Manager Office
Resume:
BETS LA COCK
PERSONAL HISTORY
SURNAME : La Cock (van der Walt)
FIRST NAME : Elizabeth Magdalena (Bets)
DATE OF BIRTH : 3 July 1961
MARITAL STATUS : Widow
CHILDREN : One Adult (Married and Independent)
ADDRESS : 170 Buffalo Thorn, Xanadu Eco Estate, Hartbeespoort.
MOBILE NUMBER : 079-***-****
DRIVER’s LICENCE : Code EB – own vehicle
LANGUAGE
PROFICIENCY : Afrikaans (1st Language) English (Excellent)
HOBBIES : Writing – Published first book 1998 (Bible Study for Children)
Motivational speaker
Interior decorating and design
Entertaining
Reading
Motor biking
Playing Golf
Hiking
EDUCATION AND TRAINING:
QUALIFICATIONS AFTER SCHOOL:
INSTITUTION : GLOBAL PROSPECTUS COLLEGE OF EXCELLENCE 2017
Human Resource Management NQF5 (Module)
COLLEGE SA 2013
Business Communication
Self-Management
DAMELIN 2007 / 2008
Jnr Bookkeeper: Payroll and monthly SARS returns
INSTITUTION : KRUGERSDORP TECHNICAL COLLEGE 1980
NATIONAL PRIVATE SECRETARIAL CERTIFICATE
LAST SCHOOL ATTENDED:
SCHOOL : HOëRSKOOL DIE ADELAAR
HIGHEST
STANDARD PASSED : MATRIC 1979
SUBJECTS PASSED : AFRIKAANS, ENGLISH, BOOKKEEPING, TYPING,
HOME ECONOMICS, BIOLOGY
OUTSTANDING PERFORMANCE DURING MY CAREER:
Awarded West Rand Secretary of the Year – 1993. (This was an Annual Regional Competition amongst Businesses to identify the Exceptional Secretary, nominated by the Employer).
Incentive trip to Mauritius – 1996 Outstanding Achievers Team.
Designed the Corporate offices of Wescoal Holdings at 142 Western Service Road, Woodmead.
COMPUTER SKILLS: MS OFFICE (Excellent knowledge of Excel, PowerPoint, Word, Outlook)
LOTUS NOTES
SAP
VIP PAYROLL
PASTEL PARTNER (ACCOUNTING)
PASTEL PAYROLL
INTERNET
DICTAPHONE
COMPETENCIES: Leadership
Strong communication (Written and Verbal)
Analytical and Numeric skills
Problem Solving
Negotiating Skills
Strategic thinking
Innovative
Ability to influence
Self-starter
Deadline Driven
Well presented
CURRENT POSITION: Self Employed as Owner of Buttercup Interior Lifestyle Design
PREVIOUS POSITIONS HELD:
EXECUTIVE PA - WESCOAL HOLDINGS LTD / HUMAN RESOURCE ADMINISTRATOR (SEPTEMBER 2011 TO MARCH 2019) - Reason for resignation: The loss of my husband and administration of the estate.
Direct Reports: Waheed Sulaiman – CEO and Bongani Hlophe – Group Human Resource Manager
Proactively managing the Executive Office. (Worked mostly for 3 or more Directors simultaneously)
Screen incoming telephone calls and evaluate the urgency of the call and take appropriate action.
Manage incoming correspondence – attend to routine mail or redirect mail as appropriate. Outline e-mails, faxes, letters and submitting them daily.
Ensure priority interface with the CEO and screen internal and external requests to meet with the ExCo Team.
Execute routine secretarial assignments, including correspondence with maximum efficiency and confidentiality.
Effectively and amenably assist the Non-Executive Directors and Shareholders obeying the protocol of high-level delegations.
Provide administrative support to Executive Management and Employees.
Research information for presentations and annual report.
Compile documents and presentations on company templates.
Schedule and confirm meetings, subsequent follow through on meetings to provide / obtain information. Confirm GPRS coordinates/location and parking arrangements with Venue Management and Security.
Co-ordinate and schedule meetings, luncheons, seminars and other functions and liaise with hospitality service providers
Pro-actively have all presentations, agenda’s and previous minutes ready in advance of scheduled meetings.
Preparation of Board Rooms and Board packs.
Taking minutes of meetings and distribute first draft of minutes, for comments and changes, within 24 hours. Distribute final set of minutes within 36 hours after meeting was held.
Custodian of all company policies and procedures as well as contracts. Keeping a Policy register with date of review and version number.
Keep a register of all company contracts expire dates and flag for review when necessary.
Keep CIPC documents up to date and in good filing order.
Maintain an excellent filing system for hard copies and electronically on hard drive with a copy off site or server.
Contact management i.e. updating of contact lists, distribution lists and updating of organograms.
