Manager Administrative Assistant
Resume:
Frisco, Texas *****
********@*******.***
Nancy Sharpe
Objective
Seeking a position with the opportunity for professional growth based on performance that will utilize my abilities developed through my education and experience.
Education
Skyline High School Graduated, Eastfield Community College, some college courses
Education Skills
NT Server/E-Mail, Windows 95/98 & 2010, Microsoft Word, Excel, PowerPoint, Oracle, Lotus Notes, People Soft, SAP, Transunion, Barclay, Concur, Government Clearance
Notary & Quick Books
Madera Residential – Frisco, TX September 2018 – November 2019
Administrative Assistant
Answer, screen and transfer phone calls in a professional and timely manner
Greet and assist clients and visitors
Manage conference room, preparation and scheduling meetings
Receive and organize incoming and outgoing mail
Maintain the office supply inventory
Input operational data from internal and external clients
Coordinate with facility management including security, vendors, and caters
Assist with market surveys and data mining
Draft offering letters and prepare expense reports
Run office errands, make travel arrangements and hotel accommodations
Provided other duties and special projects as assigned
US Renal Care – Plano, TX
Office Manager
March 2017 – September 2018
•Assist management team including Executive Directors and Chief Officer.
•Sort and distribute incoming mail and coordinate outgoing mail daily.
•Track and report cash receipts on a daily basis.
•Prepare and maintain weekly and monthly operations reports.
•Inventory and order office supplies weekly.
•Maintain and distribute organizational charts.
•Update and maintain email distribution lists, staff contact list & etc.
•Write and distribute email, correspondence memos, letter and forms.
•Web portal administration, access and maintain user ID and passwords for the staff.
•Assist with the creation of Microsoft PowerPoint presentations.
•Coordinate and organize appointments and department meetings.
•File and maintain appropriate documents in an accurate and timely manner.
•Copy, fax, scan and index documents as needed.
•Prepare files for archiving and coordinate pick up quarterly.
•Assist in implementation and planning of department events.
•Plan travel arrangements through TWC Database.
•Other duties as assigned.
Honeywell October 2014 – December 2016
Office Manager
• Coordinate with HR to assist with New Hire onboarding process and integration and administering drug test process, finger print for Government Clearance.
• Provides reception coverage and maintain organization charts, and employee rosters.
• Special projects, including invoicing, billing, reviewing and auditing files, assisting with bids or proposals as needed.
• Scheduling and planning meetings, ordering supplies and contacting maintenance or repair professionals for office equipment as needed.
• Negotiate prices and arrange for alternative deliveries and vendors when needed.
• Oversee the break room vending needs and meet with vendors to fix quotes and ensure delivered.
• Scheduled site visits and events, picking up, deliver, and send out mail.
• Collaborate with staffing and contractor teams on interview appointments for potential candidates and worked extensively on SAP with purchase orders.
• Manage physical facility including office / cubicle assignments for new hires and inter office moves, key fob distribution and tracking, inter office calendar of events.
• Following up on company policies and procedures, and maintaining confidential employee information, records and files.
• Verify I-9s, translate paperwork, arrange new hire orientation, and ensure employment packages are completed.
• Coordinate with housekeeping services to ensure building is clean and address areas needing additional attention.
• Coordinate with Building Maintenance to ensure building is in proper order.
• Ensures compliance with Honeywell, hazardous materials, HSE, and other regulations, policies, and procedures.
• Assists with training and reviewing the work of others involved in the shipping, receiving, warehousing, and inventory process.
• HSE coordinator for safety issues and schedule and coordinate fire extinguisher and fire alarm system inspections.
• Setup and break-down customer meetings, inter-facility conferences, ensure catering, ordered and delivered.
• Negotiate direct bill vendors, ensure new supplier forms directed to the proper department, code invoices, ensure signature, scan and return to A/P.
• Monitor and code invoices for P-Card expense.
• Complete routine data entry into the HRIS system, as assigned, including personnel address changes, payroll batch entry
• Conduct various audits as directed by the HR Manager
• Process employment verifications and requests for records in accordance with department policy.
• Maintain employment applications received for organization, organizing by department and/or positions, purging according to recordkeeping requirements
• Assist department in carrying out various human resources programs and procedures for all company employees.
• Performs customer service functions by answering employee requests and questions
• Other administrative and facilities duties and projects as assigned.
TDK Innoveta, Inc. September 2006 – September 2010
Office Manager
• Provided administrative assistant to the President, CEO, directors and staff.
• Screened and direct incoming calls, greet and sign in visitors, handle, distribute mail, order office and kitchen supplies.
• Prepared and maintain spreadsheets, database, training records and organization chart.
• Process weekly time sheets; prepared and process expense reports, log A/R payments received and distributed correspondence/memorandums, presentations, reports and emails.
• Maintained network company calendar, conference rooms, and serve as benefit administrator for medical and dental insurance.
• Initiated, plan and coordinate employee team building events, holiday activities, company picnics and other corporate activities.
• Coordinated domestic and international travel arrangement and visa/passport regulations.
• Work closely with management to ensure compliance with and uniformity in the administration of Human Resources policies and procedures.
• HR oversight, conflict resolution and benefit administration, including; revise HR company policies and improvements in procedures and practices.
• Coordinated problem resolution with building and facilities maintenance.
• Monitored HR activities for compliance with state and federal regulations.
• Prepared and advertise job requisitions, prepared new employee packets, present new employee orientations and coordinate open enrollments for all benefits plans.
• Created new employee files; maintain HR database and update with personal or benefits data as appropriate.
First Preston Management December 2005 – July 2006
Facilities Administrative Assistant
• Back up Facility Manager during absence and provided administrative support as needed and assisted in setup and maintaining office equipment's, managing and organizing projects.
• Prepared correspondence, memos, making travel arrangements, new property transitions, exit transitions and interface with property managers, vendors for maintenance and building issues.
• Responded to calls, emails; submit invoices for approval, expense report and route invoices to accounting for payment and assisted in lease documents and maintain special projects files, processing invoices, sorting and filing.
• Assisted with mail administrative, pick-up, drop off and distribution of daily mail.
• Prepared Fed-Ex, UPS, DHL and assisted receptionist with incoming calls.
• Purchasing, monitoring and ordering office supplies.
Alcatel USA, Inc. July 2000 – November 2005
Real Estate Specialist
• Management of the lease administration database and lease tracking verification.
• Reviewed, approved, and process invoices and operating expense invoices for payment.
• Set up rent for A/P and approval of rent ant other miscellaneous invoices for A/P.
• Facilitate insurance certifications, lease renewals and termination notifications.
• Review Escalation, CAM, Real Estate Tax invoices and bill third parties tenants.
• Abstracted and interpret commercial lease documents and input into database.
• Continuously interacted with internal customers to gather property lease information.
• Prepared correspondence to Landlord and Property Management, prepared Capital Authorization and check requisitions.
• Interface with Building Owners and Property Managers to obtain lease information and to resolve day-to-day issues and produce accurate and timely reports.
Kenneth L. Walgren, M.D. August 1989 – May 2000
Office Manager
• Greeted and registered patients, handle insurance claim for patients as needed.
• Typed correspondence, scheduled appointments, ordered medical supplies.
• Provided telephone support including prescriptions information.
• Prepared patients for treatment, including checking vital signs and EKG's.
• Received payment, filing, sorting mail, and other various task.
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