Business Operations Manager, Project Manager, Executive Assistant
Resume:
JULIE E.
MORALES
Albuquerque, NM
*********@*********.***
Employment History Program Manager, Business Operations, The Mind Research Network, Albuquerque, NM, 2019 – present
Oversees the day-to-day operation of the administrative function of the front desk and its support staff, as well as project accounting associated with billing, contracts, and grants. Coordinates, oversees, and performs a wide variety of administrative, and program support activities on behalf of the organization. Serves as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of support services to the office, and oversees and participates in the coordination, supervision, and completion of special projects and/or events. Serve on a variety of committees in a support capacity.
Project Administrator, The Mind Research Network, Albuquerque, NM, 2013 – 2019
Reports directly to COO and President. Provide a high level of project and organizational support that includes, but is not limited to: coordination of proposal development and managing the proposal submission process; assist with project planning and implementation; assist with project budget development, budget projections and monitoring expenses of several multi-million dollar NIH grants; corporate credit card holder in charge of making project purchases, travel arrangements and completing monthly reconciliation for myself and the President; design, development and maintenance of databases used to support project activities; create project reports; design, development and dissemination of project recruitment advertising while adhering to strict regulatory restrictions; design, develop, produce and edit public outreach materials; assist with project data collection activities; and provide support to any area of the Institute as requested.
Administrative Assistant, The Mind Research Network, Albuquerque, NM, 2010 – 2013
Reported to the Chief Science Officer (CSO). Assisted with administrative activities of several NIH funded grants including three multi-million dollar NIH grants; oversee project budgeting and fiscal planning of grant funds; coordinated and schedule and planned meetings (approximately 10 weekly), took minutes at each meeting, and made travel arrangements for the CSO; served as the point of contact for coordination of lab personnel; train and oversee the work of staff and students; assisted with the preparation of graphics for advertisements, presentations, books, and journal paper submissions; assisted with hiring, discipline and other employment-related decisions within the lab; provide support to in any are needed by the lab.
Administrative Assistant III, UNMHSC Human Research Protections Office, Albuquerque, NM, 2008 – 2010
Planned and coordinated weekly committee meetings; developed and implemented a time and cost saving plan to provide weekly committee packet and materials prior to each meeting; prepared the agenda and took minutes, adhering to regulatory requirements, at each of the committee meetings; supervised the daily function of the reception staff, file room operations and student employees; maintained department database and served as point of contact for questions or problems; updated and maintained the department website; assisted with continuous quality improvement efforts and prepared reports; simplified and developed forms for customer use; assisted with general administrative tasks and special projects as needed.
Executive Assistant to VP of Communication & Special Events, Greater Albuquerque Chamber of Commerce, Albuquerque, NM, 2005 – 2008 Assisted Director of Special Events in planning and executing monthly events hosting between 200 to 500 guests; planned and executed smaller events hosting between 50 to 100 guests; supervised event staff and assisted with logistics at each event; working with the Senior Director of Economic Development and International Affairs, researched, planned and executed national and international trips ranging in size from 20 to 200 travelers; develop and prepared copy for weekly and monthly newsletters and scheduled email distribution to over 5300 members; prepared daily/weekly email news blasts to Chamber members; graphic design of advertisements, invitations, brochures and programs; arranged printing and mailing services for event distributions; and conducted various other administrative duties including; meeting setting for VP and CEO, invoicing, and general office tasks.
Education Bachelor of Business Administration in Management Information Systems, University of New Mexico
Master of Business in Business Administration, New Mexico Highlands University
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