Travel arrangements including online bookings, bookings via Travel Agent, Visa applications, collection of documents and forex timeously. Detailed Itinerary and diary management.
Preparation of Executive’s travel expenses and out of pocket reimbursement claims.
Cost effective procurement of stationery and consumables and keeping stock thereof.
Overseeing the receptionist and cleaning lady and general good housekeeping of the offices and boardrooms.
Handling of sensitive and ad hoc issues in confidentiality.
Maintain absolute confidentiality in respect of all tasks and duties performed.
Attend functions on invitation by Business Associates.
Assist with the B-BBEE verification process.
Human Resource Administration related functions included:
Process Salaries on Sage Pastel Payroll.
Compile and submit various payroll reports to Finance and ExCo.
Assist with the Recruitment process.
Maintain Personnel Files.
Assist Auditors with annual Audit related to Human Resources matters.
Review and Draft Policies.
PREVIOUS POSITIONS HELD:
OCEAN AGRICULTURE (PTY) LTD - MARCH 2010 TO SEPTEMBER 2011 (LIQUIDATED 2011.06.07)
EXECUTIVE SECRETARY TO THE CHAIRMAN, THE CEO AND GENERAL MANAGER: FINANCE
Direct Report: Dr Pieter Viljoen – Acting CEO
Provide administrative support to Executive Management of the company.
Assisting the accountant in daily procedures.
Research information on special projects and compilation of reports.
Liaise with legal, financial and various consultants and business associates
Maintenance of office- / service- / supplier- and legal contracts.
Maintenance of company equipment and asset register.
Maintenance of the Company Statutory documents.
Maintenance of all company motor vehicle documents and licensing renewals and act as proxy holder.
Assisting Management with personal issues/requests where applicable in absolute confidentiality.
Overseeing the receptionist and cleaning lady and general good housekeeping of the offices.
PREVIOUS POSITIONS HELD:
FOCUSED ORE RESOURCE MANAGEMENT – JULY 2007 – FEBRUARY 2010
ACCOUNTANT AND OFFICE ADMINISTRATOR – worked independently from home
Direct Report: Mr Richard Galloway – Managing Director / Owner
DUTIES AND JOB DESCRIPTION:
Full accounting function to Trial Balance.
VAT reconciliation and payment per EFT.
Management reports per Income statement for each division.
Management of cost allocations to different divisions e.g.: International Sales / National Sales/ Labour Hire / Civil works / Mining Operations / Bed and Breakfast and Pre-Primary School.
Placing of orders with Suppliers.
Reconciliation of stock
Debtors and Creditors
Reconcile credit card expenses.
Export – F178, border and duties taxes.
Reconciliation of F178 report for the Reserve Bank of South Africa.
Liaise with transport companies.
Liaise with Debtors and Creditors.
Liaise with Accounting firm and Public Officer.
Quotes.
Vehicle and asset insurance / accident claims.
Liaise with bank with regards to rates and transfers of funds between USD account and Current account.
Reconciliation of all bank accounts.
Compilation of Statistics.
Full Payroll function (108 staff members 2008 / 50 staff members 2009).
Recruitment of staff.
Disciplinary hearings.
UIF.
Workmen’s Compensation / Compensation for occupational injuries and diseases.
IRP5 / IT3 and EMP501.
General Secretarial duties.
PREVIOUS POSITIONS HELD:
SASOL NITRO – FEB 2007 – JUNE 2007 (transferred from Orica (Pty) Ltd back to Sasol Nitro, after the successful office relocation and systems implementation).
EXECUTIVE PA TO THE FINANCIAL MANAGER:
Direct Report: Mr Albert Smit
DUTIES AND JOB DESCRIPTION:
General Secretarial duties.
Screening of telephone calls.
Word processing / typing.
Manage e-mail and electronic diaries for Managers.
Handling of all incoming and outgoing mail
Co-ordinate meetings, luncheons, seminars and other functions.
Co-ordinate planning / organising of travel and accommodation (local and international) including arrangements for passports, visas and foreign exchange.
Liaise with Line Managers and Customers.
Preparation of slides for presentations.
Power point presentations.
Preparation of board reports.
Typing of all confidential documentation.
Keeping a well organised filing system.
Compilation of marketing reports.
Coordination of meetings lists.
General office duties, e.g. maintenance of e-mail address listing, ordering of business cards, updating and distribution of letterheads, etc.
Responsible for general office administration and ordering of stationery.
ORICA SOUTH AFRICA (PTY) LTD **
OFFICE ADMINISTRATOR AND PA TO THE BUSINESS MANAGER JAN 2005 – JAN 2007 (transferred from Sasol, with the instruction to Manage the setting up of new offices for Orica).
