Assistant Manager
Resume:
Dear Human Resource,
If you are looking for an individual with Operations/office support/administrative history for more than 18years, then look no further. Eager and able to learn and adapt to new systems and policies that come with new position. Not afraid of working in an atmosphere/industry that doesn’t require 100% desk work. With a continuous will to learn and take on new challenges, then you should enjoy resume attached.
Seeking a career/position with potential for performance base growth and beyond.
Offer Quality-Expertise-Longevity-Reliability-Dedication and Attention to detail with a welcome eagerness for challenge leading to growth.
Strive toward anticipating needs and developing solutions to move forward.
In closing, I would be happy to provide any additional information where needed.
Sincerely,
Sharlyn F. O’Neill
Your Name
CONTACT
1018 MARSHALL ST
DEER PARK, TX 77536
*******.****@*****.***
Sharlyn Funk O’Neill
1018 Marshall St. Deer Park, TX 77536 *******.****@*****.*** 832-***-****
Accomplished Skills
Office Skills:
Executive Support
Travel Coordination
Expense reporting
Event Management
Presentations
Calendar
Operations-
Spreadsheets/Reports
Quality Assurance
Safety tool box
Dispatching
Time entry
Corporate duties
Procurement/On boarding
Purchasing
Budgeting
Financials
P2P
Computer Skills:
Cie-Trade
Rimas
MS Office Suite
Visio-flow charts
Lotus Notes
Maximo
Oracle Win Web
Plan On –CMMS
AS-400
MP2
E-Pro, TRUX
Gates
SAP
EXPERIENCE
Federal International, Inc. April 2014- April 2020
Office Manager-Hou
Manage, plan, order daily scheduling of all material shipped by Truck, and/or Containers, including orders thru customer portals for release#’s to specific mills.
Working close with Brokers, Nat. Sales, and Agents in expediting correct documentation in a timely manner to meet booking/po deadlines of material moved
Identified and resolved problems on all activity of materials received or shipped to/from facility
Assist in organizing in house drivers’ daily schedules
Arrange 3rd party hauling for customers where needed
Set up new accounts in data system from sales reps and forward to regional and corp dept
Input data for all receiving changes, corrections, charges, including pricing for receiving dept concerning monthly rebate to customers.
Produced and maintained Invoice log for monthly budget. Coded invoices, seek manager approval, forward to corp for payment.
Manage desktop deposits from customers for loads shipped by export. Reporting to Corp AR.
Manage daily/monthly report of tonnage/dollars/materials received or shipped for regional month- mid month and daily reporting
Supervise, train and assist new hires for Scale Attendants to ensure correct procedure are in place
Audited all daily Scale tickets processed thru out day.
Collected and proofed all information for A/R and A/P of materials moved or received.
Trouble shoot all customer questions of rebate or charges.
Produce and forward new hire paperwork to regional/corp office for new employee setup and / or termination.
Maintain HR files for Plant manager. Manage Payroll processing for site.
Manage all other office duties which include, office supplies, new cell phones, IT questions, replacement / new computers, fed-ex, filing, mail.
EMS Controls Inc., Houston, TX Sept. 2013 – April 2014
Procurement Assistant-contract
Manage/train field procurement reps. how to use PO system for daily work orders for site purchases
Trouble shoot/audit past due invoices with site reps.
Create PO’s for purchasing, including revisions
Quality Assurance of PO’s; making sure policy is in place with all reporting field reps (7-10)
Arrange meetings for managers, including invites and catering needs.
Manage all dept reports for monthly/weekly meetings
Manage Procurement needs for new vendors/subcontractors. Also, of new hire process including phone/computer setup.
Travel to various sites to implement training on new po program.
Produce toolbox material to introduce upgrades of PO system as needed
Trouble shoots all PO program questions with site reps as needed.
Heavy Excel work (managers reports)
Excellent communication skills (able to communicate with field and vendors at all levels)
Friendly outgoing personality that is willing to help out wherever needed
Other general duties performed of Admin.: ordering supplies, filing, notifications, and every day ‘Can you help me’, requests.
Johnson Controls Inc., Houston, TX Oct. 2009 – Sept. 2013
Operations Process Assistant, Shell Wood Creek Campus - contract
Manage/dispatch daily work orders for site maintenance
Procurement 2 Payment processing, including invoice process thru corp (troubleshoot for payment)
Create PO’s for purchasing, including revisions
Maintain a Log for dept budget,
Quality Assurance of daily work orders, duties of dept techs and subcontractors
Arrange meetings for managers, including invites and catering needs.
Take minutes for meetings
Manage Global, regional reports for monthly/weekly meetings
Manage travel arrangements for all managers, including passport, visa’s and expenses
Maintain department Flow charts for Global, regional sites
Manage Procurement needs for new vendors/subcontractors. Also, of new hire process including phone/computer setup.
Produce Safety toolbox materials for weekly meeting topics.
Collect/proof time sheets for time entry
Other general duties performed of Admin.: ordering supplies, filing, notifications, and every day ‘Can you help me’, requests.
Clean Harbor’s, La Porte, TX Aug. 2008 - Oct. 2009
Administration Assistant/ Maintenance, La Porte
Managed daily reporting for Global and regional sites of Plant consumption, fuel, equipment
Maintain confidential files for GM/VP
Copy/Scanning as needed. Handle all Fed-ex pkg for surrounding offices.
Cross train other admin. assistance for 1st AM meeting preparation of site waste disposal, fuel consumption, Rail car schedule log, tankers and trailer schedule log, and receiving gate log
Distribute PCB Manifest for operations
Finalize Certificate of Disposal for mail-out to customers
Time entry
Stop card Audits
Assist Maintenance dept. with Work orders, and PO’s.
Prepare PO’s for Purchasing.
Organize Job Entry Shop for new hire prospects
Manage HR filing
Produce and Schedule all work orders for Maintenance.
Allied Waste Ind. (BFI) Oct. 1990 - Feb. 2008
Operations Assistant
Managed and planned daily scheduling of all material shipped/received by Rail, Truck, and/or Containers
Working close with Brokers, Nat. Sales, and Border Release Agents in expediting correct documentation in a timely manner to meet booking/po deadlines of material moved
Identified and resolved problems on all activity of materials received or shipped to/from facility
Produced and maintained requisitions for equipment/supplies for all dept. within limits of dept budget.
Log all requisitions on a dept Declining Budget report for management.
Managed monthly reports of tonnage/dollars/materials received or shipped for regional month- mid month reporting
Supervised, trained and assisted new hires for Scale Attendants to ensure correct procedure are in place
Audited all daily Scale tickets processed both day/night.
Managed visitor gift bags for Site tours.
Collected and proofed all billing information for A/R and A/P of materials moved
Printed, proofed and mailed Rebate checks of materials collected to customers.
Contact this candidate