Syed Shiraz Jilani

Phone +923*********,wtsapp +971*********

adir97@r.postjobfree.com

Availability : Immediate

Career Objective

To work in a professionally stimulating environment where integrity and sincerity are Valued. I would like to feel at the end of the day that I have contributed significantly to the organization. Dec-2018 – March – 2020 Admininstration Executive & Maintenance Coordinator Dubai (UAE) Worked with a well reputed and one of the iconinc symbol of Real Estate & Construction”BU-Haleeba Group of Companies! In department of BU-Haleeba Contracting & Camp’s Mangement “BHC” as Administration & Camps Executive in Dubai with dynamic professionals. In the year Dec-2018 to March-2020 Key responsibilities were:

Responsibilities:

Worked with Camp’s Manegers and Facilities Manger to manage all camps related & leasing matters.

Meet & Greet with clients for purposes of leasing and to serve them with high support to visit different phases of residential accomadation.

Lead daily and weekly scheduling meeting to review work completed previous and ongoing .

Provides assistance and supportive advice necessary to assist in the operations.

Maintain files and records with effective filing systems.

Create and manage successfull completion of all work.

Write and distribute email, correspondence memos, letters, and forms.

Assist in the preparation of regularly scheduled reports.

Responsible for handling preventive maintenance,Schedule seasonal services of all planted Electrical and other components inside the premises.

Make sure that all required materials, equipment, should be on right time.

Filing of documents in physical and digital records.

Contribute to team effort by accomplishing related results as needed. I have also worked with a well reputed and one of the Leading Construction & Maintenance Company of Middle East Isam K. Kabbani Group of companies! In department of Administration as Administration Assistant & Document controller in Dubai Head Office with dynamic professionals, in the year March-2014 to March- 2016. Key responsibilities were:

March -2014 -Jan -2015 Administration Assistant Dubai (U.A.E) Responsibilities:

Setting up e-mails with our client companies.

Ensure that all filing is up-to date and in accordance with ISO.

Competent in handling routine departmental tasks.

Put forward workers issues & requirements to higher management and to the H.R Department.

Work with HR department to facilitate newly recruited labors, including setting them up and arrange

camp facilities.

Schedule & arrange Drivers for workers to accomplish their medical for the purposes of Visa

requirements.

Organize and schedule appointments.

Planning meetings and taking detailed minutes.

Write and distribute email, correspondence memos, letters, and forms.

Assist in the preparation of regularly scheduled reports.

Maintain files and records with effective filing systems.

Support other teams with various administrative tasks.

Plan daily events as needed; post and announce schedules.

Experience in working as part of a strong team with positive attitude.

Ability to address problems quickly and effectively.

Document Controller Dubai (U.A.E)

Responsibilities:

Collect, scan and upload documents following set procedures.

Use Smart Solve Document Management for everyday operations, maintenance and quality control.

Print and distribute documents as necessary.

File documents in physical and digital records.

Create templates for future use.

Retrieve files as requested by employees and clients.

Manage the flow of documentation within the organization. Maintain confidentiality around sensitive information and terms of agreement. Jan-2015 - March -2016 Assistant projects & Sites Coordinator Muscat (Oman) I served as “Assistant Projects, Sites & Store Coordinator” in Oman with the same company for the Project Development of Muscat International Airport with Responsibilities such as: Responsibilities:

Ensure all technical documents, such as reports, drawings and blueprints, are collected and

registered in system.

Check for accuracy and edit files, like contracts.

Distribute project-related copies to internal teams.

Work with documents and records across various departments, including H.R & construction.

Works with internal and external parties to initiate and run project.

Coordinates and schedule activities related to the workers Safety Induction as per the given

parameters of HSE.

Arrange flawless supply of PPE for workers on site and should be available in camp store all time.

Prepare Inspection Reports as per the requirements of consultant’s given specification on weekly

bases.

Maintain inspection documentation within discipline for planed specification compliance report

quantities installed.

Regularly reports to project management and senior team of executives.

Assign tasks to internal teams and assist them with schedule management.

Make sure that clients’ needs are met as projects evolve.

Store Coordinator Muscat (Oman)

Responsibilities:

Make sure that all required materials, equipment, vehicles should be on right project at right time.

Receive purchase requests of site for editing and approval and sent to the procurement department.

Places orders for supplies and services, Tracks progress and results,with excellent

communication skills and extensive knowledge of database.

Be aware of accident prevention and help to enforce safe work conditions -

No associate to be on property without signed authorization after working hours

No associate to be on property without signed authorization after working hours

Demostrate supervisor with taking period end inventory. SKILLS

Working knowledge of, or ability to quickly learn, policies and procedures.

Ability to utilize interpersonal skills that contribute to a strong team environment.

Highly responsible & reliable.

Strong planning and organizational skills with sense of priority for deadlines and attention to detail.

Ability to multitask, work in a fast paced environment and have a high level attention to detail.

Strong organizational skills with an eye for detail.

Ability to work independently with minimal supervision. OTHER THEN [OVERSEAS] Employment History

April-2008-Feb-2013 Logistics Supervisor Pakistan

Responsibilities:

Create and maintain record of LPO, Inventory & stock both in hard and soft copies.

Completed and followed up on all registration and traffic documents.

Forwarded client-related quality and service issues to the appropriate manager for resolution.

Communicated all emergencies delays due to weather and carrier schedule changes to

customers and supervisors.

Oversaw rush orders and order changes.

Resolved problems for customer’s warehouses and carriers.

Oversaw scheduling for the day-to-day activities of transportation employees.

EDUCATION

Professional Certifications:

Project Management “2 years Professional Certification Accredited by (British Safety Council, High-field, IOSH,NEBOSH NASP (National Association of Safety Professionals). Bachelor’s Degree

Bachelor’s Degree in Political Sciences.

Computer Skills:

Microsoft Office, MS Outlook, Microsoft Windows XP, Windows Vista, Language Skill

English,Urdu,Hindi

Career History & Professional Summary

I have performed various tasks during my 19 years of professional career History including Document Controlling, Logistics Supervision, Customer Services, Lead Supervisor, Group Leader, Executive Assistant, Counter Cashier, which allows me to facilitate an efficient workflow and improve communications between multiple departments.

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