Direct Report: Francois Scholtz
** Orica acquired the Intellectual property of Electronic detonators from Sasol Nitro when I joined the
Team that were transferred, as Office Administrator at Orica South Africa, 284 Oak Avenue, Randburg.
DUTIES AND JOB DESCRIPTION:
Receipt of Sasol and Orica orders data from Sasol Nitro and translation into invoices payable to Orica South Africa.
Working directly with Sasol and Orica’s accountants to resolve any billing discrepancies.
Preparation of payments for approval and ultimate payments of bills.
Management of data input into accounting system (Pastel) to the Trail Balance (Management accounts and journal entries done by Lloyd & Viljoen Charter Accountants).
Account reconciliations.
EFT payments.
Direct interface with Orica Marketing team on generation of promotional items.
Maintenance of Petty cash box (R1000,00.)
Manage travel itineraries and bookings for all Johannesburg Office employees.
Serve as key liaison for foreign travellers coming to Johannesburg.
Manage safe-entry documents for visitors (general recommendations, emergency contacts, etc).
Manage safe-travel route documents and maps for visitors, arrange their collection and delivery.
Preparation of General Manager’s expenses for approval by Orica Europe.
General typing of letters, documents and manuals for Johannesburg office employees.
General preparation of presentations for Johannesburg office employees
Meeting room arrangements and catering for meetings as required.
Taking of minutes at meeting and the distribution thereof.
Maintenance of limited stock of general office supplies and general items.
Maintenance of office / service / local contracts (cell phones, hotels, telephone, office rent, etc).
Maintenance of office security items (keys, alarms, etc).
HR and payroll administration – processing of salaries done by Everest Corporate Benefits.
Logging of employee’s vacation days.
Arrangement and management of agendas for supplier and candidate interviews.
Management of office asset register.
Maintaining a well organised filing system.
Manage e-mail and electronic diary.
Assisting with Import / Export function by placing and receiving orders.
Preparation of shipping documents and liaises with Shipping agents in conjunction with the Supply Chain Manager.
Development of all Purchase orders and managing delivery of goods locally.
PREVIOUS POSITIONS HELD:
SASOL NITRO JULY 1999 – DEC 2005
EXECUTIVE PA TO THE MANAGING DIRECTOR SASOL NITRO AND HR MANAGER
Direct Reports: Dr Pieter Viljoen and Andre Bosch
DUTIES AND JOB DESCRIPTION:
General Secretarial Duties.
Screening of telephone calls.
Word processing/typing.
Manage e-mail and electronic diaries for Managers.
Handling of all incoming and outgoing mail
Co-ordinate meetings, luncheons, seminars, and other functions.
Co-ordinate planning/organising of travel and accommodation (local and international), including arrangements for passports, visas, and foreign exchange.
Liaise with Line Managers and Customers.
Preparation of slides for presentations.
Powerpoint presentations.
Preparation of board reports.
Typing of all confidential documentation.
Maintaining an organized filing system.
Compilation of marketing reports.
Coordination of meetings lists.
General office duties, e.g., maintenance of e-mail address listing, ordering of business cards, updating and distribution of letterheads, etc.
Responsible for general office administration and ordering of stationery.
Note: After the suicide of my daughter, July 2001, I was released from my Secretarial position to recoup, and was transferred to Finance.
ADMINISTRATIVE OFFICER FINANCIAL – CREDITORS (SASOL NITRO)
DUTIES AND JOB DESCRIPTION:
Collection of invoices to be paid
Liaison with Buyers and Procurement
Liaison with Vendors
Processing of invoice payments on SAP
Clearing of GRIR
Follow up on outstanding information required
Account reconciliation’s
EFT payments and cheque payments
Mailing of remittance advice’s
Maintaining an organised filing system
Word processing / typing
Manage e-mail and electronic diary
ADMINISTRATIVE OFFICER FINANCIAL – CREDIT CONTROL (SASOL NITRO)
DUTIES AND JOB DESCRIPTION:
Analyse financial status of customers
Evaluate financial facility of new customers
Review financial facility of existing debtors
Liaise with Agents and Sales Representatives
Liaise with Customers
Request bank codes via Kreditinform
Do PBS reports and evaluate property
Customer care and queries
Correspondence to Customers regarding credit facility and outstanding information n
Co-ordination of files in order to be approved by the Credit Committee.
