Application for Administrative Coordination / Document Control duties

CURRICULUM VITAE

Vaizul Makshood Ali. R

Indian Muslim / B.Sc., / Married / 2children / UAE Driving License English / Tamil / Malayalam / Hindi / Arabic

Gulf Experience : 18 yrs

Qatar Mobile : +974-********

Mail : adicwz@r.postjobfree.com / adicwz@r.postjobfree.com https://www.linkedin.com/in/vaizul-makshood-ali-85026b174

OBJECTIVE

Intend to build a career with leading corporate of hi-tech environment with committed & dedicated people which will help me to explore myself fully and realize my potential. Willing to work as a key player in challenging and creative environment.

Currently working as Help Desk Co-Ordinator at Qatar Mall (UCC-Elegancia), Qatar since July 2019.

EXPERIENCES

Worked as Senior Administration Clerk for M/s. B.B. Systems & Services, Chennai

Email correspondence, communication drafting, preparing memos, distributions, preparing schedules, arrangements of meetings, provision of stationeries, routine maintenance of office machineries, yearly contracts, inventory and logistics management.

Worked as Administrative Coordinator / Document Control Coordinator for M/s. Abu Dhabi Oil Company

ADOC – (Japan Oil Company), an Oil & Gas concern (under ADNOC), Abu-Dhabi

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Preparation of reports, follow ups, provision of coverall, chopper ticketing assistance, stationeries request follow-ups, monitoring staff flat renewals, consolidation of telephone bills, budget, preparations (Ordinary, Extra Ordinary, investment), Email Correspondences, staff, visitor accommodation arrangements

Typing of site documents, and follow up of all the site needs

Liaise with external vendors, department staff. Apply Arithmetic, Problem Solving, Analytical, Computer Skill in appropriate.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, sub-contractors and suppliers as applicable

Maintain updated records of all approved documents and drawings and their distribution.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Follow the instructions of Senior Management Team.

Worked as Export / Import / Logistics Executive at M/s Eurogulf Shipping Llc, Dubai, U.A.E. Contship/NSCSA – Liner Agents - European, Asian & US Sectors

EXPORT / IMPORT DOCUMENTATION :

To get the bookings from the customers for particular liner destination, sending releases to port and customers, preparing booking list for vessel, if IMCO to receive the approval from the principal, receiving b/l instructions, preparing b/l, getting the approval from the shippers, issuing the bill of ladings to the customers with receipts, if surrendered or issued sea way bill of lading or telex released, messages sent to discharge ports accordingly to Agents at destination.

FREIGHT FORWARDING: IMPORT / EXPORT / RE-EXPORT

Vessel correspondence, issue release container information to customers, to arrange transportation in prompt time at customer premises, bookings made at appropriate shipping lines to destinations as per request of customer on receiving confirmation of rates/quotes, getting invoice copies, proper documents for passing Export Documentation(ED), to take the stuffed containers to CFS for cross stuffing(if any),checking the ETHC, BAF, CAF, Local Transportation Charges, Documentation, BL charges, Imco charges(if any), Destination Thc, On carriage charges to final destination, Terminal security formalities for all shipments.

LOGISTICS: (NSCSA – National Shipping Company of Saudi Arabia)

To update the moves of import/export containers in logistics moves in the system online, send the vessel discharge list to lines or NVOCC, update about the movements of containers without any out of list, sent to DPA(Dubai Ports Authority), update each and every move of the container for positioning. To send the manifest details of incoming vessel to the Department of Port and Customs in time 24hrs prior, in order to avoid the penalties and fines.

RESPONSIBILITIES:

Co-ordinate activities, identify deliverables, specify due dates for Business process members. Develop schedules and time frame based on agreed upon due dates or defined service levels. Monitor progress towards desired result based on business process plan, resolve problems with recommendations as appropriate. Manage and prioritize weekly tasks and deadlines. Gather required data or information and produce reports and statistics as needed. Communicate with customers/clients and business process members and co- operate with internal / external clients, vendors and agencies. Submit proposals for improvements and savings in all matters, within the area of responsibility and to maintain technical and professional support.

Worked as Documentation Control Clerk / In-charge(Export, Imports) at M/s. Gulf Container Terminal, Jeddah, Saudi Arabia

Maintain and manages important documents (Bill of lading, Import discharge lists, export documents) for a different liner.

Maintains and examines files related to liners makes easily accessible.

Maintain a computer database of all filed documentation that ensures fast retrieval of documents.

Review print and timely distributes the latest revision level documentation to all appropriate users and ensure removal of obsolete documentation from distribution.

Coordinates and chairs Change Control Board meetings. Orders external standards and maintains tracking system.

Assist in supporting external audits, coordinating activities in back-office and ensuring timely response to documentation requests for auditors.

Supports user requests for documentation and trains users in Master Control.

Worked as Computer Operator / Office Admin clerk at M/s. V.P. Associates, Chennai, Tamil Nadu

Human vaccines received from Serum Institute of India, Pune is distributed southern state-wise, providing cash/credit bills, sending messages to Territory Agents, to project monthly/ annual reports to Head Office, Pune, India. Liase with Clients, agents, transporters, couriers, Operational Department staff effectively, Book orders, check out stocks, coordinating with dispatch dept. for delivery of goods, preparing invoices, sending Delivery Challan to customers, related sales activities for steel bearing products.

Worked as Salesman at M/s. Al Dewaghry Establishment, Al Jubail, Saudi Arabia

Dealing with Readymade Garments purchasers/customers. Purchase wholesale ready made from Jeddah. Counter retail sales deals. Monitor rates, filing sales documents and monthly reconciliation.

Worked as Administration Assistant at M/s. Uma Plastics, Chennai

Handling official documentation, filing Invoices, sending sales bills to Customers, receiving/transmitting messages to/from clients, reporting Assistant Manager. Handles all expenses and reports related to reimbursements and travel. Assists domestic and international customer visits and meetings. Interaction with internal and external customers.

PERSONAL DETAILS

Name : Vaizul Makshood Ali

Religion : Muslim

Nationality : Indian

Education : Bachelor of Science (BSc. Physics)

Marital Status : Married with two children

Driving License : Possess a UAE Driving License,

Indian Driving License valid up to 2021

Qatar Driving License is in progress

Languages Known : English, Tamil, Malayalam, Hindi & Arabic

Email : adicwz@r.postjobfree.com / adicwz@r.postjobfree.com

Mobile : 009**-*******

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