Administrative Assistant Executive
Resume:
G. Charlene Moran
**** ******* ******, #*** ****** Valley, CA 94546
Summary of Qualifications:
Ability to effectively communicate and collaborate with a diverse range of people and job functions.
Coordinated with various staff for operational support activities
Composed and edited correspondence, prepared, proofread, and distributed agendas.
Special projects included; implemented project status, scheduling, presentations, and statistical analytical reports. Scheduled and coordinated meetings, interviews, appointments, events and other similar activities.
Implemented networking file system for records management and document control.
Implemented user friendly customer database utilizing access software application.
Proficient in MS Office Suite; (Excel, Word, Power Point, Access), MS Outlook, MS Project, Ceridian, Concur, Re-Logic, Deltek, Windows and MAC OS, Adobe Illustrator, CRM (Customer Relations Management Data Base). Professional Experience:
Administrative Assistant Delta Dental of California San Francisco, CA 01/18-03/20
Provided administrative support includes; two Vice Presidents in the Clinical Services and Legal divisions. Extensive travel arrangements, expenses; Managed complex calendars, coordinated quarterly committee meetings, compiled monthly quality assessment reports and minutes for the executive dashboard; Reconciled invoices for lobbyist, field consultants and second party consulting services. Executive Administrative Assistant, Tax DZH Phillips San Francisco, CA 07/17-01/18
Managed tax department work flow which entails the full cycle of client and tax return data, assembly and related support duties. Provided high-level administrative support to multiple assigned client service tax professionals including partners.
Maintained a high-level of efficiency assembling tax returns and extensions following established firm procedures; electronically scan/upload, track and store client data, tax returns, supporting schedules and reports according to firm procedures and paperless file room as well as client portal.
Support client data management including new client set up and tax flow procedures in all required databases/software applications; Generate and track engagement letters and maintenance of control log.
Managed calendars, schedule and coordinate meetings, appointments, and travel arrangements, support time and expense report entry, coding and billing support on a monthly basis. Provided meeting coordination, conference calls, and Web Ex meetings including; reserved conference rooms, e-mail invites to meeting participants, handouts, procurement of audio/visual equipment, setup / clean up food and beverages service. Administrative Assistant RSM US LLP San Francisco, CA 06/14- 06/17
Managed onboarding; scheduled interviews; Liaison for human resources and operations
Scheduled high-level internal and external meetings; planned logistics for events
Managed complex calendars scheduling internal and external meetings; WebEx and video conferencing, configured laptops for auditors.
Managed data e- CRM for the business development team; Extensive travel arrangements, expense reports, engagement letters, placemats, RFP proposals for partners, consulting, tax, assurance and business development. Administrative Assistant/Office Coordinator ComScore South San Francisco, CA 03/12 -05/13
Managed departmental executive and senior manager's calendar(s), travel, meetings and/or daily schedules; expense reporting, purchase orders and reconciled invoices.
Planned logistics and vetted quotes for team outings, annual holiday party, offsite management meetings, managed vendors, budget.
Ensure a high level of service and accuracy in answering questions for employees and vendors.
Liaison to corporate offices and/or other business units/functional groups. Scheduled 10 -15 candidates a week; Submitted new hire forms; i9, W2’s.
Maintained inventory and stocked snacks, beverages and office supplies; performed light lifting (25-50 lbs) on a daily basis.
G. Charlene Moran
2505 Miramar Avenue, #117 Castro Valley, CA 94546
Education:
West Valley College Saratoga, CA 08/91-09/93
Major: Business Administration Emphasis: Marketing Communications
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