Maintaining an application register for all credit applications
Follow up on outstanding information required
Word processing / typing
Filing
Manage e-mail and electronic diary
PREVIOUS POSITIONS HELD (CONTINUE)
NASHUA WEST RAND (VARIOUS POSITIONS) JULY 1994 – JUNE 1999
OFFICE CENTRE MANAGER / CELLULAR MANAGER – NASHUA WEST RAND
Direct Report: Leon Claassens (deceased) and Colin de Vries
DUTIES AND JOB DESCRIPTION:
Sales co-ordinating
Motivating staff and training of staff
Commission structures
Liaison with external clients
Liaison with other business units
Buying of stock
Stock control
Cash control
Debtors and Creditors
Budget control
Compiling management reports
Bookkeeping to Trail Balance on Pastel
EXECUTIVE P.A. TO THE MANAGING DIRECTOR – (NASHUA WEST RAND)
DUTIES AND JOB DESCRIPTION:
Confidential Secretary to the Managing Director of Nashua West Rand
Screening of calls and keeping his diary
Customer complaints
Taking and preparing minutes of meetings
Travel and accommodation arrangements – local and overseas.
Arranging - Foreign Currency, Passport, itinerary, bookings and confirmations
Ordering of stationery and cleaning material
Company insurance and security
Vehicle administration, registration and maintenance
Assisting senior managers e.g. Project Manager, Sales Manager and Financial Manager
SALARIES ADMINISTRATOR (NASHUA WEST RAND)
DUTIES AND JOB DESCRIPTION:
Processing salaries on V.I.P. for average 130 staff members per month
Compiling the following reports and payment reconciliation’s
-U.I.F
-PAYE
-Workmen’s Compensation
-Medical Aid Fund
-Pension
-Garnishees
-Staff Loans
-Social club administration
-Petrol and Car allowance reconciliations
Salaries Journal
IRP5 reports and reconciliation
Electronic fund transfer
Leave reports
PREVIOUS POSITIONS HELD (CONTINUE)
NORKIM CONSTRUCTION AND MINING SERVICES CC – FEBRUARY 1992 – JUNE 1994
EXECUTIVE PERSONAL ASSISTANT TO MANAGING DIRECTOR
Direct Report: George Lourens (deceased)
DUTIES AND JOB DESCRIPTION
Confidential Secretary to the Managing Member, screening of calls, Diary, Word Processing, Compiling of reports, Tenders, and Quotes, Schedules, etc.
Bookkeeping to Trial Balance on Turbo Cash
VAT reports
UIF
PAYE
IRP’5
Workmen’s Compensation
Company budget and cash flow
Company staff loans
Debtors and Creditors
Incoming and outgoing mail
Buying office equipment, stationery, and consumables.
Salaries and Wages on PAYROLL
Johannesburg Stock Exchange – Trading on computer program - Share Friend
PREVIOUS POSITIONS HELD (CONTINUE)
CONSTANTIA MINING SERVICES (PTY) LTD MAY 1990 – JANUARY 1992
EXECUTIVE PERSONAL ASSISTANT TO THE MANAGING DIRECTOR
Direct Report: John Simmonds
DUTIES AND JOB DESCRIPTION
Confidential Secretary to the Managing Director
Screening of calls and diary
Word processing
Compiling of reports
Tenders
Schedules
Assistant to the Managing Director of Paul Loubser Landgoed, Properties, and Beherend.
PREVIOUS POSITIONS HELD (CONTINUE) (summary)
NAME OF COMPANY : S.A. PERM
NATURE OF BANKING : BANKING
POSITION HELD : SECRETARY TO THE AREA AND
BRANCH MANAGERS
PERIOD OF EMPLOYMENT : OCTOBER 1989 – APRIL 1990
PREVIOUS POSITIONS HELD (CONTINUE) (summary)
NAME OF COMPANY : ROODEPOORT GOLD MINE
NATURE OF BUSINESS : MINING
POSITION HELD : SECRETARY TO THE GENERAL MANAGER
PERIOD OF EMPLOYMENT : NOVEMBER 1988 – SEPTEMBER 1989
PREVIOUS POSITIONS HELD (CONTINUE) (summary)
NAME OF COMPANY : NASCHEM (PTY) LTD
NATURE OF BUSINESS : SOUTH AFRICAN DEFENSE
FORCE (ARMSCOR)
POSITION HELD : JUNIOR SECRETARY
PERIOD OF EMPLOYMENT : JULY 1981 TO OCTOBER 1988
REFERENCES : Waheed Sulaiman
Former CEO of Wescoal Holdings Ltd
Bongani Hlophe
Former Group Human Resource Manager
Dr Humphrey Mathe
Chairman of the Board - Wescoal Holdings Ltd
Andre Boje
Former CEO and Founder of Wescoal Holdings Ltd
Morné du Plessis
Former CFO of Wescoal Holdings Ltd
Dr P J D Viljoen
CEO, Ocean Agriculture (Pty) Ltd
Mr Richard Galloway
Director, Focused Ore Resource Management
Mr Francois Scholtz
Business Manager, Orica S.A
Dr P J D Viljoen
Former Managing Director, Sasol Agri, (Sasol Nitro)
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