JENNIFER THARP

**** ****** **** **** *****, Texas 77511

adiqph@r.postjobfree.com Cell 832-***-****

Highly motivated, creative and versatile individual with twenty plus years experience and a proven ability for working effectively with individuals. Exhibits excellent public relations and communication skills and has an outstanding ability to organize, simplify procedures, and prioritize duties. Believes that being a team player is a very important aspect of any profession. Has the desire and ability to attain knowledge in new fields. Core competencies include:

Proficient in MS Office, AMS (Automated Manifest System), Outlook. TEAMS and Sharepoint

Self-motivated to work independently and valuable in team environments

Skilled in fast-paced environments that require initiative, efficiency, and cooperation

Notary Republic

TWIC holder

CAREER EXPERIENCE

Odfjell Terminals (Houston) Inc, Houston, Texas, June 2014 – August 2020 Executive Administrative Assistant

Reported directly to the CEO of Odfjell Terminals (Houston) Inc.

Carry out administrative functions for the executive managers such as expense reports, company credit card and travel

Supported the CFO, Director of QHSE, Director of IT, Director of Sales and the Director of HR

Managed six calendars

Greeted Visitors of the executive management team

Creates PowerPoint presentations for internal and Board meetings

Administer incoming and outgoing correspondence such as email, courier’s parcels, FedEx, Microsoft Outlook meetings, mail distribution.

Coordinate executive travel and corporate events such as AFPM, ILTA, Board meetings. Responsible for the practical work needed in conjunction with external conference and business functions such as, signing up participants, customer invitations, hotel reservations, and keeping track of deadlines.

Assist with local travel arrangements for international visitors

Responsible for visa applications and follow ups.

Up to date on various countries’ visa requirements

Worked with consulates for visas

Entered bills in SAP for assigning POs for payment

Acted as the office manager at the corporate office

Assist with the writing of new business proposals

Worked with multiple companies to choose and order marketing materials for the company

Ordered and maintained inventory of office supplies

Updated digital signage with ScreenCloud

Routed documents for signature by multiple people via DocuSign

Kept internal website up to date with announcements and etc via Sharepoint

Event Planning -was head of recreation committee - planned company picnic and Christmas party Odfjell USA, Houston, Texas, 2005, April 2011 – June 2014 Documentation Specialist

Responsible for assigned vessels with bills of lading and cargo

Performed data entry of cargo into AMS (Automated Manifest System) entering the US via Odfjell vessel for customs.

Bills of lading

Handled all documentation for Odfjell vessels including Statement of Facts

Worked closely with many international companies

Made travel arrangements for both crew and visitors to Odfjell. JENNIFER THARP Page 2

CONTINUED

MRI Technologies – NASA Contractor, Houston, Texas, October 2006 – April 2011 Project Support Technician 1

Provide Configuration Management support for the Avionic Systems Division Flight GFE (Government Furnished Equipment) projects for the EV17 Branch, Crew Thermal and Systems Division projects for EC5, EC7, and EC 3. Worked with the MRI designed applications that are owned by the Engineering Directorate (RID database, Action Item Database, Validation and Verification Database).

Support the following teams through excellent time management, organizational, and multitasking skills: ICCA, A31p Docking station, Robonaut, Amine Swingbed, ISS Portable Oxygen Monitor, Temporary Urine and Brine Stowage System, Fire Cartridge, Cabin Air Separator for EVA Oxygen and Emergency Mask.

NASA Secure Webex – set up and support meetings

Meeting Support: Scheduling (Room/WebEx/Telecom) and Support (Setup/Computer/Minutes/Actions)

Windchill: Posting necessary files

Wiki: Maintain Wiki sites for the various teams

Help with access to ICE and Windchill Projects

Maintain team distribution lists and calendars

Update project web pages.

Format and review documents

Configuration management

Meador Staffing Services, Houston, Texas, 2002 - 2004 Office Administrator – Various companies

Responsible for basic office duties

Accounts payable

Data entry

Travel arrangements

Proposals

Filing

Handle multiple calls

Subcontracts

Purchasing

Correspondence for owner of company

Reference checking

University Baptist Church, Houston, Texas, 1999 - 2002 Administrative Assistant

Responsible for fifteen youth departments with over 300 students as well as workers.

Maintain financial records and receiving / recording of monies for events

Compose, edit, and type correspondence, reports, articles, brochures and fliers

Calendar events using Events Management System (EMS)

Responsible for large budget

Data entry

Receive incoming calls via 10 line switch board

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