Department Administrator

JAMES W. LAPIN

**** ****** ***., #**, *****, NY *0463 Tel: 718-***-**** Email: adig68@r.postjobfree.com

SUMMARY OF QUALIFICATIONS

Experienced manager with expertise in:

• Front office administration and operation

• Budget forecasting and reporting

• Event planning and logistics

• Fundraising and political campaigns

• Team leading and supervising

• Managing HR and vendor relations

• Leading Board and Shareholder meetings

• Database administration and networking

EMPLOYMENT

Department Administrator, 2014 –

Microbiology & Immunology, Columbia University—New York, NY

• Manage relationship between the department and central administration.

• Oversight of the department’s financial planning, accounting and fiscal management.

$15M budget, including patent revenue, governmental and private grants, & several endowments and professorships.

• Supervise administrative staff.

• Led transition to reorganize administrative structure and utilize central core facilities.

• Collaborate with facilities and space management to renovate/upgrade departmental space. Finance and Research Analyst, 2009 – 2014

Biomedical Informatics, Columbia University—New York, NY

• Pre-Award Manager: Process grant applications, design budgets, manage subawards/consultant agreements.

Applied for 12+ challenge grants in 2 weeks

Responsible for award tracking & Progress Reports

• Training Grant (T32) Administrator: Appoint/Terminate students, manage budgets, reconcile account.

• Developed MSAccess database to track and report on committed effort, proposals, and awards. Business Manager, 2005 – 2008

Columbia Innovative Enterprise, Columbia University—New York, NY

• Coordinated the distribution of over $200 million in annual license income

• Implemented new procedures increasing productivity by 500%

• Prepared check requests, journal entries, and accruals

• Researched and clarified non-routine legal and financial issues

• Reviewed agreements, royalty statements and invoices.

• Designed Access database to replace cumbersome Excel charts. Allowed easy, user-friendly interface to vital information Streamlined monthly, quarterly, and annual reporting

• Assisted Executive Director in assessing and analyzing new Tech Transfer software. Attended annual conference of software users

Reviewed request for proposal

• Reviewed and edited work of Financial Analyst

James W. Lapin

3512 Oxford Ave., #6E, Riverdale, NY 10463 Tel: 718-***-**** Email: adig68@r.postjobfree.com Page 2 of 3

Director of Operations, 2004 – 2005

Coalition for the Advancement of Jewish Education (CAJE)—New York, NY

• Managed, maintained and improved office systems by implementing efficiencies, systematic procedures and effective personnel management.

• Supervised support staff of four persons.

• Negotiated and implemented contracts with vendors.

• Oversaw implementation and transition to web-based conference registration system.

• Executed logistical support for Board meetings and annual Board retreat.

• Directed all aspects of human resources (payroll, benefits, personnel records, etc.). Director of Administration, 2003 – 2004

Friends of Israel Disabled Veterans—New York, NY

• Developed, implemented and managed all administrative aspects of the North American fundraising office.

2003 & 2004 Annual Dinner, direct mail campaigns and cocktail parties

• Managed $5 million annual budget forecasting and reporting.

• Managed database of over 25,000 individuals.

• Served as Interim Executive Director for 8 months and supervised staff and interns.

• Assisted and advised National Executive Director. Business Manager/MIS, 2001 – 2003

National Conference for Community & Justice—New York, NY

• Oversaw $2 million budget for the Greater New York Region. Reduced budget deficit by 70% (from $250,000 in 2001 to $75,000 in 2003) Developed and managed cash flow operations

Implemented systems for retrieval and archiving of financial records Reconciled and forecasted monthly financial reports for the Board and National Office

• Directed all vendor relationships.

Contracted rental, maintenance and purchasing agreements for all office systems Directed training and implementation of new donor tracking software Coordinated HR benefits with the National Office

OTHER EXPERIENCE

• Rabbi (Paid) 2012 – Present

• Lead advocacy group in 1-day mission to Washington, DC (Volunteer) 2008 – present

• Political Campaign Director (Paid) 2008 – 2009

• Board Member, Association of Riverdale Cooperatives (Volunteer) 2008 – 2014

• Board Member, Oxford Arms Tenants Cooperative (Volunteer) 2007 – present; President 2007 – 2015

• Assist at local Emergency Overnight Shelter (Volunteer) 2007 – present

• Helped with relief efforts in Houston, Texas following Hurricane Katrina (Volunteer) 2005

• Tutor and Mentor (Paid) 2004 – 2012

• Co-founded local chapter of Media Response Network with over 180 members (Volunteer) 2002 – 2007

• Founded college a cappella group and student-run radio station (Volunteer) 1994 – 1999 James W. Lapin

3512 Oxford Ave., #6E, Riverdale, NY 10463 Tel: 718-***-**** Email: adig68@r.postjobfree.com Page 3 of 3

EDUCATION

MBA, University of Judaism, Los Angeles, CA 1999

• Specialization in Non-Profit Administration

• Thesis entitled: Starting and Maintaining an Endowment

• 600 Hours of Fieldwork

BA, University of Judaism, Los Angeles, CA 1999

• Major in Business

• Concentration in Finance

SKILLS

Proficiency with Microsoft Office, Windows XP, Adobe PageMaker and PhotoShop, QuickBooks, Paradigm, GiftMaker Pro and other Desktop Publishing, Fundraising, and Event Planning software.

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