Manager Assistant

JACKIE LOU N. PANGILINAN

Dubai, UAE

Mobile Number: +971-**-***-****

E-mail add.: ******************@*****.***

CAREER OBJECTIVE:

To work in a globally competitive environment on challenging assignment with rapid professional growth which will afford me an opportunity to effectively utilize my abilities for a continuous value addition and growth along with the organization, so as to continue maximum to the concern I work for. WORK EXPERIENCE:

FUJAIRAH NATIONAL CONSTRUCTION LLC

Dubai, UAE

Position: Document Controller

Inclusive Date: August 2018 – Present

Projects: Makeen Properties - Commercial & Residential Building (B+G+6+R) H.E. Mr. Mattar Mohemmed Al Tayer – Private Villa (B+G+1 Floors)

• Responsible for day-to-day Document Management workload.

• Received, issued, log, update and keeping of all the project related documentations.

• Maintain the Project Master Document Register for tracking all technical and non- technical documents.

• Handles all incoming and outgoing correspondence of the site office.

• Assist the Engineer’s on the preparation of Submittals.

• Responsible for Filing Documents in physical and digital records.

• Maintains complete and accurate filling system for forms, contracts, agreements, records and general correspondence.

• Distributing project related copies to internal team in both hard copy and electronics versions.

• Provides secretarial and clerical support to the Project Manager and all Engineers.

• Preparing daily, weekly and monthly report.

• Prepare Monthly Timesheet for the Site Staff.

• Preparing petty cash.

• Responsible for managing emails, queries and distributing to the concerned personnel for their information.

• Responsible in monitoring stationary inventory, supplies and purchasing of orders.

• Receiving and releasing of all Administrative related forms such as Leave request, Resumption, Arrival and Transfers of employee.

GOLDEN SQUARE ENGINEERING CONSULTANTS

Dubai, UAE

Position: Secretary

Inclusive Date: January 2018 – June 2018

• Answer and forwarding incoming phone calls.

• Receiving and greeting visitors at the front desk and directing them appropriately.

• Receiving and sorting daily mail and deliveries.

• Ordering office stationary supplies and keeping inventory stock.

• Booking and arranging ticket for the staff annual vacation leave.

• Typing and preparing Contract Agreement, Financial Proposal and Payment Certificate.

• Preparing correspondence and other printed material for submission.

• Filing and organizing documents both electronic and hard copies.

• Distribute project related copies to internal team.

• Reporting directly to Technical Director, Authority Department Head and Admin Officer.

• Performing other clerical and secretary duties assign to me by all department head and managers.

CONCORD STARS CONTRACTING LLC

Dubai, UAE

Position: Receptionist cum Admin Assistant

Inclusive Date: October 2015 – November 2017

• Answer all incoming phone calls, and to correlate them to the unit required.

• Monitor visitor access and maintain security awareness.

• Receiving and sorting daily mail/deliveries/couriers.

• Reports directly to Chairman, Administrative Officer, Office Manager and HR Manager.

• Responsible for the fulfilling all recruitment needs right from management to executive level in the company.

• Posting jobs on job portals for various function.

• Shortlisting candidates and arranging interviews.

• Ensure knowledge of staff movements in and out of organization.

• Preparing daily timesheets for labor supply

• Preparing trip sheets

• Preparing check list for dispatching

• Assisting the Administrative Officer and all the PRO’s by preparing documents they need for the progress of the project.

• Maintain existing filing system and assist in sorting and filing appropriate paperwork in designated files.

• To ensure that all incoming and outgoing documents are properly controlled and up to date.

• Perform General Data Entry using company system, ERP, Microsoft Excel and Word.

• Perform other clerical receptionist and secretary duties such as filing, mailing, photocopying, collating, faxing etc.

• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies.

• May be assigned additional tasks from time to time by the Administrative Officer and the Chairman.

ABENSON VENTURES INC.

Quezon City, Philippine

Position: Category Associates / Retail Associates

Inclusive Date: May 2010 – August 2015

• Greeting customers and giving them a smile.

• Supervising team member.

• Responds quickly and efficiently to all in-coming sales enquiries, by telephone, fax and Email, preparing catalogues as required.

• Prepares and then follow up on any sales quotations made for clients, negotiating terms with the client at a cost best suited for them.

• Provides smooth delivery transaction of materials to the client for their satisfaction.

• Ensures the Sales database is kept up to date at all times.

• Invoicing, arranging deliveries, stock arrangements and coordination with the sales team.

• Maintain a high level of customer service and customer relations through friendly, courteous, en tertaining, and knowledgeable conduct.

• Demonstrates products and services to existing/potential customers and assists them in selecting those best suited to their needs.

• Meets predetermined quotas and targets, while managing daily operations and represent the client in professional manner.

• Resolves customer complaints by investigating problems; developing solutions; preparing reports; making recommendations to management.

• Monitor competition by gathering current marketplace information on pricing, products, new products, delivery schedules, merchandising techniques, etc.

• Ensure all inventory and stock management systems are maintained accurately, within the agreed parameters and in a timely manner.

NATIONAL KIDNEY AND TRANSPLANT INSTITUTE

Quezon City, Philippine

Position: Pharmacy Assistant

Inclusive Date: January 2007 – November 2009

• Dispenses prescription medication and other medical products to patients under direction of licensed pharmacist.

• Counts pills, labels bottles, prices and compounds medications to prepare prescriptions for patients as directed.

• Compile and sort invoices, checks and customers profile.

• Responsible for maintaining office filing and recordkeeping systems.

• Performs administrative duties, including answering phones, receiving and inputting prescription orders, operating cash registers, and restocking inventory.

• Takes inventory of drugs on hand and records results

• Answer queries on the availability and supply of medicines

• Performs other related duties as required.

SUNFORTUNE INC.

Valenzuela City, Philippine

Position: Secretary / Laboratory Assistant

Inclusive Date: October 2002 – September 2006

• Verifies inventories and prepares orders for certain supplies as directed by the supervisor

• Prepare the recipe/formula for dyeing textile and yarn

• File documents accordingly for easy traceability.

• Verifies dye formulas used to develop or match colors by dyeing samples of cloth, yarn or textile fibers, and determines fastness of dyes, using laboratory equipment.

• Do other duties assigned from time to time by the Manager

• Perform other clerical duties such as filing, mailing, photocopying, collating, faxing, etc. QUALIFICATIONS:

• Excellent communication and written skills.

• Able to learn and apply quickly and effectively.

• Capable to work independently or as a team.

• Self-motivated, hardworking, able to multi-task effectively.

• Proficient with Windows, Microsoft Office, PowerPoint and Excel.

• Flexible within the working environment and able to adapt well in fast pace environment. EDUCATION:

Bachelor of Science Major in Biology

Far Eastern University

Nicanor Reyes St., Manila, Philippine

1998 – 2002

PROFESSIONAL ELIGIBILITY:

Career Service Professional Examination

Philippine Civil Service Examination

May 11, 2002 – 81.08%

PERSONAL DATA:

Date of Birth : June 29, 1981

Place of Birth : Mariveles, Bataan, Philippine

Nationality : Filipino

Religion : Roman Catholic

Status : Single

Languages : Filipino and English

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