Executive Assistant Office
Resume:
Deep Mala Rai
Delhi-*10035
Phone
EXPERIENCE
Karma Chalets (ICK Hospitality Pvt. Ltd.)
OFFICE MANAGER 12/2019 – present
Design, plan and implement sourcing and purchasing strategies
Work with suppliers, manufacturers and internal departments
Maintain a database of approved suppliers
Build and maintain relationships with suppliers and vendors
Negotiate lower pricing
Search and source potential suppliers and vendors
Track, measure and analyze company expenditures
Oversee the recruitment, hiring and training of new staff
Determine and track KPIs
Provide reports for upper management
Adhere to laws, rules and regulations
Lamba Enterprises Pvt. Ltd. (Royal Enfield Dealership)
EXECUTIVE ASSISTANT - ADMINISTRATION
03/2017 – 11/2019
Assess staff performance
Provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company
Purchase new material as needed
Offer solutions for improvement
Monitor costs and expenses to assist in budget preparation
Oversee facilities services and maintenance
Organize and supervise other office activities
Arranging travel and accommodation for the Managing Director.
Day to day planning and organization of the Managing Director’s diary.
Dealing with the Managing Director’s post and correspondence.
Set up meetings and appointments, organizing venues and hospitality for visitors etc.
Service the board including the production of agendas, minutes and key papers.
Document minutes of all meetings as directed by the Managing Director.
Undertake mailings and communication as directed by the Managing Director.
Play a key role in the formatting and presentation of company’s corporate materials and documents.
Maintaining the company’s records including personnel files.
Analyst Law Associates
EXECUTIVE ASSISTANT
12/2014 – 03/2017
Act as the point of contact between the executives and internal/external clients.
Undertake the tasks of receiving calls, take messages and routing correspondence.
Handle requests and queries appropriately.
Maintain diary, arrange meetings and appointments and provide reminders.
Make travel arrangements.
Take dictation and minutes and accurately enter data.
Monitor office supplies and research advantageous deals or suppliers.
Produce reports, presentations and briefs.
Develop and carry out an efficient documentation and filing system.
EDUCATION
2012 12th from CBSE, Delhi.
2010 10th from CBSE, Delhi.
SKILLS
Strong financial knowledge and ability to work with budgets
Able to demonstrate understanding of how job performance affects product quality and customer satisfaction
Ensure accuracy and completion through follow up, strong attention to detail
Ability to use MS Office Systems and any other software deemed necessary
Comply with Company Grooming Standards at all times to portray a professional image of self and the hotel
Analyze market and delivery systems in order to assess present and future material availability
Identify and develop reliable sources of local and international supply
Able to prepare, read and interpret written reports, correspondence, instructions, procedures and guidelines
Able to work independently with minimal supervision
Able to effectively present information and respond to questions from management, employees, suppliers and customers
Contact this candidate