Admin assistant cum Document controller
Resume:
CURRICULUM VITAE- Lea Rodriguez Bugayon
CV Lea R. Bugayon 1
LEA RODRIGUEZ BUGAYON
Mobile: +971*********
Email add: ********@*****.***.**
Nationality: Filipino
Visa Status: EMPLOYMENT VISA
Objective:
Dedicated and focused ADMIN ASSISTANT CUM DOCUMENT CONTROLLER with over 13 years of experience managing business office functions and providing executive level support to clients and excels at prioritizing completing multiple tasks in the office environment. Consistent and able to meet deadlines and provide accurate and detailed administrative support to senior leaders.
Skills and Field Of Experience:
Wide knowledge in utilizing spreadsheets (MS EXCEL), word processing programs (MS WORD), (MS POWERPOINT), (MS OUTLOOK), ORACLE (Aconex), EDMS Professional Experience:
January 2020- Present :ENKA POWER SYSTEM DMCC BRANCH, UAE Project :EXXON MOBIL IRAQ LIMITED
Produce Water 2 West Qurna 1 Iraq
POSITION :ADMIN ASSISTANT/SECRETARY CUM DOCUMENT CONTROLLER Responsibilities
• Provides Executive Team members with professional administrative service.
• Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of Project manager and Business Lead.
• Maintain physical and electronic document, web pages shared files and records to provide up to date information.
• Ensures coordination of division and commission administrative service by providing direction and guidance to staff within the division on daily operational and administrative matters such as procedures, protocols, priorities.
• Organize and manage Project manager and Business Lead schedule, make and confirm appointments on their behalf and informed of daily agenda. Reschedule as requested.
• Ensuring confidential and /or urgent material is handled appropriately. CURRICULUM VITAE- Lea Rodriguez Bugayon
CV Lea R. Bugayon 2
• Generate electronic transmittals to the Project, customer and Suppliers
• Responsible for issuing and receiving of controlled project documentation and the creation of general electronic transmittals
• File and store project documentation and drawings in accordance with the project naming and numbering procedure.
• Ensure that all information that is created, reviewed, or published aligns with the document classification scheme and Company retention and disposal guidelines.
• Responsible for generating daily workflow status report and daily transmittals report.
• Maintain and update assigned files to deal efficiently with paper flow and organization and storage of paper work, documents and computer- based information.
May 2012- June 2018 : Al Obaidly International Trading and Contracting POSITION : ADMIN ASSISTANT CUM DOCUMENT CONTROLLER Responsibilities
• Controls of soft and hard copy of the documents for generation through amendments to eventual archiving
• Make and confirm travel arrangements and Liaise between executives and employees/clients.
• Reviews correspondence and follows up on urgent and important responses. Draft responses to correspondences when appropriate.
• Maintains a central filling system in accordance with established classification systems.
• Submit and follow up Notice of inspection reports and distributes the status to the concern personnel.
• Maintain confidential records and files.
• Ensure document submission is complete and accurate as per the engineer response.
• Consolidating response and ensure to meeting the submission deadline as per the project schedule.
• Monitoring technical documents to ensure accurate Document tracking and to meet project deadlines.
• Filling, Organizing and maintaining all documents (contract, drawings, specification)
• Distribute all the technical documents issued by the contractor to all relevant engineers as well as department heads.
• Provide other related documents such as drawing, transmittal and other specification needed during the audit.
June 2009-April 2012: Rabyat al Khaleej Trading and Contracting Doha Qatar POSITION: SECRETARY CUM DOCUMENT CONTROLLER
Responsibilities
• Primary responsible for keeping company documents and maintaining general record system and uphold accurate files.
• Responsible in making company business letters
• Make and confirm travel arrangements and Liaise between executives and employees/clients
• Manage phone calls and emails with professionalism.
• Submit and follow up Notice of inspection reports and distributes the status to the concern personnel.
CURRICULUM VITAE- Lea Rodriguez Bugayon
CV Lea R. Bugayon 3
• Maintain confidential records and files
• Compiling all related invoices for the expense report and travel order for record and back up.
• Ensure document submission is complete and accurate as per the engineer response.
• Consolidating response and ensure to meeting the submission deadline as per the project schedule.
• Monitoring technical documents to ensure accurate Document tracking and to meet project deadlines.
• Filling, Organizing and maintaining all documents (contract, drawings, specification)
• Distribute all the technical documents issued by the contractor to all relevant engineers as well as department heads.
• Provide other related documents such as drawing, transmittal and other specification needed.
• Consolidate all progress reports from project site and submit to each department head for weekly progress report and project cost and schedule.
September 2008-May 2009: Transworld Properties and Investment Doha Qatar POSITION : ADMIN ASSISTANT CUM SECRETARY
Responsibilities
• Reviews correspondence and follows up on urgent and important responses. Draft responses to correspondences when appropriate.
• Maintains a central filling system in accordance with established classification systems.
• Responsible in taking company incoming calls and queries and schedules
• Supporting events management and coordination
• Assisting with research for quotes and / or contractors Organize and manage project lead schedule, make and confirm appointments on their behalf and keep project lead informed of daily May 2005 –June 2008: Cutting Edge Philippines
POSITION: ADMIN SECRETARY CUM RECEPTIONIST
Responsibilities
• Primary responsible for keeping company documents and maintaining general record system and uphold accurate files.
• Responsible in making company business letters
• Responsible in preparation of the monthly report.
• Fax and email request for charges and follow up with companies.
• Ensure visitors sign in, receive visitor tag and notify staff member of their visitor’s arrival.
• Ensures client issues, incidents and requests are handled with professionalism and in compliance with service standards.
• Maintains the condition of the reception area.
Greeting, welcoming and directing them appropriately and also notifying company personnel of visitor arrival.
CURRICULUM VITAE- Lea Rodriguez Bugayon
CV Lea R. Bugayon 4
Academic Background
• Bachelor of Science in Architecture – Cebu Institute of Technology – University, Cebu City, 2018-20199 (UNDERGRADUATE)
• Bachelor of Science in Business Administration – Cebu Institute Of Technology – University, Cebu City, 2002-2005
TRAININGS AND CERTIFICATES:
• ORACLE- (Aconex)
• DOCUMENT CONTROLLER TRAINING
• EDMS
Personal Data:
Nationality: Filipino Civil Status: Single
Date of Birth: August 21,1985 Passport No:P8343041A Age: 35 years old
Gender: Female
I certify to the correctness of the aforementioned statements. Lea R. Bugayon
Applicant
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