch codes and account types mainly) which I fix before sitting with the FM for final release.

• At which point all relevant documentation (eft listings, variable reports, difference in basic and nett pay reports, employees discharged and engaged, etc) are reconciled to the eft imported.

• Dealing with any post payroll staff queries

Leave:

• Capturing all leave utilized by employees. Whether maternity (unpaid), Annual, Sick, Special or Family Responsibility.

• Advising employees when they have reached or exceeded their cycles since this leads to unpaid days.

• Printing of leave reports as requested by Management ( for hearings or disciplinaries) More KPA’s

• Loading new contracts while bearing in mind the different types, profiles and accessibility, ie Permanent Admin, Permanent Roster, Flexi No Leave Accrual, Part time and Student.

• Creating, copying, editing and linking variables to the payrolls.

• Transferring employees between between payrolls.

• Checking SARS for any outstanding IT88’s. Advise employees of deduction then load the eft.

• Monthly electronic UIF submissions

• Ensuring all new applications received include essential information ie SARS Tax ref No, Passport number and Country if a foreign national, Address and contact number as well as Equity status.

• Advising employees on HR / payroll related matters.

• Attach job descriptions to every contract successfully signed of to avoid confusion wrt roles and responsibilities.

• Checks and cross checks ensure there are no ghost employees or members on either payroll as well as casual wages.

• Constantly converting hrs to days or from weekly to monthly. Contract / profile dependent.

• Filing - Important it’s up to date. Due to high staff turnover rate and frequent hearings.

• Maintaining Personal records ie change in bank details. Transfer between branches (there are 5 plus the Cafe)

• Issuing UI19’s on termination to maintain a controlled open-door policy with regards to staff issues within the boundaries of the Basic Conditions of Employment.

• To maintain a controlled open door policy with regards to staff issues within the boundaries of the Basic Conditions of Employment.

• Assisting the HRM as and when required.ie when prepping for hearings / disciplinaries/ grievances

• Printing necessary monthly reports for HRM and FM

• Bi Annual Sars EasyFiling: Preparation and Online submission Reason for wanting to leave: Commute became too expensive EMPLOYMENT HISTORY

National Bargaining Council for the Clothing Manufacturing Industry Jan 2007 – Dec 2014 As a: Payroll / Human Resource Administrator 450 Ee’s) for the Cape and Northern Regions as well as our Provident Fund

Duties and Responsibilities Include But are not limited to:

• Maintaining Employee data bases ie engagements, terminations, adding / removing beneficiaries

(dependents), transfers between Chambers / medical aids / pension funds, updating records when employees change bank details, following up on Pension Backed Loans and ensuring employees do not over utilise their leave (annual/sick or compassionate)

• Preparing the Monthly Salary run for Permanent and Fixed Term Contracts as well as locums and disabilities

• Annual Online Seta submissions.

• Annual Online Return of Earnings submissions.

• Authorised to release eft’s on the Northern Chamber Nedbank Account.

• Audit Preparation: A monthly (excel) breakdown of all payrolls from CTC to Nett pay which reconciles to Accsys (Our Payroll Package), As well as the breakdown of Annual leave captured and remaining at year end for cost purposes, Salary projection for the new year, including probable increases, SDL costs and possible vacancies.

• Providing Momentum and Liberty with Annual employee updates to ensure appropriate cover.

• To place authorised Ads when vacancies arise. To prepare the questionnaire / pack for the interviews. To request the HOD prepare a test when a Finance or Labour position becomes vacant. To ensure the shortlist provided by HOD’s are EE compliant. To be a member on the panel of interview. To reconcile the test and scores to ensure the process was fair and unbiased. To sign off on the process as an Employee Equity representative.

• To assist with Bi Annual SARS efiling.

• To sit as Vice Chair / Trustee on our Staff Pension Fund.

• To maintain a controlled open door policy with regards to staff issues within the boundaries of the Basic Conditions of Employment.

REASON FOR WANTING TO LEAVE:

Needed to improve my work / life balance

GERT VAN DE MERWE COUTURIER Feb 2000 – Dec 2006

As a Bookkeeper / Payroll Administrator

Duties and Responsibilities included but were not limited to:

• Bookkeeping to Trial Balance – 10 Cash books and a General Ledger (Pastel). Monthly bank reconciliations. CMC calculations. 3rd party payments, Bi-Monthly Vat Returns. Stock tacking. Creditors. Cash flow projections. Internet Banking. Preparing daily banking for the driver. Dealing with staff matters. Updating staff records. Maintaining staff leave utilization. Calculating staff loans and repayments. Dealing with Imports and Exports. Project managing the entire process of all imports from placing the order to delivery in ZA – including foreign banking to suppliers in India / France/UK and other. Similar process wrt export procedure except we had to comply with packaging requirements. General Office Administration. The owner was often away (2 weeks every month). In his absence I would liaise with Absa’s Relationship Manager, to avoid any financial hiccups and handle HR matters.

REASON FOR LEAVING:

Personal Growth

SOUTH AFRICAN SCOUTS ASSOCIATION July 1998 – Jan 2000 As a Half Day Bookkeeper to Trial Balance

REASON FOR LEAVING:

Job offer from Gert van de Merwe

SUPA QUICK May 1997 – May 1998

As a Half Day Bookkeeper

REASON FOR LEAVING:

Franchise dissolved

BOWES-TAYLOR STUDIOS Jan 1996 – May 1997

As a Girl Friday

REASON FOR LEAVING:

Owner retired

ROCHESTER CASH STORE Jan 1994 – Aug 2001

As a Half Day Bookkeeper (Afternoons only)

REASON FOR LEAVING:

It was a family concern and our father passed on

STER KINEKOR March 1991 – Jan 1992

As a Counterhand

REASON FOR LEAVING:

To further my studies

REFERENCES

Ms Janice Meyer (MC)

HR Manager – Fossil HO

M: 072-***-****

Mr Preggie Naidoo

Payroll Manager – Unitrans HO (Kenilworth)

M: 083-***-****

Ms Joanne Hawes

Branch Manageress: Stodels Bellville (Flagship / SANA Award winning Branch) M: 083-***-****

Mr Sicelo Nduna

CEO (NATIONAL BARGAINING COUNCIL FOR THE CLOTHING MANUFACTURING INDUSTRY) M: 083-***-**** / 072-***-****

Ms Beverley Durant

Gert van de Merwe’s Financial Accountant

M: 082-***-****

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