LUANA MICHAELS

adieqe@r.postjobfree.com

1-732-***-**** mobile

WORK EXPERIENCE

The Law Office of Jan H. Brown, New York, NY Aug. 2019-Present

Immigration law firm

Administrative Assistant/Receptionist

Provide all means of Office Manager and administrative support duties to clients and families

Calendaring and coordinate the arrangement of appointments.

Maintain a working relationship with clients and their families

Responsible for high volume of confidential information

Proofreading of assorted legal documents

Liaise and interface with businesses, clients and their families

Establish vendor relationships with Staples, UPS and FedEx

Private Client Services, New York, NY Jan. 2014–Jan. 2018

New York based wealth management firm

Receptionist, Administrative & Executive Assistant

Provide all means of Office Manager and administrative support duties to clients and families

Heavy Calendaring. Coordinate the arrangement of appointments, conference calls and board meetings whilst forcasting and providing the required documents

Maintain strong working relationships with the clients and their families

Responsible for an extremely high volume of confidential information

Heavy and precise proofreading of assorted legal documents

Arranged complex international and domestic air/rail/coach travel, hotel and car rental

Liaise and interface with businesses, clients and their families

Conduct research for the buying and selling of real estate, art collections and assorted projects

Manage the distribution of client assets to philanthropic charities

Supervise administrative staff

Create new business marketing presentations and survivor family kits

Research business opportunities to increase office efficiency

Establish vendor relationships with Staples, Pitney Bowes, UPS, FedEx and DHL

Create and maintain a Client Diary reflecting budgets, P&L and weekly expense reports

CBS Corporation, New York, NY Jan. 2013–Dec. 2013

New York headquarters media & entertainment firm

Executive Assistant Floater temp.

Provide all means of administrative support to C-level Executives

Calendaring and reserving on-site board meeting conference rooms including customizing said rooms with furniture layout, lighting, audio-visual equipment and required necessary documents

Maintain strong working relationships with internal contacts

Coordinate on-site and off-site luncheons and dinners

Proofreading a high volume of press releases and confidential information

Liaise and interface with C-level executives

Compile complex expense reports

Triarc Corporation, New York, NY Jan. 2012–Dec. 2012

New York based corporate law firm

Executive Assistant Floater temp.

Provide all means of administrative support to C-level Executives

Maintain strong working relationships with internal contacts

Proofread a high volume of confidential legal documents and contracts

Liaise and interface with C-level executives

Law Office of Steven Wasserman, San Rafael, CA Jan. 2011–Dec. 2011

California based personal injury law firm

Legal Secretary

Provide all means of administrative support

Maintain strong working relationships with clients, County, Municipal and Superior Courts

Coordinate client meetings and conference calls

Proofread and maintain a high volume of confidential client information

Liaise and interface with clients and County, Municipal and Superior Courts

Conduct complicated legal research

Coordinate logistics involving clients, attorney and County, Municipal and Superior Courts

Compile complex expense reports

Establish and maintain vendor relationships with Staples, UPS, FedEx and DHL

Maintain a Client Diary reflecting budgets and weekly expense reports

J. Walter Thompson, San Francisco, CA Jan. 2007–Dec. 2010

Ford Motor Company account

Executive Assistant

Provide all means of administrative support to 112 Dealership Owners and 6 Principals

Heavy Calendaring for all Dealership Owners, spouses and principals monthly and quarterly. Reserving on-site and off-site meeting conference rooms for board meetings with specific floorplans, lighting, audio-visual equipment and required customized documents used for presentations

Arrange complex domestic air travel, hotel and car rental reservations

Maintain strong working relationships with internal and external contacts

Coordinate conference calls, luncheons, dinners and entertainment activities

Organize and manage a high volume of confidential information

Heavy proofreading skills utilized for advertising copy, press kits and press releases

Liaise and interface with dealership owners and principals

Create, organize and manage the dealership salesforce log database reflecting the monthly Dealer Cash Incentive programs, advertising budgets and P&L’s

Conduct research to create marketing presentations using Word & PowerPoint

Supervise administrative staff and temp. personnel

Event Coordinator liaison managing all special event functions details including invites, guest lists, programs, obtaining and securing venues, menus with dietary restrictions as requested, entertainment etc. involving all Dealership owners and principals and spouses

Compile complex expense reports for all Board of Directors, Creative Committee members and principals

Research opportunities to increase office efficiency and productivity

Establish and maintain vendor relationships with Office Max, UPS, FedEx to ensure efficient and seamless integration

Education

University of California Los Angeles, Los Angeles, CA

Bachelor of Arts Business Administration

Computer Software Skills

Microsoft Office: Excel, Outlook, PowerPoint, Word, WordPerfect

Legal Software: ProLaw

Languages

American English

British English

Scouse

Contact this candidate