Melissa Bailey

**** ****

Circle, Circle Pines, MN 55014

adia2v@r.postjobfree.com

763-***-****

Professional Accounting Specialist Objective: To engage in a career opportunity to fully utilize my skills and experience while making a significant contribution to the success of the company. Summary of Qualifications

Competent detailed oriented professional with 20+ years of experience in various aspects of accounting and administrative duties. Detail oriented with strong organizational and time management skills. Possess strong knowledge of Word and Excel. Excellent oral and written communication skills. Accomplished in prioritizing work independently and in a team environment.

Professional Experience

Payroll/Accounting Assistant 2020-Current

Mid-City Mechanical Corporation, Blaine, MN

Responsible for all aspects of AP, AR and weekly Payroll using Mas90 Sage Software.

Track and pay union fringe benefits and pension funds.

Make daily bank deposit.

Track employee PTO.

Responsible for GL entries and account reconciliation.

Monthly reconciliation of checking, savings and loans.

File and pay weekly, quarterly and year-end payroll taxes.

Track, file and pay Sales & Use Tax annually.

Perform monthly close-out.

Coordinate and assist with internal & external audit processes.

Process General Contractor contracts, insurance documents and certified payroll reports.

Process and maintain AIA Payment Documents and Lien Waivers.

Monitor and schedule service call requests.

Answer all incoming calls and emails to general mailbox. Accounting/Administrative Assistant 2017 - 2020

UMACHA Brooklyn Park, MN

Responsible for bookkeeping functions using QuickBooks and WebSuite2.

Track employee PTO.

Respond to all incoming phone calls and manage general email communications.

Update and maintain Membership Database.

Manage publication inventory and process member orders.

Process member registrations.

Provide Workshop and special mailings assistance.

Manage vendor relationships, negotiated contracts with all office equipment, schedule all repairs.

Responsible for handling building/facility-related issues.

Ordered meals for meetings and coordinated office events.

Managed projects and various tasks as requested by management. Accounts Payable Specialist/Administrative Assistant 2004 - 2017 EJM Pipe Services, Inc. Columbus, MN

Process invoices, purchase orders and employee expense reports using Sage 100 accounting software.

Manage job costing of expenses.

Resolve payment and invoice inquires.

Complete weekly cash disbursement process.

Reconcile financial data and maintain accurate account balances with vendors and GL.

Establish new loans, track fixed assets and balance GL accounts monthly.

Track and file fuel tax refunds monthly.

Assist with monthly, quarterly and annual closing cycles.

Assist CPA's in preparation of financial statements for annual audit.

Assist project managers/estimators with bidding process using Word, Excel and online services.

Research and set up rentals for field crews. Authorize and issue P.O.’s for field purchases.

Execute and monitor utility locates for multiple job sites around the nation. Full Charge Bookkeeper 1995 - 1998

Sampair Companies White Bear Lake, MN

Perform daily A/R and A/P functions using QuickBooks.

Process daily bank deposits and reconcile monthly bank statements.

Apply monthly rental payments and make collection calls on past due accounts.

Generate GL journal entries and reconcile accounts monthly.

Create Financial Statements quarterly.

Generate monthly Sales Analysis reports.

Payroll Assistant/Accounts Payable Clerk 1989 - 1995 Old Republic Title/Merrill Corporation

Process payroll for 1,100+ employees using Ceridian. Prepare tax returns for 14 companies in 22 states. Provide reports to various levels of management. Process manual checks for special situations.

General ledger coding of invoices and expense reports for payments using Peachtree Software. Data entry of invoices and weekly cash disbursements. Work with vendors and representatives from 17 operating companies.

Education & Skills

High School Diploma

Anoka Technical College

Small Business Accounting Courses

Construction Supervision Seminars

Front Desk Safety & Security Course

Word

Excel

PowerPoint

Microsoft Office 365

Outlook

Career Accomplishments

Researched and interviewed several candidates for new IT/Server/Telephone System/Internet Provider for office move. Project managed installation and implementation of technology in the new building on schedule and within budget.

Successfully set up and maintained the company with an on-line Vendor for Pipeline Safety/Procurement that enabled doing business with several large Pipeline Contractors across the nation.

Responsible for Accounts Payable volume of $3.2 million in 2004 that grew to $15.3 million without adding staff.

Took over Estimator duties while position was waiting to be filled for over a year. Trained the new person on policy and procedure.

Implementation & Management of Microsoft Teams.

Learned a new online tool, educated the staff for promoting the tool and gave demonstrations to the membership base to sell the product.

Procurement and implementation of ExpensePoint mobile app for tracking and reimbursement of expenses.

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