Administrative Assistant Office

Yvonne F. Moreno

Houston, TX ***** ***.*******@*****.*** 713-***-**** www.linkedin.com/in/yvonnefmoreno

Administrative Professional

High-performing administrative professional and Notary Public with extensive experience overseeing, supporting, and facilitating a wide variety of project management and business administration activities across various industries. Team player with strong ability to meet organizational objectives and demands, effectively coordinate complex meetings, document review, events and travel, facilitate employee training and analyze processes to become more efficient. Excellent communication, organizational skills, planning and problem solving abilities. Extensive calendar management. Key competencies:

MS Office Notary Public Adobe Concur Aderant GoFileRoom Customer Service Onboarding/Benefits Travel Coordination Templafy DocuSign Front Office/Reception

Professional Experience

Maersk Drilling USA, Houston, TX April 2019 – June 2020

Administrative Assistant/Receptionist

Assistant to Location Manager and all office personnel responsible for a wide scope of clerical duties.

•Prepared expense reports for managers using Concur to permit them to work on projects for increased revenue for the company.

•Facilitated domestic and international travel arrangements for managers and worked closely with the Executive Assistant in Denmark with meeting agendas for global C-Level visits.

•Transcribed Board Meeting Minutes for distribution to Board Members and Global Management.

•Prepared all correspondence and presentations for all internal and external meetings.

•Organized office events resulting in increased optimism among employees.

•Worked closely with Finance/Accounting Departments with invoices and payables.

•Assisted with onboarding new employees by providing badges, photo for Human Resources and setting up introduction meetings for department leaders.

Moss Adams LLC, (Formerly Hein & Associates, LLP) Houston, TX July 2016 – April 2019

Administrative Assistant

Assistant to Office Manager, Specialty Service Group and small bookkeeping office in Allen, Tx.

•Prepared statements, invoices, Master Service Agreements, and Non-Disclosure Agreements for various departments to ensure company’s viability.

•Set up new client files, engagements and posted employees time to make certain of proper invoicing.

•Executed Account Receivable reports for all Partners and Managers resulting in monthly stats for each staff accountant.

•Maintained digital filing system and uploaded documents for effortless use for all employees.

•Organized and managed all internal and external events for office personnel.

•Assisted Office Manager with onboarding new employees to ensure ease into the company.

•Update Houston’s Intranet Site using Sharepoint.

Action Specialties, Houston, TX January 2015 - December 2015

Office Manager

Managed all aspects of the Houston office and assisted office employees.

•Instrumental in the setup, organization and opening of the new office and showroom including construction of warehouse, office equipment, furniture by working with various contractors.

•Increased office efficiency by introducing filing system for all documents and brochures in a central location for sales personnel.

•Directly communicated with the President and Operations Manager daily resulting in a level of confidence for maintaining the office.

•Supported sales representatives and Director of Art with projects and sales reports.

•Liaison between building management, vendors, and new clients.

Hercules Offshore, Houston, TX December 2007 – October 2014

Administrative Assistant

Administrative Assistant to the Sr. Vice President and all QHSE Employees.

•Prepared all materials for Board of Directors meetings and arranged QHSE domestic and international safety meetings.

•Prepared expense reports including conversion of international currency for Sr. Vice President and employees of department.

•Extensive calendar management for Sr. Vice President and departmental upper management.

•Managed all safety programs for offshore/onshore employees to ensure proper Personal Protection Equipment to warrant a safe working environment.

•Represented QHSE at Leadership meetings and aided with the instructions and set-up.

•Developed, managed, and maintained AED/CPR programs for corporate employees.

•Aided other departments and trained new administrative staff.

Activities/Membership

Member, International Association of Administrative Professionals

Volunteer, Houston Food Bank

Certifications and Professional Development

The Power Center (HCC System) - Certified Administrative Professional Courses

Microsoft Office Training

I-Learn Accounting Courses

Offshore Safety & Behavioral Training

Certified in CPR/First Aid

IADC Rig Pass #RP530

ISO 9001/14001 Training

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