Executive Assistant Personal

Katie Brown

**** *********** *****, ****** *****, TX 75028

T: 972-***-**** / adifja@r.postjobfree.com

EXPERIENCED EXECUTIVE ASSISTANT

Highly qualified Executive Assistant with 13+ years of experience assisting executive-level individuals with both business and personal. Proven abilities in meeting planning, expense reporting, file management, and travel planning. Enthusiastic, fun, hard worker who is organized, proactive, competent, and reliable.

AREAS OF EXPERTISE

·Travel planning

·Calendar management

·Meeting Design & Management

·Budget Control

·Project Coordination

·Proofreading/Editing

·Database Management

PROFESSIONAL EXPERIENCE.

Ashford Hospitality Trust, Dallas, TX 2019-2020

Executive Assistant to Chairman and CEO

·Support two executives; the Chairman and CEO of Ashford Inc and the President/CEO of Braemar Hotels and Resorts

·Complex travel and calendaring across multiple time zones

·Liaise with board members of our 4 boards

·Manage corporate giving

·Project management

·Personal assistant duties, including working with household staff and nannies

DEFENDERS, Indianapolis, IN 2018-2018

Executive Assistant to CMO

·Manage calendar and inbox

·Multiply the CMO’s ability to focus more on the critical and urgent by prioritizing his day, advising him on the day-to-day, providing context and background information on issues and team engagements, and coordinating research, projects, and initiatives assigned by the CEO

·Execute on projects and strategies on behalf of the CMO

·Act as his proxy when the CMO is unable to attend a meeting

·Manage and coordinate all Marketing meetings led by the CMO, including prep, agenda, and post-meeting notes

·Create and execute annual Team Engagement Plan, inclusive of team events, engagement surveys, celebrations, and individual recognition

·Act as a liaison between departmental leadership and the team/rest of the business when leaders are not available

·Prioritize and manage multiple projects simultaneously and follow-through promptly

·Manage the flow of communication and track of required action and due dates

·Coordinate and lead meetings, conference calls, and events

Formstack, Indianapolis, IN 2017-2018

Executive Assistant to VP of Marketing

·Heavy calendar management

·Meeting planning and prep

·Inbox management, including scheduling meetings, responding to invitations and working through scheduling roadblocks using independent judgment and discretion

·Manage the flow of communication and keep track of required action and due dates

·Lead a virtual kickoff meeting weekly

·Coordinate and manage meetings, conference calls, and events

·Maintain and distribute comprehensive reports, files, and detailed correspondence

·Relationship management with internal and external customers

·Arrange business travel and accommodations including complicated long-distance travel

·Manage and plan all marketing events and trade shows

Bel Americas (Laughing Cow, MiniBabyBel), Chicago, IL 2013-2016

Executive Assistant to CEO of Americas

·Acted as a point of contact & extension between CEO & the rest of the team via email & face to face

·Anticipated the needs of the CEO and proactively acted on them to stay in front of key commitments & deadlines

·Approved/denied invoices, PTO, expense reports, and travel itineraries according to guidelines on behalf of CEO

·Prioritized & managed multiple projects simultaneously & followed through promptly

·Prepared correspondence and presentations on behalf of CEO

·Organized CEO’s day, calendar & overall schedule

·Heavy calendar management across numerous time zones

·Extremely complex global travel planning

·Coordinated internal and external meetings

·Prepared business presentations such as shareholder, board of director and employee meeting presentations

·Managed company events such as annual holiday party, team building events, and special recognition events

·Acted as the liaison with the building property management on office suite issues, building events

·Managed vendors such as corporate travel (Concur), and more

Homeland Renewable Energy, Philadelphia, PA 2008 - 2011

Executive/Personal Assistant to CEO

·Managed CEO’s calendar and emails

·On and offsite meeting management

·Made travel arrangements (both domestic and very complicated international trips) for CEO, CEO’s family, and all incoming corporate guests.

·Processed expense reports promptly

·Kept very detailed travel and expense records for the CEO’s personal taxes in both the US and the UK

·Worked with CEO’s private attorneys each year to complete his personal taxes for both countries

·Accompanied CEO on all business trips both domestic and international to assist him and allow him to focus solely on his work

·Spent at minimum one week per month working from the company’s UK office in London.

·Reviewed weekly reports to the CEO from other employees and addressed any issues

·Controlled and updated the record management system

·Prepared briefing packets for meetings (electronic and paper)

·Maintained and updated circulation lists

·Document production (proofing/copying/binding/printing)

EDUCATION

Kaplan University 2011 - 2013

·Associate of Science – Early Childhood Education

Contact this candidate